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    Project Report - Working Capital Management

    WORKING CAPITAL - Meaning of WorkingCapital

    Capital required for a business can be classified under two main categories via,

    1) Fixed Capital

    2) Working Capital

    Every business needs funds for two purposes for its establishment and to carry out its day-

    to-day operations. Long terms funds are required to create production facilities through purchase

    of fixed assets such as p&m, land, building, furniture, etc. Investments in these assets represent

    that part of firms capital which is blocked on permanent or fixed basis and is called fixed

    capital. Funds are also needed for short-term purposes for the purchase of raw material, payment

    of wages and other day to- day expenses etc.

    These funds are known as working capital. In simple words, working capital

    refers to that part of the firms capital which is required for financing short- term or current

    assets such as cash, marketable securities, debtors & inventories. Funds, thus, invested in current

    assts keep revolving fast and are being constantly converted in to cash and this cash flows out

    again in exchange for other current assets. Hence, it is also known as revolving or circulating

    capital or short term capital.

    CONCEPT OF WORKING CAPITAL

    There are two concepts of working capital:

    1. Gross working capital

    2. Net working capital

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    The gross working capital is the capital invested in the total current assets of the enterprises

    current assets are those

    Assets which can convert in to cash within a short period normally one accounting year.

    CONSTITUENTS OF CURRENT ASSETS

    1) Cash in hand and cash at bank

    2) Bills receivables

    3) Sundry debtors

    4) Short term loans and advances.

    5) Inventories of stock as:

    a. Raw material

    b. Work in process

    c. Stores and spares

    d. Finished goods

    6. Temporary investment of surplus funds.

    7. Prepaid expenses

    8. Accrued incomes.

    9. Marketable securities.

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    In a narrow sense, the term working capital refers to the net working. Net working

    capital is the excess of current assets over current liability, or, say:

    NET WORKING CAPITAL = CURRENT ASSETS CURRENT LIABILITIES.

    Net working capital can be positive or negative. When the current assets exceeds the

    current liabilities are more than the current assets. Current liabilities are those

    liabilities, which are intended to be paid in the ordinary course of business within a

    short period of normally one accounting year out of the current assts or the income

    business.

    CONSTITUENTS OF CURRENT LIABILITIES

    1. Accrued or outstanding expenses.

    2. Short term loans, advances and deposits.

    3. Dividends payable.

    4. Bank overdraft.

    5. Provision for taxation , if it does not amt. to app. Of profit.

    6. Bills payable.

    7. Sundry creditors.

    The gross working capital concept is financial or going concern concept whereas net working

    capital is an accounting concept of working capital. Both the concepts have their own merits.

    The gross concept is sometimes preferred to the concept of working capital for the following

    reasons:

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    1. It enables the enterprise to provide correct amount of working capital at

    correct time.

    2. Every management is more interested in total current assets with which it

    has to operate then the source from where it is made available.

    3. It take into consideration of the fact every increase in the funds of the

    enterprise would increase its working capital.

    4. This concept is also useful in determining the rate of return on investments

    in working capital. The net working capital concept, however, is also

    important for following reasons:

    It is qualitative concept, which indicates the firms ability to meet to its

    operating expenses and short-term liabilities.

    IT indicates the margin of protection available to the short term creditors.

    It is an indicator of the financial soundness of enterprises.

    It suggests the need of financing a part of working capital requirement out of

    the permanent sources of funds.

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    CLASSIFICATION OF WORKING CAPITAL

    Working capital may be classified in to ways:

    o On the basis of concept.

    o On the basis of time.

    On the basis of concept working capital can be classified as gross working capital and

    net working capital. On the basis of time, working capital may be classified as:

    Permanent or fixed working capital.

    Temporary or variable working capital

    PERMANENT OR FIXED WORKING CAPITAL

    Permanent or fixed working capital is minimum amount which is required to ensure effective

    utilization of fixed facilities and for maintaining the circulation of current assets. Every firm has

    to maintain a minimum level of raw material, work- in-process, finished goods and cash balance.

    This minimum level of current assts is called permanent or fixed working capital as this part of

    working is permanently blocked in current assets. As the business grow the requirements of

    working capital also increases due to increase in current assets.

    TEMPORARY OR VARIABLE WORKING CAPITAL

    Temporary or variable working capital is the amount of working capital which is required to

    meet the seasonal demands and some special exigencies. Variable working capital can further be

    classified as seasonal working capital and special working capital. The capital required to meet

    the seasonal need of the enterprise is called seasonal working capital. Special working capital is

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    that part of working capital which is required to meet special exigencies such as launching of

    extensive marketing for conducting research, etc.

    Temporary working capital differs from permanent working capital in the sense that is required

    for short periods and cannot be permanently employed gainfully in the business.

    And some special al is the amount of working capital which is required to meet the seasonal sets.

