ERP Lecture1

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    Send a quote to our customers:

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    Select line and click on the coins:

    Select line and click on schedule lines for item (to check if items are available):

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    New Screen:

    Complete: see the customer as a whole (accounts receivable)

    Complete:

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    Customizing:

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    What material do I check / where do I check it:

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    Carefully maintain the order probability:

    Pricing: define condition types:

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    When I got Sales/Organisation, Distribution Channel and Division it does allocate the only available

    pricing procedure:

      You reduce complexity and create at the same part an unique value of the object of desire.

    Create an order:

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    Delivery:

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    Invoicing:

    Just press enter and the invoice will be shown; then save!

    Now you can see that the outbound delivery is deemed to be complete and you can see the invoice.

    Missing export data means I don’t have any customized documents.

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    Cost center accounting

    We will always use as activity type: manufacturing hours! (also in our case study)

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    Choose: wu group

    Here we can see that the wu group is subdivided in primary and secondary cost elements.

    Primary costs are taken from financial accounting (salaries, electricity, …). The secondary costs are

    internal done in cost centers. Not all cost elements from financial accounting become costs in cost

    accounting 3 exceptions:

      Cost transfer sheet

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    o  imputed depreciation,

    o  imputed interest,

    o  imputed risk,

    o  imputed wages

    Now we need to display cost center group:

    The two cost centers already exist.

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    Page 66, 67, 68

    Now we start with Heating.

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    Then save.

    Now we are creating cost center maintenance.

    Now all overheads are created. Now we start with direct cost centers assembly

    Then cutting:

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    If you want to change your cost center:

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    Now we have all our master data that we need for our cost center.

    Page 73

    Enter now all operating hours per cost center from page 65:

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    Click on overview button (mountain and sun)

    Here you enter now the operating hours of the assembly:

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    With the little arrow down you come to the cutting cost center and so on.

    We are doing this just for direct cost centers! (QC, assembly, cutting). When you are done, click on

    save.

    Now we are planning the costs centers:

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    now click on mountain and sun:

    Enter information on page 64 (first table)! For the column cost element you get the information out

    of display cost element group.

    Here you put all information from the tables of page 64 -65 (wages, imputed depreciation, social

    security, minor assets, electricity, training)

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    Now click on the arrow down to get to cutting and quality check! So you do that for all primary/direct

    cost centers.

    Now planning primary cost:

      delete activity type and so you get a table without being able to write something in variable

    costs.

      Go to heating (don’t have direct costs) 

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      Do it for heating, maintenance, production planning, storage area

      Software upgrade is very low, therefore it belongs to minor assets.

      Save!

    PRIMARY COST PLANNING IS NOW DONE!

    To get the Report of the cost centers:

    Then click on execute and you will get a list of your costs:

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    But note that no actual costs have arisen until now. We are only planning it right now.

    Create now statistical key figure (p.78)

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    Save and first step done (see notes)

    Second step (p.79): distribution of statistical key figures

    Click on overview button

    And then enter the values from page 65 (m2) and save:

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    Second step done.

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    Before executing we have to create a cycle!

     

    Click on attach segment!

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    And now save!

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    Deselect test run and then add your plant and press execute button.

    If you have no recipients then go to cycle and change it (extras cycle change). If errors appear:

    Go to Messages Total and you will get a list of your errors.

    If you get to many senders: go to change cycle overwiew button in this list only one line should

    be (not more)

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    Then click on execute and you will see that heating is empty.

    Now we are doing the same for Maintenance!

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    Then save!

    Then click on overview button and then you can fill in the information from page 65. (The hours) then

    save

    The assessment screen looks exactly the same like the distribution screen:

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    Attach segment

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    and save! Then go back to initial screen and deselect test run and select your newly created cycle!

    Now go to information systems and click on cost center actual/plan/variance:

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    Activity PricesChapter 4.7 I book

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    To do price calculations go to allocation price calculations:

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    In CASE STUDY select “cost center group” only: 

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    MRP (book p.91)

    Product: umbrella (p.57)

    To start entering the different parts we go to Logistics part again.

     

    Do not fill in material number, it will better be filled in automatically

    Umbrella

    Stick

    Handle Rib Ring

    Frame

    Cover Catch spreaders

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    We don’t use warehousing. However, Warehouse location is very useful in real life: Availability

    checks can only be done on storage level or plan level. Warehousing can be used to create an overall

    checking possibility.

