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Excel 2013Charts

Introduction

It can often be difficult to interpret Excel workbooks thatcontain a lot of data. Chartsallow you to illustrate yourworkbook data graphically, which makes it easy to visualizecomparisonsand trends.

Optional: Download our Lesson 22 Practice Workbook.

Understanding Charts

Excel has many different typesofcharts, allowing you to choose the one that best fits your data. In order to usecharts effectively, you'll need to understand how different charts are used.

Click the arrows in the slideshow below to learn more about the types of charts in Excel.

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Video: Charts

Watch the video (4:50). Need help?

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Excel has a wide variety of chart types, each with its own advantages.Click the arrows to see some of the different types of charts available inExcel.

Column charts use vertical bars to represent data. They can work with

many different types of data, but they're most frequently used forcomparing information.



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Line charts are ideal for showing trends. The data points are connectedwith lines, making it easy to see whether values are increasing ordecreasing over time.



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Pie charts make it easy to compare proportions. Each value is shown asa slice of the pie, so it's easy to see which values make up thepercentage of a whole.

Bar charts work just like Column charts, but they use horizontal bars

instead of vertical bars.



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Area charts are very similar to line charts, except that the areas underthe lines are filled in.

Surface charts allow you to display data across a 3-D landscape. They



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To Insert a Chart:

1. Select the cellsyou want to chart, including the column titlesand row labels. These cells will be thesource datafor the chart. In our example, we'll select cells A1:F6.

2. From the Inserttab, click the desired Chartcommand. In our example, we'll select Column.

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Selecting cells A1:F6



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3. Choose the desired charttype from the drop-down menu.

4. The selected chart will be inserted in the worksheet.

Clicking the Column chart command

Choosing a chart type



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If you're not sure which type of chart to use, the Recommended Chartscommand will suggest several different

charts based on the source data.

Clicking the Recommended Charts command

Chart Layout and Style

After inserting a chart, there are several things you might want to change about the way your data is displayed. It'seasy to edit a chart's layoutand stylefrom the Designtab.

The inserted chart

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l Excel allows you to add chart elementssuch as charttitles, legends, and datalabelsto make yourchart easier to read. To add a chart element, click the Add Chart Elementcommand on the Designtaband then choose the desiredelementfrom the drop-down menu.

l To edita chart element, like a charttitle,simply double-click the placeholderand begin typing.

l If you don't want to add chart elements individually, you can use one of Excel's pre-defined layouts. Simplyclick the Quick Layoutcommand and then choose the desiredlayoutfrom the drop-down menu.

Adding a chart title

Editing the chart title placeholder text



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l Excel also includes several different chart styles, which allow you to quickly modify the look and feel of yourchart. To change the chart style, select the desired style from theChart styles group.

You can also use the chart formatting shortcut buttons to quickly add chart elements, change the chart style,and filterthe chart data.

Choosing a chart layout

Choosing a new chart style



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Other Chart Options

There are lots of other ways to customize and organize your charts. For example, Excel allows you torearrangea chart's data, change the chart type, and even movethe chart to a different location in the workbook.

To Switch Row and Column Data:

Sometimes, you may want to change the way charts groupyour data. For example, in the chart below, the BookSales data are grouped byyear, with columns for eachgenre. However, we could switch the rows and columnsso that the chart will group the data by genre, with columns for eachyear. In both cases, the chart contains thesame datait's just organized differently.

Chart formatting shortcuts

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1. Select the chartyou wish to modify.

2. From the Designtab, select the Switch Row/Columncommand.

3. The rows and columns will be switched. In our example, the data is now grouped by genre, with columns foreach year.

The data grouped by year, with columns for each genre

Clicking the Switch Rows/Columns command



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To Change the Chart Type:

If you find that your data isn't well suited to a certain chart, it's easy to switch to a new charttype. In our example,we'll change our chart from a Columnchart to a Linechart.

1. From the Designtab, click the Change Chart Typecommand.

2. TheChange Chart Typedialog box will appear. Select a new chart typeand layout, then click OK. In ourexample, we'll choose a Linechart.

3. The selected chart type will appear. In our example, the Line chart makes it easier to see trends in the salesdata over time.

The switched row and column data

Clicking the Change Chart Type command

Choosing a new chart type



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To Move a Chart:

Whenever you insert a new chart, it will appear as an object on the same worksheet that contains its source data.Alternatively, you can movethe chart to a newworksheetto help keep your data organized.

1. Select the chartyou wish to move.

2. Click the Designtab and then select the Move Chartcommand.

3. The MoveChartdialog box will appear. Select the desired locationfor the chart. In our example, we'llchoose to move it to aNew sheet, which will create a new worksheet.

4. Click OK.

The new chart type

Clicking the Move Chart command



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5. The chart will appear in the selected location. In our example, the chart now appears on a new worksheet.

Challenge!

Moving the chart to a new worksheet

The chart on its own worksheet

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1. Open an existing Excel workbook. If you want, you can use the Lesson 22Practice Workbook.

2. Use worksheet data to create a chart. If you are using the example, use the cellrange A1:F6as the source data for the chart.

3. Change the chart layout. If you are using the example, select Layout8.

4. Apply a chart style.

5. Movethe chart. If you are using the example, move the chart to a newworksheetnamed Book Sales Data: 2008-2012.


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