    IMPORTANCE OR ADVANTAGE OF ADEQUATE WORKING CAPITAL

    SOLVENCY OF THE BUSINESS: Adequate working capital helps in

    maintaining the solvency of the business by providing uninterrupted of production.

    Goodwill: Sufficient amount of working capital enables a firm to make prompt

    payments and makes and maintain the goodwill.

    Easy loans: Adequate working capital leads to high solvency and credit standing

    can arrange loans from banks and other on easy and favorable terms.

    Cash Discounts: Adequate working capital also enables a concern to avail cash

    discounts on the purchases and hence reduces cost.

    Regular Supply of Raw Material: Sufficient working capital ensures regular

    supply of raw material and continuous production.

    Regular Payment Of Salaries, Wages And Other Day TO Day

    Commitments: It leads to the satisfaction of the employees and raises the morale of

    its employees, increases their efficiency, reduces wastage and costs and enhancesproduction and profits.

    Exploitation Of Favorable Market Conditions: If a firm is having

    adequate working capital then it can exploit the favorable market conditions such as

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    purchasing its requirements in bulk when the prices are lower and holdings its inventories

    for higher prices.

    Ability To Face Crises: A concern can face the situation during the depression.

    Quick And Regular Return On Investments: Sufficient working capital

    enables a concern to pay quick and regular of dividends to its investors and gains

    confidence of the investors and can raise more funds in future.

    High Morale: Adequate working capital brings an environment of securities,

    confidence, high morale which results in overall efficiency in a business.

    EXCESS OR INADEQUATE WORKING CAPITAL

    Every business concern should have adequate amount of working capital to run its business

    operations. It should have neither redundant or excess working capital nor inadequate nor

    shortages of working capital. Both excess as well as short working capital positions are bad

    for any business. However, it is the inadequate working capital which is more dangerous

    from the point of view of the firm.

    DISADVANTAGES OF REDUNDANT OR EXCESSIVE WORKING

    CAPITAL

    1. Excessive working capital means ideal funds which earn no profit for

    the firm and business cannot earn the required rate of return on its

    investments.

    2. Redundant working capital leads to unnecessary purchasing and

    accumulation of inventories.

    3. Excessive working capital implies excessive debtors and defective credit

    policy which causes higher incidence of bad debts.

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    4. It may reduce the overall efficiency of the business.

    5. If a firm is having excessive working capital then the relations with

    banks and other financial institution may not be maintained.

    6. Due to lower rate of return n investments, the values of shares may also

    fall.

    7. The redundant working capital gives rise to speculative transactions

    DISADVANTAGES OF INADEQUATE WORKING CAPITAL

    Every business needs some amounts of working capital. The need for working capital arises due

    to the time gap between production and realization of cash from sales. There is an operating

    cycle involved in sales and realization of cash. There are time gaps in purchase of raw material

    and production; production and sales; and realization of cash.

    Thus working capital is needed for the following purposes:

    For the purpose of raw material, components and spares.

    To pay wages and salaries

    To incur day-to-day expenses and overload costs such as office expenses.

    To meet the selling costs as packing, advertising, etc.

    To provide credit facilities to the customer.

    To maintain the inventories of the raw material, work-in-progress, stores and spares and

    finished stock.

    For studying the need of working capital in a business, one has to study the business under

    varying circumstances such as a new concern requires a lot of funds to meet its initial

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    requirements such as promotion and formation etc. These expenses are called preliminary

    expenses and are capitalized. The amount needed for working capital depends upon the size

    of the company and ambitions of its promoters. Greater the size of the business unit,

    generally larger will be the requirements of the working capital.

    The requirement of the working capital goes on increasing with the growth and expensing of

    the business till it gains maturity. At maturity the amount of working capital required is

    called normal working capital.

    There are others factors also influence the need of working capital in a business.

    FACTORS DETERMINING THE WORKING CAPITAL REQUIREMENTS

    1. NATURE OF BUSINESS: The requirements of working is very

    limited in public utility undertakings such as electricity, water supply and railways

    because they offer cash sale only and supply services not products, and no funds are

    tied up in inventories and receivables. On the other hand the trading and financial

    firms requires less investment in fixed assets but have to invest large amt. of working

    capital along with fixed investments.

    2. SIZE OF THE BUSINESS: Greater the size of the business, greater

    is the requirement of working capital.

    3. PRODUCTION POLICY: If the policy is to keep production steady by

    accumulating inventories it will require higher working capital.

    4. LENTH OF PRDUCTION CYCLE: The longer themanufacturing time the raw material and other supplies have to be carried for a longer

    in the process with progressive increment of labor and service costs before the final

    product is obtained. So working capital is directly proportional to the length of the

    manufacturing process.

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    5. SEASONALS VARIATIONS: Generally, during the busy season, a

    firm requires larger working capital than in slack season.

    6.WORKING CAPITAL CYCLE: The speed with which the workingcycle completes one cycle determines the requirements of working capital. Longer the

    cycle larger is the requirement of working capital.

