epb50d40

7/27/2019 epb50d40

http://slidepdf.com/reader/full/epb50d40 1/6

Title:Organization/Area:EUP Category:

BUSINESS PROCESS PROCEDURE Display Applicant ActivitiesHR/Recruiting(Category Code that defines where the written procedure willfit within the User Training Manual)

File Name: 165729158.doc Release: R/3 4.0b

Responsibility: Recruiting Staff Status:

Overview

Trigger:There is an authorized need for information concerning an applicant’s status and/or the planned andcompleted recruiting activities associated with an application for a specific vacancy.

Business Process Procedure Overview

This document describes the process for displaying recruiting activities. These activities are linked to a specific application from a specificapplicant. An applicant who has applied for more than one vacancy may have more than one application active in the system at a time.Displaying an applicant’s application(s) and the activities associated with the application(s) does not allow the creation of new records or

the modification of existing records.

Input – Required Fields Field Value/Comments Applicant number Required when working with any applicant data

Output - Results CommentsRecruiting staff will be able to display anapplicant’s activity records.

(Any comments that pertain to the required fields.)

Tips and Tricks• This Business Process Procedure describes multiple record display options that begin from a common access screen.

• No changes or creations are allowed using “Display.”

• To identify the screen name of the screen to be placed at an insertion point (marked “<<<Screen print goes here >>>”), refer

to the text that appears directly above the insertion point.

Last changed on: Last changed by: Version: Page:SAP 1 of 6

7/27/2019 epb50d40






Procedural Steps

1.1. Access transaction by:

Via Menus Human Resources/Personnel Management/Recruitment followed by Applicant Activity/Display (menu) or Display Activities (button)

Via Transaction Code PB50

1.2. On screen “Display Applicant Activities”, enter the applicant number in the applicant

number field as specified in the table below:

<<< Screen print goes here >>>

Field Name Description R/O/C User Action and Values Comments

Applicantnumber

Unique number assigned to eachapplicant

R Enter applicant number

1.3 Select “Execute F8” (icon = green check with clock) or “Edit/Execute” menu or F8 to beginthe transaction.

1.4 If the applicant has applied for more than one vacancy, there will be more than oneapplication record in the system. If so, the “Display Applicant Activities” screen will now include a list of those multiple applications in a section labeled “Choose application.” Select one of the following actions:

1.4.1 If a “Choose application” list appears, double-click on the application to bedisplayed and proceed to the next step.

1.4.2 If no “Choose application” list appears, this step does not apply. Proceed to thenext step.


1.5 The “Display Applicant Activities” screen will now display two sections labeled “Complete activities” and “Planned activities”. Select a planned or completed activity tobe displayed by clicking once on the square gray button to the left of the activity text.



7/27/2019 epb50d40






1.6 Select one of the following options from the Button Menu at top of screen:

1.6.1 Display Note : This option displays any notes created by end-users regarding thisspecific application and activity. No changes are allowed to the notes while in“Display” mode.

1.6.1.1 To display any attached notes, select “Display note (F9)” button (icon = yellow caption bubble with eyeglasses) or depress the “F9” key.

1.6.1.2 After viewing the note, select “Back (F3)” (icon = green arrow) or “Exit (Shift +F3)” (icon = yellow arrow) or “Cancel (F12)” (icon = red X) to return to the

previous screen.


7/27/2019 epb50d40






1.6.2 Display Reference : This option identifies any reference activity linked to this activity.Not all activities have a linked reference activity. No changes are allowed to thereference while in “Display” mode.

1.6.2.1 To see if the activity selected in step 1.5 has any links to a reference activity,select the “Display Reference (Shift + F5)” button (icon = eyeglasses with“Reference”) or depress the “Shift + F5” keys.

1.6.2.2 If the activity selected in step 1.5 has been linked to a reference activity, thelinked reference activity will now appear in blue text on the “Display Applicant

Activity” screen. To display further information on this reference relationship,reselect the activity selected in step 1.5, and then select the “Display Activity” option (see below).

1.6.3 Display Letter : This option displays any letter attached to this activity. No changesare allowed to the letter while in “Display” mode.

1.6.3.1 To display any attached letters, select “Display Letter (Shift +F6)” button (icon= eyeglasses with “Letter”) or depress the “Shift + F6” keys.

1.6.3.2 After viewing the letter, select “Back (F3)” (icon = green arrow) or “Exit (Shift +F3)” (icon = yellow arrow) or “Cancel (F12)” (icon = red X) to return to the“Display Applicant Activities” screen.

