Fm.pec.549 Doa Se Uae & Oman Rev r0

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7/27/2019 Fm.pec.549 Doa Se Uae & Oman Rev r0 http://slidepdf.com/reader/full/fmpec549-doa-se-uae-oman-rev-r0 1/22 Chart Of Authority UAE Oman Scope This Chart of Authority is applicable to all businesses in the scope of =S= FZE & Branch in UAE and Oman (Power, Energy, Industry and Building) and for Delixi (Gulf countries) A separate Chart of Authority is available for =S= FZE & Branch in Bahrain/Qatar/Kuwait and for Clipsal middle East FZC (Life Space Business) This COA is effective December 5th 2011 Corporate UPPER LEVEL COUNTRY PRESIDENT CFO BUSINESS VP MANAGER REMARKS 1 Commitment concerning or affecting the capital of the company. Mandatory to be approved by cluster & corporate, Letter of Empowerment to local management 2 Approval of Shareholders minutes According to entity status According to entity status 3 Acquisition, sale, exchange, contribution, lease of business and/or commercial activities, including engagement letters. 4 Acquisition, sale, exchange, purchase, contribution of shares or financial interests in any legal entities, including engagement letters 5 Appointment of Group Auditors Mandatory to be approved by cluster & corporate 6 Acquisition, sale, exchange, mortgage and all similar activities relating to real estate. Mandatory to be approved by cluster & corporate, Letter of Empowerment to local management 7 Renewal or New real estate leases and rental contracts for which the renewal period can be terminated by providing a prior notice not exceeding 12 months, and with a total duration below 6 years >750k AED > 500 KAED 250 - 500 KAED 0 - 250 KAED The limit is per year and per unit 8 New or renewal of lease, which can only be terminated by providing a prior notice of more than twelve months, or with a total duration over 6 years Mandatory to be approved by cluster & corporate CORPORATE ACTIVITY & REAL E STATE Mandatory to be approved by cluster & corporate, Letter of Empowerment to local management 1/22

Transcript of Fm.pec.549 Doa Se Uae & Oman Rev r0

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Chart Of Authority

UAE Oman

Scope

This Chart of Authority is applicable to all businesses in the scope of =S= FZE & Branch in UAE and Oman (Power, Energy, Industry and Building) and for Delixi (Gulf countries)

A separate Chart of Authority is available for =S= FZE & Branch in Bahrain/Qatar/Kuwait and for Clipsal middle East FZC (Life Space Business)

This COA is effective December 5th 2011

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

1Commitment concerning or affecting the

capital of the company.

Mandatory to be approved by cluster & corporate, Letter

of Empowerment to local management

2 Approval of Shareholders minutes According to entity status According to entity status

3

Acquisition, sale, exchange, contribution,

lease of business and/or commercial

activities, including engagement letters.

4

Acquisition, sale, exchange, purchase,

contribution of shares or financial

interests in any legal entities, including

engagement letters

5 Appointment of Group Auditors Mandatory to be approved by cluster & corporate

6Acquisition, sale, exchange, mortgage and

all similar activities relating to real estate.

Mandatory to be approved by cluster & corporate, Letter

of Empowerment to local management

7

Renewal or New real estate leases and

rental contracts for which the renewal

period can be terminated by providing a

prior notice not exceeding 12 months, and

with a total duration below 6 years >750k AED> 500 KAED 250 - 500 KAED 0 - 250 KAED

The limit is per year and per unit

8New or renewal of lease, which can onlybe terminated by providing a prior notice

of more than twelve months, or with a

total duration over 6 years

Mandatory to be approved by cluster & corporate

CORPORATE ACTIVITY & REAL ESTATE

Mandatory to be approved by cluster & corporate, Letter

of Empowerment to local management

1/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1

Third party agreement providing

exclusivity or non competition

undertakings

Mandatory to be approved by cluster & corporate

2Any agreement comitting the company

(signature)Mandatory signatre of Country president and CFO

3 Agents agreement approval> 1000 KAED or >

2500k AED

annual aggregate

4 Consulting agreement approval

> 1500 KAED or > 5000k

AED annual aggregate

> 1000 KAED or >

2500k AED

annual aggregate

5Commencement of litigation or arbitration

procedures

> 2500 KAED > 1500 KAED

6Settlement of Law suits, arbitrations,

disputes, claims

> 2500 KAED > 1500 KAED

TAX, LEGAL & INTELECTUAL PROPERTY

Mandatory to be approved by cluster & corporate if

settlement amount is > 1500k AED or if claim /damage >

1500k AED

All ageements to be approved by CFO and Country

President

2/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

7 Tax Claims and litigationRelevant Manager for

Tax

Any special taxation status (including tax election otherthan in the ordinary course of business);Or any