    DEBTORS

    CASH FINISHED GOODS

    RAW MATERIAL WORK IN PROGRESS

    7. RATE OF STOCK TURNOVER: There is an inverse co-relationship betweenthe question of working capital and the velocity or speed with which the sales are

    affected. A firm having a high rate of stock turnover wuill needs lower amt. of

    working capital as compared to a firm having a low rate of turnover.

    8. CREDIT POLICY: A concern that purchases its requirements on credit and sales

    its product / services on cash requires lesser amt. of working capital and vice-versa.

    9. BUSINESS CYCLE: In period of boom, when the business is prosperous, there

    is need for larger amt. of working capital due to rise in sales, rise in prices, optimistic

    expansion of business, etc. On the contrary in time of depression, the business

    contracts, sales decline, difficulties are faced in collection from debtor and the firm

    may have a large amt. of working capital.

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    10. RATE OF GROWTH OF BUSINESS: In faster growing concern, we shall

    require large amt. of working capital.

    11. EARNING CAPACITY AND DIVIDEND POLICY: Some firms have more

    earning capacity than other due to quality of their products, monopoly conditions, etc.

    Such firms may generate cash profits from operations and contribute to their working

    capital. The dividend policy also affects the requirement of working capital. A firm

    maintaining a steady high rate of cash dividend irrespective of its profits needs

    working capital than the firm that retains larger part of its profits and does not pay so

    high rate of cash dividend.

    12. PRICE LEVEL CHANGES: Changes in the price level also affect the workingcapital requirements. Generally rise in prices leads to increase in working capital.

    Others FACTORS: These are:

    Operating efficiency.

    Management ability.

    Irregularities of supply.

    Import policy.

    Asset structure.

    Importance of labor.

    Banking facilities, etc.

    MANAGEMENT OF WORKING CAPITAL

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    Management of working capital is concerned with the problem that arises in attempting

    to manage the current assets, current liabilities. The basic goal of working capital

    management is to manage the current assets and current liabilities of a firm in such a way

    that a satisfactory level of working capital is maintained, i.e. it is neither adequate nor

    excessive as both the situations are bad for any firm. There should be no shortage of

    funds and also no working capital should be ideal. WORKING CAPITAL

    MANAGEMENT POLICES of a firm has a great on its probability, liquidity and

    structural health of the organization. So working capital management is three dimensional

    in nature as

    1. It concerned with the formulation of policies with regard to profitability,

    liquidity and risk.

    2. It is concerned with the decision about the composition and level of

    current assets.

    3. It is concerned with the decision about the composition and level of

    current liabilities.

    WORKING CAPITAL ANALYSIS

    As we know working capital is the life blood and the centre of a business. Adequate

    amount of working capital is very much essential for the smooth running of the business.

    And the most important part is the efficient management of working capital in right time.

    The liquidity position of the firm is totally effected by the management of working

    capital. So, a study of changes in the uses and sources of working capital is necessary to

    evaluate the efficiency with which the working capital is employed in a business. This

    involves the need of working capital analysis.

    The analysis of working capital can be conducted through a number of devices, such as:

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    1. Ratio analysis.

    2. Fund flow analysis.

    3. Budgeting.

    1. RATIO ANALYSIS

    A ratio is a simple arithmetical expression one number to another. The technique of ratio

    analysis can be employed for measuring short-term liquidity or working capital position

    of a firm. The following ratios can be calculated for these purposes:

    1. Current ratio.

    2. Quick ratio

    3. Absolute liquid ratio

    4. Inventory turnover.

    5. Receivables turnover.

    6. Payable turnover ratio.

    7. Working capital turnover ratio.

    8. Working capital leverage

    9. Ratio of current liabilities to tangible net worth.

    2. FUND FLOW ANALYSIS

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    Fund flow analysis is a technical device designated to the study the source from which

    additional funds were derived and the use to which these sources were put. The fund flow

    analysis consists of:

    a. Preparing schedule of changes of working capital

    b. Statement of sources and application of funds.

    It is an effective management tool to study the changes in financial position (working

    capital) business enterprise between beginning and ending of the financial dates.

    3. WORKING CAPITAL BUDGET

    A budget is a financial and / or quantitative expression of business plans and polices to be

    pursued in the future period time. Working capital budget as a part of the total budge ting

    process of a business is prepared estimating future long term and short term working

    capital needs and sources to finance them, and then comparing the budgeted figures with

    actual performance for calculating the variances, if any, so that corrective actions may be

    taken in future. He objective working capital budget is to ensure availability of funds as

    and needed, and to ensure effective utilization of these resources. The successful

    implementation of working capital budget involves the preparing of separate budget for

    each element of working capital, such as, cash, inventories and receivables etc.

