Geautomatiseerde factuur verwerking

Eric van BroekhovenController

Prysmian Nederland

Agenda

• One company• Introducing Prysmian Group• Introducing Prysmian NL

• Business Case A/P Automation – Challenges• Example flows

• Handling P/O based invoice – Match• Handling P/O based invoice – No Match• Handling Cost Invoice

Prysmian Group

No1 in cable solutions for the energy and

telecommunication business, with a strong

position in high technology, innovation-

driven market segments

50 COUNTRIES50 COUNTRIES 98 PLANTS98 PLANTS 22,000 PEOPLE22,000 PEOPLE > 7 €B SALES > 7 €B SALES 22 R&D CENTRES 22 R&D CENTRES

Prysmian NetherlandsFacility Energy

Tele-com

E/T Total

Plant 4 2 0 6

DC 0 2 0 2

Total Netherlands 4 4 0 8

A truly global cable manufacturer

One corporate and two commercial brands

The Prysmian Group operates through two distinct commercial brands, Prysmian and Draka.

The market leading commercial brands are the distinct offerings through which we serve our customers

The corporate brand represents the organisation and all that it stands for

Business Case A/P Automation - Challenges

• Reduce FTE• Automation of key business processes• Improve control• Focus on handling deviations/exceptions• Track & trace of deviations/exceptions to improve business

process• Improve purchasing process

Internal approach• Formulate objectives • Describe (different) internal purchase processes in the

company• Start business case• Software selection

– 2020 vision– Isprojects– Medius Flow

• Final choice• Implementation

Invoice processes

• Handling P/O based invoice – Match• Handling P/O based invoice – No Match• Handling Cost Invoice

Handling invoice

InvoiceScanning (ReadSoft) Code / Authorize

(MediusFlow) Posting in BAAN

Handling P/O based invoice – Match

Invoice Scanning (ReadSoft) 3-way match

(MediusFlow) Match Y/N Yes! Final Authorisation Posting in BAAN

No! Handling Deviation (Price,

goods)Final authorisation

Handling P/O based invoice – No Match

Invoice Scanning (ReadSoft) 3-way match

(MediusFlow) Match Y/N Yes! Final Authorisation Posting in BAAN

No! Handling Deviation (Price,

goods)Final authorisation

Handling cost invoice

InvoiceScanning (ReadSoft) Code / Authorize

(MediusFlow) Posting in BAAN

What does e-Invoicing bring Prysmian?

• Improvement purchase process– Solved gaps in the process– Solved gaps in the master data of creditors and articles

• Minimum of handling activities• Focus on deviations/exceptions

Questions?