preferential taxation classification

8Social obligations with effect on B/S or off-

B/S committmentsHR Manager

For the settlement or the modification of life and

retirement benefits agreements providing more than

required by law

9

Acquisition, sale, exchange, transfer and

licence of patents, designs, trademarks or

any other intellectual/industrial property

rights, except software license purchased

or sold in the ordinary course of business

Mandatory to be approved by cluster & corporate

10 Reporting of Fraud cases

To be reported to

Cluster (CFO and

SVP) by Country

President (using

Fraud reporting

template)

To be reported to

Country PresidentTo be reported to CFO Direct Manager /HR

Manager and Security

manager

Detected case to be reported to Direct Manager/or HR

Manager and Security manager that should escalate the

case

3/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1

Commitment for capital expenditure (incl.

phones - mobile and fixed), but not IT

hardware or software, not PC, not motor

vehicle. - GOODS

> 1500 KAED > 1000 KAED 500 - 1000 KAED 0 - 500 KAED Departmnt

Only for Non IT and Non vehicle

Business VP, if specific to a Business

2

Commitment for capital expenditure (incl.

phones - mobile and fixed), but not IT

hardware or software, not PC, not motor

vehicle.- SERVICES

> 500 KAED Till 500k AED 250 - 500 KAED 0 - 250 KAED Departmnt

Only for Non IT and Non vehicle

Business VP, if specific to a Business

3

Commitment for motor vehicle (leasing or

purchase)

Leasing: < 12 month notice for termination

> 500 KAED Till 500k AED 250 - 500 KAED 0 - 250 KAED HR

Initiated by HR Manager then escalation, per unit and per

year

4 Commitment for PC for new employee.

> 500 KAED 250 - 500 KAED 0 - 250 KAED HR and MIS

Initiated by MIS Manager and approval by HR Manager

then escalation

5Commitment for IT hardware or software,

including replacement PC.

> 500 KAED 250 - 500 KAED 0 - 250 KAED MIS

Initiated by MIS Manager then escalation

6 Disposal of fixed asset

> 100k AED

HR if vehicle

MIS if IT

CAPEX ACTIVITY

4/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1Remuneration Structure: salary, bonus,

pension, benefits in kind, etc

According to operations

delegated to Upper levelInformed Informed

HR

2 Changes of individual remunerationDirect Hierarchy +

Relevant Manager + HR

Manager

Initiated by HR Director, then escalation - Business VP

for specialized Human Ressources

3 Special incentive InformedDirect Hierarchy +

Relevant Manager + HR

Manager

Initiated by HR Director, then escalation - Business VP tobe informed for specialized Human Ressources

4Any special settlements being an

exception to internal HR policiesHR

Business VP for specialized Ressources

5 Employee Bonus To follow Group policy: Approval of N+2

6 Recruitment FBP to be consulted Direct Hierarchy +

Relevant Manager + HR

Manager

FBP of the relevant business to be consulted

7Recruitment n-1 appointments and change

of individual remuneration

HR

According to the level of delegation

8 Employment advertising

HR

Approval by HR manager

HUMAN RESOURCES

5/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

9 Employment offer

HR

Initiated by HR Manager then escalation - Business VP forspecialized Human ressources

10 Promotion/upgrades/meritDirect Hierarchy +

Relevant Manager + HR

Manager

Initiated by HR Director, then escalation - Business VP for

specialized and CP for mutualized

11 Mobility: international moves.Relevant Manager + HR

Manager

Business VP for specialized Ressources

12 Replacement

HR

Initiated by HR Manager then escalation

13Work contract for temporary employment,

including interim Relevant Manager + HR

Manager

Business VP for specialized Ressources

14 Overtime request Direct Hierarchy +

Relevant Manager + HR

Manager

Request submitted by manager, approval by HR Manager

15 Leave request

Direct Hierarchy

N+1

16 Official warnings and dismissal Direct Hierarchy +

Relevant Manager + HR

Manager

Business VP for specialized Ressources

17 Termination process

HR

Executed by HR Director after approval by Business VP

(specialized ressources) and Country President

18 Severance

HR

Executed by HR Director after approval by Business VP(specialized ressources) and Country President

6/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

19 PayrollHR

Payroll sign off, 2 signatures required (1HR and 1

Finance)