    ANALYSIS OF SHORT TERM FINANCIAL POSITION OR TEST OF

    LIQUIDITY

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    The short term creditors of a company such as suppliers of goods of credit and

    commercial banks short-term loans are primarily interested to know the ability of a firm

    to meet its obligations in time. The short term obligations of a firm can be met in time

    only when it is having sufficient liquid assets. So to with the confidence of investors,

    creditors, the smooth functioning of the firm and the efficient use of fixed assets the

    liquid position of the firm must be strong. But a very high degree of liquidity of the

    firm being tied up in current assets. Therefore, it is important proper balance in regard

    to the liquidity of the firm. Two types of ratios can be calculated for measuring short-

    term financial position or short-term solvency position of the firm.

    1. Liquidity ratios.

    2. Current assets movements ratios.

    A) LIQUIDITY RATIOS

    Liquidity refers to the ability of a firm to meet its current obligations as and when these

    become due. The short-term obligations are met by realizing amounts from current,

    floating or circulating assts. The current assets should either be liquid or near about

    liquidity. These should be convertible in cash for paying obligations of short-term

    nature. The sufficiency or insufficiency of current assets should be assessed by

    comparing them with short-term liabilities. If current assets can pay off the current

    liabilities then the liquidity position is satisfactory. On the other hand, if the current

    liabilities cannot be met out of the current assets then the liquidity position is bad. To

    measure the liquidity of a firm, the following ratios can be calculated:

    1. CURRENT RATIO

    2. QUICK RATIO

    3. ABSOLUTE LIQUID RATIO

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    1. CURRENT RATIO

    Current Ratio, also known as working capital ratio is a measure of general liquidity and

    its most widely used to make the analysis of short-term financial position or liquidity of

    a firm. It is defined as the relation between current assets and current liabilities. Thus,

    CURRENT RATIO = CURRENT ASSETS

    CURRENT LIABILITES

    The two components of this ratio are:

    1) CURRENT ASSETS

    2) CURRENT LIABILITES

    Current assets include cash, marketable securities, bill receivables, sundry debtors,

    inventories and work-in-progresses. Current liabilities include outstanding expenses,

    bill payable, dividend payable etc.

    A relatively high current ratio is an indication that the firm is liquid and has the ability

    to pay its current obligations in time. On the hand a low current ratio represents that the

    liquidity position of the firm is not good and the firm shall not be able to pay its current

    liabilities in time. A ratio equal or near to the rule of thumb of 2:1 i.e. current assets

    double the current liabilities is considered to be satisfactory.

    CALCULATION OF CURRENT RATIO

    (Rupees in crore)

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    e.g.

    Year 2006 2007 2008

    Current Assets 81.29 83.12 13,6.57

    Current Liabilities 27.42 20.58 33.48

    Current Ratio 2.96:1 4.03:1 4.08:1

    Interpretation:-

    As we know that ideal current ratio for any firm is 2:1. If we see the current ratio of the

    company for last three years it has increased from 2006 to 2008. The current ratio of

    company is more than the ideal ratio. This depicts that companys liquidity position is

    sound. Its current assets are more than its current liabilities.

    2. QUICK RATIO

    Quick ratio is a more rigorous test of liquidity than current ratio. Quick ratio may be

    defined as the relationship between quick/liquid assets and current or liquid liabilities.

    An asset is said to be liquid if it can be converted into cash with a short period without

    loss of value. It measures the firms capacity to pay off current obligations

    immediately.

    QUICK RATIO = QUICK ASSETS

    CURRENT LIABILITES

    Where Quick Assets are:

    1) Marketable Securities

    2) Cash in hand and Cash at bank.

    3) Debtors.

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    A high ratio is an indication that the firm is liquid and has the ability to meet its current

    liabilities in time and on the other hand a low quick ratio represents that the firms

    liquidity position is not good.

    As a rule of thumb ratio of 1:1 is considered satisfactory. It is generally thought that if

    quick assets are equal to the current liabilities then the concern may be able to meet its

    short-term obligations. However, a firm having high quick ratio may not have a

    satisfactory liquidity position if it has slow paying debtors. On the other hand, a firm

    having a low liquidity position if it has fast moving inventories.

    CALCULATION OF QUICK RATIO

    e.g. (Rupees in Crore)

    Year 2006 2007 2008

    Quick Assets 44.14 47.43 61.55

    Current Liabilities 27.42 20.58 33.48

    Quick Ratio 1.6 : 1 2.3 : 1 1.8 : 1

    Interpretation :

    A quick ratio is an indication that the firm is liquid and has the ability to meet its

    current liabilities in time. The ideal quick ratio is 1:1. Companys quick ratio is more

    than ideal ratio. This shows company has no liquidity problem.