    Press default values to make this standard entry:

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    ST for pieces (Stück)

    Press ribbon “classification”: 

     Close classification tab without chosing anything

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    Select applicable tax for all markets:

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    Availability check – chose everything subject to daily availability

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    Depending on the product chose Transport group (here: pallet) Loading Group (Forklift)

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    Foreign trade is important in terms of trade restrictions… (nothing selected here) 

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    Who is responsible for purchasing?

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    FTI is the same as export for foreign trade. Sets restrictions aso

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    MRP screen tells the system how the material is managed:

    MRP type: “How is demand calculated?” 

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    Dis-/Advantages over consumption based planning: Can be overstocked. But easier. Cheap/low value

    products -> consumption based planning

    A.: Deterministic demand from production -> MRP

    B.: After sales: without deterministic demand – parts on shelve and requirement for consumption

    based planning = CBP

    Assumption: 3000 umbrellas are sold each year: we set an automatic reorder point to 1000

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    Chose fixed (FX) or alternatively HB

    Chose a fixed order size since we have selected FX at Lo size

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    Scheduling margin keys:

    Float after production buffer (minimum workdays) – How long do you allow yourself to wait until a

    good should be reordered again.

    Opening period (max number of days)

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    Forecasting comes from the demand of the entire umbrella, not for each part.

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    Type the same as given left in “copy from” and safe as default. 

    We enter a new name for the next prduct and the confirm the following screens with enter until

    classification:

    Here press “next screen” button and then procede with enter again.

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    At all text fields proceed with the green check button top left corner after entering the correct text.

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    Change the part price in accounting 1

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    Hit enter at last screen and safe:

    Repeat steps for all parts!

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    At cover !!!! change unit of measurement to m2 (since it is one square meter we do not change the

    amount))

    At spreaders we need 8 pieces so amounts have to be changed.

    If something is to be changed leave the create menu and go to change:

    Select immediately

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    If you have missed to check one of the menues and go to “create” again and chose the material you

    created, then you only get the missing menues. For a finished good you won’t be able to enter the

    menu with a given material umber again.

    Semifinished products:

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    SFP is the two arts the umbrella is made of. (stick & frame)

     

    MRP group is chaged to 0001 since we get the parts from internal prduct. (With independent

    demand only if the part can be bought separately as a spare part or other from outside)

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    MRP2 – in house production time is only necessary if no internal routing is done.

    Change Valuation class to 7900 semifinished goods. Since it contains the various parts.

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    Since the frame is ordered MRP we change the MRP type to automatic and Let to size to be amended

    each time we order

    Therefor the fixed order size will be changed to a variable one.

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    Preparing the finished umbrella

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    Creating the structure of the materialsBook p. 114 ff.

     – semifinished products – finished products. See p.7 book

    A BOM hast to be created for the Stick (including its parts), for the frame (incl parts) and for the

    umbrella (incl semifinished parts)

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    ICt Stock Item

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    Enter the parts/semifinished goods for each part you create including the amount equired for the

    BOM and save afterwards.

    e.g. Umbrella = Stick+frame; Stick= Handle+Rib+Ring

    To change mistakes go to

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    Select the material number of the header of the BOM module and you get the entire tree to make

    changes

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    To view the entire BOM tree go to multilevel Materila BOM

    Select the umbrella and either Inventory management or Production

    Then click execute button

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    A

    B C

    material

    BOM

    Slides nr 15 f.

    Simple BOM:

    Each material can be in multi BOMS (n)

    And each BOM can contain multiple number of various materials (m/n)

    Check ERPs to tables again!!!

    Lecture 3

    Book p. 121ff.

    Create work centers to route them to the cost centers afterwards:

    n

    n/m

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    Pl23_asb wid manuell eigetragen:

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    Select work center category, responsible and usage

    Enter standard value key ad hit enter, table is filled automatically

    Enter if there will be set up time for the process in the work center, if machine time is needed and

    labor:

    Prosser-comment: Setup time is log-fixed, machine time is variable

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    Hit next screen button [F8]

    Check figure 154 on page 127

    Go to capacities:

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    No. of indiv. Capacity [IN CASE STUDY = 3, due to 3 machines]

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    Hit enter key mouse will jump to name field

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    Hit Save button to create personnel next

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    Hit enter

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    Hit save button

    Copy next work center from existing one:

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    Since it is a labor based work center chage standard values

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    Go to capacities put mouse on Capacity category and got to [edit]-> delete

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    Selecte SAP 003 and hit enter key

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    Enter material and hit enter

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    Enter details and go to sequences:

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    Double click std seq

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    Go to work center column/row and press f4 -> delete first entry ad press ok

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    PP01 = Routing/Ref. op. set - internal proc.