20 Training

> 25 KAED 0 - 25 KAED 0 - 25 KAED

Direct Hierarchy +

Relevant Manager + HR

Manager

Proposed by manager then escalation

21Employees Travel approval prior to trip -

GCC & overseas (Regular Case)Direct Hierarchy +

Relevant manager

22Employees Travel approval prior to trip -

GCC & Overseas (Restrictive Situation)Direct Hierarchy +

Relevant manager

Written approval by at least one of the three (HR Director,

CFO, Country President)

23Non Employees Travel approval prior to

trip

24 Expenses claimTo follow current policy of the company: requester =>

manager N+1 (to N+2 if N+1 is absent)

25 HR Policies release or update HR Manager

7/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1Commitments for credit lines, credit

facilities, loans, overdrafts. for an aggregate

amount

exceeding 5000

KAED and/or

with a term over 1

year

for an aggregate

amount from 2500

KAED to 5000 KAED

and/or with a term

over 1 year

for an aggregate

amount exceeding

2500 KAED and/or b)

with a term over 1 year Credit manager

2

Bank selection or short term cash

investment in a bank with a rating less

than single A Cah manager

Mandatory to be approved by corporate

3 Opening and closing of bank accounts

Cah manager

Mandatory to be approved by corporate

4Change of banking conditions - including

powers of authorised signatories

Cah manager

5 Check request

Cah manager

Two signatures required among authorized banking

signatories.

6 Petty Cash

> 1 KAED Cah manager

Exceptional and small operations. Petty cash replenishment to

be approved by at least two authorized signatory

7Bank payments to third party, but not tax

or customs.

(B) (B)

(B) Other Managers

listed in banking

signatories

Two signatures(B) required among authorized banking

signatories. Country President signature is mandatory for

payments > 5000 KAED

FINANCING, BONDS & WARRANTIES

8/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

8Bank payments to Schneider subsidiary or

to tax authority or customs.

(B) (B)

(B) Other Managers

listed in banking

signatories

Two signatures(B) required among authorized bankingsignatories. Country President signature is mandatory for

payments > 5000 KAED

9

Issuance by the entity ( or by a third party

on behalf of a Schneider Company) of

sureties, guarantees, bonds, warranties,

endorsements, pledges, letters of credit or

any similar commitment backing the

obligations of the Entity, except those

required by customs in the normal course

of business

Till 1500 KAED per

warranty or 10000

KAED aggregate per

year

Till 1000 KAED per

warranty or 5000

KAED aggregate per

year Credit manager

Two signatures required among authorized banking

signatories

10

Issuance of guarantees or bonds which

are required by customs in the normal

course of business. Credit manager and

Logistic manager

Approval by RDC Director then escalation

11

Issuance of sureties, guarantees, bonds,

warranties, endorsements, pledges,

letters of credit or any similar commitment

backing the obligations of a thi rd party (or

another SE company)> 2500 KAED 1000 - 2500 KAED 0 - 1000 KAED Credit manager

Limit is per warranty and aggregated. Two signatures required

among authorized banking signatories

9/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1 Customer account opening

Credit Manager

Initiated by Credit Manager, approved by Business VP

2

Granting of permanent credit conditions

(credit limit and/or payment terms)

according to standard conditions and

insurance coverageCredit Manager

3

Granting of permanent credit conditions

(amount and/or payment terms) beyond

standard conditions or change of existingconditions.

Informed +

List of credit Limits >

Insurance limited to

be reviewed duringeach credit

committeeCredit Manager

Initiated by Credit Manager and approved by CFO and

Business VP

4Granting of exceptional credit conditions

(amount and/or payment terms).

Informed +

List of credit Limits >

Insurance limited to

be reviewed during

each credit

committeeCredit Manager

Initiated by Credit Manager and approved by CFO and

Business VP

5

Authority to continue to trade with

overdue or blocked customer, blocking

and unblocking customer accounts - Dueto Overdue -

Note: Blocking at Shipment level

> 1 month &

Overdue > 3000

KAED

> 1 month &

1000<Overdue<3000

KAED

Informed:Business VP

and Sales

directors

< 1 month & 0<

Overdue<1000 KAED by

Credit Mgr

Escalation from Credit Manager to Country President

based on defined limit

Approval by CFO/CP has to be documented

6

Authority to continue to trade with

overdue or blocked customer, blocking

and unblocking customer accounts - Due

to Over Credit Limit

Note: Blocking at Shipment level

AR above Credit

Limit > 500 KAED

250 KAED <AR above

Credit Limit < 500

KAED

Informed:

Business VP

and Sales

directors

AR above Credit Limit <

250 KAED

Escalation from Credit Manager to Country President

based on defined limit

Approval by CFO/CP has to be documented

7

Authority to book an order for projects

(above 2500 k AED) with negative cash

flow

8 Decision to report overdue to insurer Informed Informed

Credit Manager

CREDIT & CUSTOMER FILE

10/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

9 A/R Write off

> 1000 KAED 0 - 1000 KAED

Informed

Credit Manager

Proposed by Credit Manager. Approval by CFO and

Country President based on escalation.Business VP for

information only

10Credit notes - Power Sales application (only

for the Backlog of Standard credit notes to be

issues - no new Credit notes for discount)

Credit Manager Credit Manager

To be verified by Credit Manager (discount approved in

Power Sales with CN amount)

11 Credit notes - Logistic & Quality Issues> 500 KAED +

Informed (Summary

of CN for Logistic

/Quality to be

provided on a

monthly basis) 50 - 500 KAED

RDC Director/Quality

Director then Credit

Manager

Credit Note request to be approved by RDC Director forLogistic issues and Quality Director for Quality issues.

Redit Note approval by Credit Manager

12Change Customer permanent discounts

beyond standard matrixSales Director and

Marketin Director (if

available)

Initiated by Sales Director and approval by Marketing

Director (if available), CFO and Business VP. Country

President for information only

11/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1 Change of Price List

Marketing Director

Formal approval by Marketing Director, approved by CFO,

Business VP and Country President (signed Price List)

2Price list uploaded in the system (extract

to be controlled)

Marketing Director

Price list has to be extracted from the system (after

upload) and reconciled with the the approved Price List to

ensure accuracy

3

For market category - customer

type/product group matrix. Approval of

Commercial Policies, including discount

structure Marketing Director

Initiated by Marketing Director, approved by CFO,

Business VP and Country President

4

Permanent customer discount additional

to market category, within conditions

defined in relevant Commercial Policy.Sales Directors

Initiated by Marketing Director, approved by CFO,

Business VP and Country President

5Additional discount: Special discount to

customer for a specific order/projectSales Director or

Marketing Director

Approval limits to be specified in an annex dedicated to

discounts approval

PRICE LIST AND PERMANENT DISCOUNTS

12/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1 Bid / No Bid decis ion

> 5000 KAED 5000 - 10000 KAED

2500 k AED -

5000K AED

0 - 2500 KAED

Tendering Manager and

Sales Manager

Initiated by sales engineer or tender manager then

escalation

2 RAT

> 10000 KAED 5000 - 10000 KAED 5000 - 10000 KAED

2500 k AED -

5000K AED

< 2500k AED (Tender

Manager)

Standard RAT template from corporate is mandatory from

2500K AED

3

Offers/Quotation tender or agreement

(valid for original offer and any

subsequent variations)

> 10000 KAED 5000 - 10000 KAED 5000 - 10000 KAED

2500 k AED -

5000K AED

0 - 2500 KAED

Senior Tendering

Manager and Sales

Manager

Amount excluding all price adjustments and/or revision

formula when applicable),

Offers amount including items like extended warranty, or

extraordinary provisions related to damages, liabilities, or

penalities

4

Offers, tenders, and orders/contract with

penalty within the limit defined (0.5% of

undelivered portion - maximum 5%contract value) Senior Tendering

manager

5

Offers, tenders, and orders/contract with

penalty above the limit defined (0.5% of

undelivered portion - maximum 5%

contract value)

> 10000 KAED 5000 - 10000 KAED

2500 k AED - 5000K

AED

2500 k AED -

5000K AED

6

Offers, tenders, and orders/contract which

provides third party with committment or

product warranty exceeding 24 monthsfrom delivery

> 10000 KAED 5000 - 10000 KAED

2500 k AED - 5000K

AED Till 2500k AED

All offers with warranty > 24 months from delivery

SALES & MARKETING

13/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

7

Order Booking or stock purchase before

=S= formal selection by End user orbefore formal PO from customer

All cases to be validated by Country President /CFO

8Orders Variations during execution

(projects and services)