    3. ABSOLUTE LIQUID RATIO

    Although receivables, debtors and bills receivable are generally more liquid than

    inventories, yet there may be doubts regarding their realization into cash immediately

    or in time. So absolute liquid ratio should be calculated together with current ratio and

    acid test ratio so as to exclude even receivables from the current assets and find out the

    absolute liquid assets. Absolute Liquid Assets includes :

    ABSOLUTE LIQUID RATIO = ABSOLUTE LIQUID ASSETS

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    CURRENT LIABILITES

    ABSOLUTE LIQUID ASSETS = CASH & BANK BALANCES.

    e.g. (Rupees in Crore)

    Year 2006 2007 2008

    Absolute Liquid Assets 4.69 1.79 5.06

    Current Liabilities 27.42 20.58 33.48

    Absolute Liquid Ratio .17 : 1 .09 : 1 .15 : 1

    Interpretation :

    These ratio shows that company carries a small amount of cash. But there isnothing to be worried about the lack of cash because company has reserve, borrowing

    power & long term investment. In India, firms have credit limits sanctioned from banks

    and can easily draw cash.

    B) CURRENT ASSETS MOVEMENT RATIOS

    Funds are invested in various assets in business to make sales and earn profits.

    The efficiency with which assets are managed directly affects the volume of sales. The

    better the management of assets, large is the amount of sales and profits. Current assets

    movement ratios measure the efficiency with which a firm manages its resources. These

    ratios are called turnover ratios because they indicate the speed with which assets are

    converted or turned over into sales. Depending upon the purpose, a number of turnover

    ratios can be calculated. These are :

    1. Inventory Turnover Ratio

    2. Debtors Turnover Ratio

    3. Creditors Turnover Ratio

    4. Working Capital Turnover Ratio

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    The current ratio and quick ratio give misleading results if current assets include high

    amount of debtors due to slow credit collections and moreover if the assets include high

    amount of slow moving inventories. As both the ratios ignore the movement of current

    assets, it is important to calculate the turnover ratio.

    1. INVENTORY TURNOVER OR STOCK TURNOVER

    RATIO :

    Every firm has to maintain a certain amount of inventory of finished goods so as

    to meet the requirements of the business. But the level of inventory should neither

    be too high nor too low. Because it is harmful to hold more inventory as some

    amount of capital is blocked in it and some cost is involved in it. It will thereforebe advisable to dispose the inventory as soon as possible.

    INVENTORY TURNOVER RATIO = COST OF GOOD SOLD

    AVERAGE INVENTORY

    Inventory turnover ratio measures the speed with which the stock is converted

    into sales. Usually a high inventory ratio indicates an efficient management of

    inventory because more frequently the stocks are sold ; the lesser amount of

    money is required to finance the inventory. Where as low inventory turnover ratio

    indicates the inefficient management of inventory. A low inventory turnover

    implies over investment in inventories, dull business, poor quality of goods, stock

    accumulations and slow moving goods and low profits as compared to total

    investment.

    AVERAGE STOCK = OPENING STOCK + CLOSING STOCK

    2

    (Rupees in Crore)

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    Year 2006 2007 2008

    Cost of Goods sold 110.6 103.2 96.8

    Average Stock 73.59 36.42 55.35

    Inventory Turnover Ratio 1.5 times 2.8 times 1.75 times

    Interpretation :

    These ratio shows how rapidly the inventory is turning into receivable through

    sales. In 2007 the company has high inventory turnover ratio but in 2008 it has reduced

    to 1.75 times. This shows that the companys inventory management technique is less

    efficient as compare to last year.

    2. INVENTORY CONVERSION PERIOD:

    INVENTORY CONVERSION PERIOD = 365 (net working days)

    INVENTORY TURNOVER RATIO

    e.g.

    Year 2006 2007 2008

    Days 365 365 365

    Inventory Turnover Ratio 1.5 2.8 1.8Inventory Conversion Period 243 days 130 days 202 days

    Interpretation :

    Inventory conversion period shows that how many days inventories takes to

    convert from raw material to finished goods. In the company inventory conversion

    period is decreasing. This shows the efficiency of management to convert the inventory

    into cash.

    3. DEBTORS TURNOVER RATIO :

    A concern may sell its goods on cash as well as on credit to increase its sales and

    a liberal credit policy may result in tying up substantial funds of a firm in the form of

    trade debtors. Trade debtors are expected to be converted into cash within a short

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    period and are included in current assets. So liquidity position of a concern also

    depends upon the quality of trade debtors. Two types of ratio can be calculated to

    evaluate the quality of debtors.

    a) Debtors Turnover Ratio

    b) Average Collection Period

    DEBTORS TURNOVER RATIO = TOTAL SALES (CREDIT)

    AVERAGE DEBTORS

    Debtors velocity indicates the number of times the debtors are turned over during

    a year. Generally higher the value of debtors turnover ratio the more efficient is the

    management of debtors/sales or more liquid are the debtors. Whereas a low debtors

    turnover ratio indicates poor management of debtors/sales and less liquid debtors. This

    ratio should be compared with ratios of other firms doing the same business and a trend

    may be found to make a better interpretation of the ratio.