    Hit enter key

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    Machine time is mandatory, set-up time is not

    Hit enter key – repeat for all parts

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    Click on component allocation

    If line cannot be selected directly go to new assembly and either enter or select from list

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    Save to finish first routing

    Create new routing for frame

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    Press save for finising

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      Sales plan

      Production plan

      Independent demand

      MRP

    o  Plan production orders

    o  Purchase requisitions

    Sales and operations planning

    Since we do not have past data we have to create it

    Select umbrella

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    Click additional data

    And go to “consumption” 

    Forecast = 5/15 – 4/16

    Past data = 5/12 - 4/15 (since three years are required)

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    Go back with green arrow and then click the check mark to enter the forecast data

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    Average production = 5160

    Average production + on stock – forecasted sales = Target stock level

    If Sales exceeds average production + on stock -> increase production to required production.

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    Save planning

    Independent demand

    Deselect invisible transfer to see what’s happening… 

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    Hit: transfer now

    Push save

    Leave to main menu

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    Select frame

    Frame is empty as only umbrella demand has bee calculated. It will be done by MRP planning

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    Press enter

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    Check same for frame  –  difference is that we do not have independent demand but dependent

    demand.

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    For the Stick there is only one line since it is consumption based

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    Select right plant and hit “process” button. 

    Type all information about the vendors

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    Select vendor and material

    Enter 30/60/90 days

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    o/n = order number

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    Go to conditions

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    Repeat for all materials

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    Click on assignments

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    Click into first field (=v1) and the process assignment

    Shrink enjoy… and click on “header” 

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    Press enter

    If a line is blocked close the detailed data on bottom of the screen and it can be selected again

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    Press save button and repeat for vendor two

    Press save

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    Session 5 – 16 May 2015

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    If Total Qty is increased by one piece:

    Click missing parts list

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    Click capacity (should be available at all work centers)

    Click on calculator sign (CTRL+F7)

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    Click GOTO -> COSTS -> Analysis

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    Press green flag button (CRTL + F1) to release the order

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    Click refresh button (F6) to update the order status

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    Change filter

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    Entire order as saved is being created

     

    Open new session and go to:

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    Click SAP reference IMG

    Click on watch symbol a Define Order Types

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    The screen shows one der type per schedule (mine marked)

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    If we want to perform availability checks:

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    Go to define checking control

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    If nothing is show click on Select Layout (CTRL + F9)

    Select cost trends

    Select and deselect in the (rubic cube) Menu to change layout of the report

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    Where do materials come from and go to: (the following postings show the arrows between the red

    boxes and the Production Order arrow in the following slide

    Prod. Order / materials € 400.000 

    Prod. Order / cost center € 400.000 

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    The double click costing sheet

    Select your palnt

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    Double click Costing sheet rows 

    Select row with base and double click base

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    Confirm with enter

    Debit:

    Prod. Order / material €  400000

    Prod. Order / cost ctr €  640100

    Prod. Order / sto €  620100

    Prod. Order / PP €  620100

    Credit production order with SUM of all costs

    Materials / production order € SUM(All orders above) 

    The stick enters the production of the umbrella as a resource at the first settlement above and at the

    end, the umbrella will be booked against finished goods.

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    Production Orders

    MRP/Evaluation/Stock req list(8.1)

    -  Check order (8.2)

    Order release (8.4.1)

    Shop floor control/ goods movement / goods issue (8.4.2)

    -  Order confirmation (8.4.3)

    Goods receipt (8.4.4) period end closing / overhead calc. act cost (8.4.5)

    Period end closing/settlement (8.4.6)

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    Press save button

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    Check cost display – has sth. Canged?

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    “Goods movement posted” has been added to the status 

    First posting in actual costs has been done (goods issues 2490)

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    Order confirmation

    Select order

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    Press save

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    Deselect all

    Only select plant stock

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    It is logistically finished but not yet commercially booked

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    Overheads have been added:

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    Deselect test run and hit process button

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    Moving average price has been adjusted

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    Practical exam1.  Produce frame completely

    2.  Check that we have the frame in stock correctly valued

    3. 

    Entirely finish frame before producing umbrella

    4. 

    Case study

    Pael ad switc ave BOM ?all other? items purchased.

    Three capacities are required for the machines.

    EPROM ASSM SMD are tree individual cost centers

    4.2. 

    Software to be created as a raw material