- New Project

value > 10000

KAED

- New Project value >

5000 KAED or

- Variation >

2000KAED or

- CCO decreases by

5 points

- New Project value >

5000 KAED or

- Variation > 1000

KAED or

- CCO decreases by 3

points

- Project value

> 2500 KAED or

- Variation >

500 KAED or

- CCO

decreases by 2

points

Contract Execution

Senior Manager

9

Order Booking without Formal Purchase

order from customer - STRICTLY

FORBIDDEN

Communicated

STRICTLY FORBIDDEN. Any case that would be

considered as exceptional should be communicated to

Country President and formally approved by Cluster

10 Orders Cancellation ("Debooking")

>2500 KAED 1000 - 2500 KAED

All orders

cancellations

Middle East Logistic

territory Director (for

transactional business)

All request have to be approved by Middle East Logistic

territory Director for transactional business

11 Customers claims

> 1000 KAED 500 KAED -1000 KAED < 500 KAED QC Director

Initiated by sales engineer and approved by QC Director

and Business VP

12 Agent Commission agreement

Credit manager

All agreements to be approved by Business VP, CFO and

Country President

13 Agent Commission invoice and payment

Credit manager

All Invoices/payments to be approved by CFO and

Country President

14 Year End Rebates - contract / agreement

14/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

15 Year End Rebates - computation & control

16Year End Rebates - supporting documents

for payment (credit note…)> 1000 KAED

17 Sales Promotion

> 200 KAED

0 - 200 KAED

Sales Director and

Marketing Manager

Initiatives under Director level with approval by Marketing

Manager. Then escalation whatever the form of the sales

promotion

18 Material for internal or customer use Approval by CFO and Business VP

19 Gifts (prior to Purchase) Initiated by Sales Engineer then escalation

20Project cost reallocation from 1 project to

another _ STRICTLY FORBBIDEN

Strictly forbidden as per Group rule. Any case considered

as an "exception has to be formally validated by the CFO

15/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1Disposal of inventory (scrap, obsolete,

other) - decision

> 200k AED

Middle East Logistic

territory Director for all

limits

Marketing Manager if >

50 KAED

2Disposal of inventory (scrap, obsolete, other) -

Sales

> 500 KAED 20 - 500 KAED

Middle East Logistic

territory Director for all

limits

Marketing Manager

3 Product returns what ever the reason

> 500 KAED 200 - 500 KAED 0 - 500 KAED

RDC Manager

Quality manager for

Quality reasons

4 Stock Count variances and adjustment

> 500 KAED 50- 500 KAED

Logistic ControllerMainly Middle East Logistic territory Director sign alone

until 50 KAED then escalation

LOGISTICS

16/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1Supplier account opening, with standard

payment terms Purchasing Manager

and Accounting

Manager

Approval by Purchasing Manager and Accounting

Director

2Supplier account opening, with payment

terms beyond standards Purchasing Manager

and Accounting

Manager

Approval by Purchasing Manager and Accounting

Director + CFO

3 Changes of Supplier in PP (mainly fromRDC)

Change of supplier can have an impact on the CCV andhas to be approved by CFO

4Change Supplier account with payment

terms beyond standards Purchasing Manager

and Accounting

Manager

Approval by Purchasing Manager and Accounting

Director + CFO

SUPPLIER FILE & INVOICE

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1

Selection of Supplier and Purchase

Agreement - Outside Group Incl. Project &

Services (Non IT)If > 5000 KAED

(aggregated over

the year) or

If > 12 months

notice for

termination

If 2500 <(aggregated

over the year) < 5000

KAED or

If > 12 months notice

for termination

If 1500 <(aggregated

over the year) < 2500

KAED or

If > 12 months notice

for termination Purchasing manager

2Purchase request - Outside Group Incl.

Project & Services

> 5000 KAED

4000 KAED - 5000

KAED

2500 KAED - 4000

KAED

Relevant manager for

all limits

Procurement manager

for all limits

RDC Manager if > 1000

KAED

GPEC Execution Senior

Manager if > 1000 KAED

Originator signature is required

3

Purchase Order in accordance with the

Agreement - Outside Group Incl. Project &

Services

> 5000 KAED

4000 KAED - 5000

KAED

2500 KAED - 4000

KAED

Relevant manager for

all limits

Procurement manager

for all limits

RDC Manager if > 1000

KAED

GPEC Execution Senior

Manager if > 1000 KAED

PRODUCTION PURCHASE &

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

4 Purchase Order - Inside Group

> 4000 KAED

2500 KAED - 4000

KAED

> 1000 KAED

RDC Manager

Initiated by Procurement Manager

5Invoice with PO without discrepancy to

POAccounting Manager

(all limits), following

manual 3-way match

(approved PO vs.delivery note and

invoice)