    AVERAGE DEBTORS= OPENING DEBTOR+CLOSING DEBTOR

    2

    e.g.

    Year 2006 2007 2008

    Sales 166.0 151.5 169.5

    Average Debtors 17.33 18.19 22.50

    Debtor Turnover Ratio 9.6 times 8.3 times 7.5 times

    Interpretation :

    This ratio indicates the speed with which debtors are being converted or turnover

    into sales. The higher the values or turnover into sales. The higher the values of debtors

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    turnover, the more efficient is the management of credit. But in the company the debtor

    turnover ratio is decreasing year to year. This shows that company is not utilizing its

    debtors efficiency. Now their credit policy become liberal as compare to previous year.

    4. AVERAGE COLLECTION PERIOD :

    Average Collection Period = No. of Working Days

    Debtors Turnover Ratio

    The average collection period ratio represents the average number of days for

    which a firm has to wait before its receivables are converted into cash. It measures the

    quality of debtors. Generally, shorter the average collection period the better is the

    quality of debtors as a short collection period implies quick payment by debtors and

    vice-versa.

    Average Collection Period = 365 (Net Working Days)

    Debtors Turnover Ratio

    Year 2006 2007 2008

    Days 365 365 365

    Debtor Turnover Ratio 9.6 8.3 7.5

    Average Collection Period 38 days 44 days 49 days

    Interpretation :

    The average collection period measures the quality of debtors and it helps

    in analyzing the efficiency of collection efforts. It also helps to analysis the credit

    policy adopted by company. In the firm average collection period increasing year to

    year. It shows that the firm has Liberal Credit policy. These changes in policy are due

    to competitors credit policy.

    5. WORKING CAPITAL TURNOVER RATIO :

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    Working capital turnover ratio indicates the velocity of utilization of net

    working capital. This ratio indicates the number of times the working capital is

    turned over in the course of the year. This ratio measures the efficiency with

    which the working capital is used by the firm. A higher ratio indicates efficient

    utilization of working capital and a low ratio indicates otherwise. But a very

    high working capital turnover is not a good situation for any firm.

    Working Capital Turnover Ratio = Cost of Sales

    Net Working Capital

    Working Capital Turnover = Sales

    Networking Capital

    e.g.

    Year 2006 2007 2008Sales 166.0 151.5 169.5

    Networking Capital 53.87 62.52 103.09

    Working Capital Turnover 3.08 2.4 1.64

    Interpretation :

    This ratio indicates low much net working capital requires for sales. In

    2008, the reciprocal of this ratio (1/1.64 = .609) shows that for sales of Rs. 1 the

    company requires 60 paisa as working capital. Thus this ratio is helpful to forecast the

    working capital requirement on the basis of sale.

    INVENTORIES

    (Rs. in Crores)

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    Year 2005-2006 2006-2007 2007-2008

    Inventories 37.15 35.69 75.01

    Interpretation :

    Inventories is a major part of current assets. If any company wants to manage its

    working capital efficiency, it has to manage its inventories efficiently. The graph shows

    that inventory in 2005-2006 is 45%, in 2006-2007 is 43% and in 2007-2008 is 54% of

    their current assets. The company should try to reduce the inventory upto 10% or 20%

    of current assets.

    CASH BNAK BALANCE :

    (Rs. in Crores)

    Year 2005-2006 2006-2007 2007-2008

    Cash Bank Balance 4.69 1.79 5.05

    Interpretation :

    Cash is basic input or component of working capital. Cash is needed to keep the

    business running on a continuous basis. So the organization should have sufficient cash

    to meet various requirements. The above graph is indicate that in 2006 the cash is 4.69

    crores but in 2007 it has decrease to 1.79. The result of that it disturb the firms

    manufacturing operations. In 2008, it is increased upto approx. 5.1% cash balance. So

    in 2008, the company has no problem for meeting its requirement as compare to 2007.

    DEBTORS :

    (Rs. in Crores)

    Year 2005-2006 2006-2007 2007-2008

    Debtors 17.33 19.05 25.94

    Interpretation :

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    Debtors constitute a substantial portion of total current assets. In India it constitute

    one third of current assets. The above graph is depict that there is increase in debtors. It

    represents an extension of credit to customers. The reason for increasing credit is

    competition and company liberal credit policy.

    CURRENT ASSETS :

    (Rs. in Crores)

    Year 2005-2006 2006-2007 2007-2008

    Current Assets 81.29 83.15 136.57

    Interpretation :

    This graph shows that there is 64% increase in current assets in 2008. This increase

    is arise because there is approx. 50% increase in inventories. Increase in current assets

    shows the liquidity soundness of company.

    CURRENT LIABILITY :

    (Rs. in Crores)

    Year 2005-2006 2006-2007 2007-2008

    Current Liability 27.42 20.58 33.48

    Interpretation :

    Current liabilities shows company short term debts pay to outsiders. In 2008 thecurrent liabilities of the company increased. But still increase in current assets are more

    than its current liabilities.