1.6.4 Display Activity : This option displays the data entered by end-users regarding this

specific application and activity. No changes are allowed to the data while in“Display” mode.

1.6.4.1 To display the planned or completed activity, select “Display Activity (F2)” button (icon = eyeglasses with “Activity”) or depress the “F2” key.

1.6.4.2 The partial window screen “Planned (or) Completed Action Display” will appear.

<<<Screen print goes here >>>

1.6.4.3 Refer to the tables below for information on the data displayed and the optionsavailable on the “Planned (or) Completed Action Display” screen.

• PLANNED (or) COMPLETED ACTION DISPLAY Screen Data Fields : Refer to the table below for

information regarding the data fields on the “Planned (or) Completed Action Display” screen. Nochanges are allowed to these fields in “Display” mode.

Field Name Description R/O/C User Action and Values Comments

Activity type Activity type is a subdivision of anapplicant activity

R No changes are allowed to this field in“Display” mode.

Notes A check in this box indicates that anote is available

C No changes are allowed to this field in“Display” mode.

Perform by Planned: Date and time the action is R No changes are allowed to this field in


7/27/2019 epb50d40






planned to be completedCompleted: Date and time the actionwas actually completed

“Display” mode.

Recurringtasks

Sets the task to execute via bulkprocessing

O No changes are allowed to this field in“Display” mode.

Standard text Standard text determines whichprewritten document text is assignedto this activity


A standard textcan only beassigned to anactivity thatsupports it

Letter changed A check in this box indicates that thestandard text was changed for thisapplicant


Responsible The personnel number of the personresponsible for the activity


Vacancy The vacancy associated with this

application

R No changes are allowed to this field in

“Display” mode.Room/bldg no. The location of either the activity (e.g.an interview) or the person responsiblefor the activity


Send Mail Depending on the type of action, acheck in this box indicates that mailwill be sent to either the personresponsible for the applicant, thisaction or the reference action.


• PLANNED (or) COMPLETED ACTION DISPLAY Screen Buttons : Refer to the table below for

information regarding additional button options available this screen. Some button options alsoappeared on earlier screens.

Display Letter Shift+F5 (icon= eyeglasseswith “Letter”)

Displays the text of any letter attachedto this activity type O After viewing the letter, select “Back (F3)”(icon = green arrow icon) or “Exit (Shift +F3)” (icon = yellow arrow) or “Cancel (F12)”(icon = red X) to return to the “Planned (or)Completed Actions Display” screen.

No changes areallowed to theletter while in“Display” mode.

Display notesF9 (icon =yellow captionballoon)

Displays any notes created by end-users regarding this specificapplication and activity

O After viewing the notes, select “Back (F3)”(icon = green arrow icon) or “Exit (Shift +F3)” (icon = yellow arrow) or “Cancel (F12)”(icon = red X) to return to the “Planned (or)Completed Actions Display” screen.

No changes areallowed to thenotes while in“Display” mode.

Displaystandard txtPage up (icon= eyeglassesand paper)

Displays the standard text attached tothis activity type

O After viewing the standard text, select “Back(F3)” (icon = green arrow icon) or “Exit (Shift+ F3)” ( icon = yellow arrow) or “Cancel(F12)” (icon = red X) to return to the“Planned (or) Completed Actions Display”screen.

No changes areallowed to thestandard textwhile in“Display” mode.

Cancel F12

(icon = red X)

Returns to the previous screen O


7/27/2019 epb50d40






1.6.4.4 After viewing the displayed activity, select “Cancel (F12)” (icon = red X) toreturn to the “Display Applicant Activities” screen.

1.7 The transaction is completed.

1.8 To display additional activities for the same applicant AND application:

1.8.1 Remain at the “Display Applicant Activities” screen.

1.8.2 Repeat steps 1.5 through 1.7.

1.9 To display activities for a different application or applicant:

1.9.1 Select “Back (F3)” (icon = green arrow icon) or “Exit (Shift + F3)” (icon = yellow arrow)or “Cancel (F12)” (icon = red X) to return to the initial screen.

1.9.2 Repeat steps 1.2 through 1.7.

1.10 To exit the transaction completely, select “Exit (Shift+F3)” (icon = yellow arrow) repeatedly until the initial R/3 screen is displayed.


epb50d40

Documents

Transcript of epb50d40