No PO, NO Pay for procurement purchases

- If 3 way match is automated in the ERP system, no

approval required

- If 3 way match is not automated in the ERP system,

follow the approval limits

6 Invoice with PO - Price discrepancy

- Purchasing: Buyer if

price variance < 5%

- Purchasing manager if

price variance > 5%

Additionaly to Accounting Manager 3-way match, Price

variance has to be approved by Purchasing

7 Invoice with PO - quantity discrepancy- Relevant manager for

all limits

- Procurement manager

for all limits (RDC)

- GPEC Execution

Manager

Additionaly to Accounting Manager 3-way match, qty

variance has to be approved by Procurement

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

1 Purchase agreement of goods (Non IT) If > 5000 KAED

(aggregated over

the year) or

If > 12 months

notice for

termination

If 2500 <(aggregated

over the year) < 5000

KAED or

If > 12 months notice

for termination

If 1500 <(aggregated

over the year) < 2500

KAED or

If > 12 months notice

for termination Purchasing manager

NON PRODUCTION PURCHASE &

19/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

2Purchase agreement of services (Non

Consulting & IT) If > 2500 KAED

(aggregated over

the year) or

If > 12 months

notice for

termination

If 1500 <(aggregated

over the year) < 2500

KAED or

If > 12 months notice

for termination

If 500 KAED

<(aggregated over the

year) < 1500 KAED or

If > 12 months notice

for termination Purchasing manager

3

Purchase of consulting excluding group

auditors (Purchase request and Invoice

approval)

If > 1500 KAED or if >

5000 KAED (aggregated

over the year)

If < 1500 KAED

or if < 5000 KAED

(aggregated over

the year)

From 500 KAED till

1000 KAED or,

aggregated over the

year from 1000 KAED

till 2500 KAED

Till 500 KAED or till

1000 KAED

(aggregated over the

year)

Till 500 KAED

or till 1000

KAED

(aggregated

over the year)

Relevant Manager (all

limits)

Purchasing manager if

> 20 KAED

Approval on Purchase request and on Invoice

4 Purchase request for NPP

> 5000 KAED

2500 KAED - 5000

KAED

1000 KAED - 2500

KAED

500 KAED -

1000 KAED

Relevant manager for

all limits

Originator signature is required

20/22

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

5 Purchase Order for NPP

> 5000 KAED

2500 KAED - 5000

KAED

1000 KAED - 2500

KAED

500 KAED -

1000 KAED

- NPP Manager

- Relevant manager if >

100 KAED

No PO without approved Purchase request

6 Invoice for NPP - with PO

> 5000 KAED

2500 KAED - 5000

KAED

1000 KAED - 2500

KAED

500 KAED -

1000 KAED

- Accounting Manager,

following 3-way match

(approved PO vs.

delivery note/reception

confirmation vs.

invoice)

- Discrepancies to be

approved by relevant

Manager

Originator has to sign the invoice to confirm reception of

the goods or services

7 Invoice for NPP - without PO

Follow the rules

of the different

categories

> 500 KAED 150 KAED - 500 KAED

Relevant Manager (incld.

Customs clearance

invoices by Logistic

Manager)

TO BE AVOIDED - "No Po no pay rule" will be effectivewith SAP implementation

21/22

Chart Of Authority

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Chart Of Authority

UAE Oman

Corporate UPPER LEVELCOUNTRY

PRESIDENTCFO

BUSINESS

VPMANAGER REMARKS

Corporate UPPER LEVEL COUNTRY CFO BUSINESS MANAGER REMARKS

4 Purchase of IT goods and services

> 1500 KAED

1000 KAED - 1500

KAED

500 KAED - 1000

KAED 250 KAED - 500 KAED

Relevant Manager (all

limits)

IPO Manager

NPP manager if > 20

KAED

Approval on Purchase request and on Invoice

3

Purchase of consulting excluding group

auditors (Purchase request and Invoice

approval)

If > 1500 KAED or if >

5000 KAED (aggregated

over the year)

If < 1500 KAED

or if < 5000 KAED

(aggregated over

the year)

If < 1000 KAED or if

< 2500 KAED

(aggregated over the

year)

If < 500 KAED or if <

1000 KAED

(aggregated over the

year)

If < 500 KAED

or if < 1000

KAED

(aggregated

over the year)

Relevant Manager (all

limits)

NPP if > 20 KAED

Approval on Purchase request and on Invoice

NON PRODUCTION PURCHASE &

22/22