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    NET WOKRING CAPITAL :

    (Rs. in Crores)

    Year 2005-2006 2006-2007 2007-2008Net Working Capital 53.87 62.53 103.09

    Interpretation :

    Working capital is required to finance day to day operations of a firm. There

    should be an optimum level of working capital. It should not be too less or not too

    excess. In the company there is increase in working capital. The increase in working

    capital arises because the company has expanded its business.

    RESEARCH METHODOLOGY

    The methodology, I have adopted for my study is the various tools, which basically analyze

    critically financial position of to the organization:

    I. COMMON-SIZE P/L A/C

    II. COMMON-SIZE BALANCE SHEET

    III. COMPARTIVE P/L A/C

    IV. COMPARTIVE BALANCE SHEET

    V. TREND ANALYSIS

    VI. RATIO ANALYSIS

    The above parameters are used for critical analysis of financial position. With the evaluation ofeach component, the financial position from different angles is tried to be presented in well and

    systematic manner. By critical analysis with the help of different tools, it becomes clear how the

    financial manager handles the finance matters in profitable manner in the critical challenging

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    atmosphere, the recommendation are made which would suggest the organization in formulation

    of a healthy and strong position financially with proper management system.

    I sincerely hope, through the evaluation of various percentage, ratios and comparative

    analysis, the organization would be able to conquer its in efficiencies and makes the desired

    changes.

    ANALYSIS OF FINANCIAL STATEMENTS

    FINANCIAL STATEMENTS:

    Financial statement is a collection of data organized according to logical and consistent

    accounting procedure to convey an under-standing of some financial aspects of a business firm.It may show position at a moment in time, as in the case of balance sheet or may reveal a series

    of activities over a given period of time, as in the case of an income statement. Thus, the termfinancial statements generally refers to the two statements

    (1) The position statement or Balance sheet.

    (2) The income statement or the profit and loss Account.

    OBJECTIVES OF FINANCIAL STATEMENTS:

    According to accounting Principal Board of America (APB) states

    The following objectives of financial statements: -

    1. To provide reliable financial information about economic resources and obligation of a

    business firm.

    2. To provide other needed information about charges in such economic resources and

    obligation.

    3. To provide reliable information about change in net resources (recourses less obligations)

    missing out of business activities.

    4. To provide financial information that assets in estimating the learning potential of the

    business.

    LIMITATIONS OF FINANCIAL STATEMENTS:

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    Though financial statements are relevant and useful for a concern, still they do not present a final

    picture a final picture of a concern. The utility of these statements is dependent upon a number of

    factors. The analysis and interpretation of these statements must be done carefully otherwisemisleading conclusion may be drawn.

    Financial statements suffer from the following limitations: -

    1. Financial statements do not given a final picture of the concern. The data given in these

    statements is only approximate. The actual value can only be determined when the business issold or liquidated.

    2. Financial statements have been prepared for different accounting periods, generally one year,

    during the life of a concern. The costs and incomes are apportioned to different periods with a

    view to determine profits etc. The allocation of expenses and income depends upon the personaljudgment of the accountant. The existence of contingent assets and liabilities also make the

    statements imprecise. So financial statement are at the most interim reports rather than the final

    picture of the firm.

    3. The financial statements are expressed in monetary value, so they appear to give final andaccurate position. The value of fixed assets in the balance sheet neither represent the value for

    which fixed assets can be sold nor the amount which will be required to replace these assets. The

    balance sheet is prepared on the presumption of a going concern. The concern is expected tocontinue in future. So fixed assets are shown at cost less accumulated deprecation. Moreover,

    there are certain assets in the balance sheet which will realize nothing at the time of liquidation

    but they are shown in the balance sheets.

    4. The financial statements are prepared on the basis of historical costs Or original costs. The

    value of assets decreases with the passage of time current price changes are not taken intoaccount. The statement are not prepared with the keeping in view the economic conditions. the

    balance sheet loses the significance of being an index of current economics realities. Similarly,the profitability shown by the income statements may be represent the earning capacity of the

    concern.

    5. There are certain factors which have a bearing on the financial position and operating result of

    the business but they do not become a part of these statements because they cannot be measuredin monetary terms. The basic limitation of the traditional financial statements comprising the

    balance sheet, profit & loss A/c is that they do not give all the information regarding the financial

    operation of the firm. Nevertheless, they provide some extremely useful information to the extent

    the balance sheet mirrors the financial position on a particular data in lines of the structure ofassets, liabilities etc. and the profit & loss A/c shows the result of operation during a certain

    period in terms revenue obtained and cost incurred during the year. Thus, the financial position

    and operation of the firm.

    FINANCIAL STATEMENT ANALYSIS

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    It is the process of identifying the financial strength and weakness of a firm from the available

    accounting data and financial statements. The analysis is done

    CALCULATIONS OF RATIOS

    Ratios are relationship expressed in mathematical terms between figures, which are connectedwith each other in some manner.

    CLASSIFICATION OF RATIOS

    Ratios can be classified in to different categories depending upon the basis of classification

    The traditional classification has been on the basis of the financial statement to which thedetermination of ratios belongs.

    These are:-

    Profit & Loss account ratios

    Balance Sheet ratios

    Composite ratios

    Project Description :

    Title : Working Capital Management of ____________

    Pages : 73

    Category : Project Report for MBA

    We made this project of various companies like Reliance Industries, Grasim

    Industries, Dabur India Ltd. etc., its cost is Rs. 3499/- only without Synopsis and Rs.

    3999/- only with synopsis. If you need this project, mail us at this id :

    [email protected]

    mailto:[email protected]:[email protected]
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    7

    LIST OF CHARTS

    Sr.

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    32

    8 Components of working capital leverage

    4.8

    32

    9 Working capital turnover ratio

    5.1

    36

    10 Inventory turnover ratio

    5.2

    38

    11 Receivable turnover ratio

    5.3

    39

    12 Current assets turnover ratio

    5.4

    41

    13 Current ratio

    5.5

    42

    14 Quick ratio

    5.6

    43

    15 Cash and bank balance to current liabilities

    5.7

    45

    16 Account receivable indices

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    6.1

    48

    17 Average collection period

    6.2

    49

    18 Inventory indices

    6.3

    51

    19 Components of inventory

    6.4

    52

    20 Inventory turnover ratio

    6.5

    53

    21 Inventory holding period

    6.6

    53

    22 Cash indices

    6.7

    56

    23 Working capital loan

    7.1

    63

    24 Interest on working capital loan

    7.2

    63

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    8

    CHAPTER I

    Working Capital Management

    1) Introducti on

    2) Need of working capital

    3) Gross W.C. and Net W.C.

    4) Types of working capital5) Determi nants of working

    capital

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    9

    1.1) Introduction

    Working capital management

    Working capital management is concerned with the problems arise in attempting to manage the

    current assets, the current liabilities and the inter relationship that exist between them. The term

    current assets refers to those assets which in ordinary course of business can be, or, will be,turned in to cash within one year without undergoing a diminution in value and without disrupting

    the operation of the firm. The major current assets are cash, marketable securities, account

    receivable and inventory. Current liabilities ware those liabilities which intended at there

    inception to be paid in ordinary course of business, within a year, out of the current assets or

    earnings of the concern. The basic current liabilities are account payable, bill payable, bank

    over-draft, and outstanding expenses.

    The goal of working capital management is to manage the firm s current assets and current

    liabilities in such way that the satisfactory level of working capital is mentioned. The current

    should be large enough to cover its current liabilities in order to ensure a reasonable margin of

    the safety.Definition:-

    1.

    According to Guttmann & Dougall-

    Excess of current assets over current liabilities .

    1.

    According to Park & Gladson-The excess of current assets of a business (i.e. cash, accounts receivables,

    inventories) over current items owned to employees and others (such as salaries & wages

    payable, accounts payable, taxes owned to government) .

    1.2) Need of working capital management

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    The need for working capital gross or current assets cannot be over emphasized. As already

    observed, the objective of financial decision making is to maximize the shareholders wealth. To

    achieve this, it is necessary to generate sufficient profits can be earned will naturally depend

    upon the magnitude of the sales among other things but sales can not convert into cash. There

    is a need for working capital in the form of current assets to deal with the problem arising out of

    lack of immediate realization of cash against goods sold. Therefore sufficient working capital is

    necessary to sustain sales activity. Technically this

    10

    is refers to operating or cash cycle. If the company has certain amount of cash, it will be

    required for purchasing the raw material may be available on credit basis. Then the company

    has to spend some amount for labour and factory overhead to convert the raw material in work

    in progress, and ultimately finished goods. These finished goods convert in to sales on credit

    basis in the form of sundry debtors. Sundry debtors are converting into cash after expiry of

    credit period. Thus some amount of cash is blocked in raw materials, WIP, finished goods, and

    sundry debtors and day to day cash requirements. However some part of current assets may be

    financed by the current liabilities also. The amount required to be invested in this current assets

    is always higher than the funds available from current liabilities. This is the precise reason why

    the needs for working capital arise

    1.3) Gross working capital and Net working

    capital

    There are two concepts of working capital management

    1.

    Gross working capital

    Gross working capital refers to the firm s investment I current assets. Current assets are the

    assets which can be convert in to cash within year includes cash, short term securities, debtors,

    bills receivable and inventory.

    2. Net working capital

    Net working capital refers to the difference between current assets and current liabilities.

    Current liabilities are those claims of outsiders which are expected to mature for payment within

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    an accounting year and include creditors, bills payable and outstanding expenses. Net working

    capital can be positive or negative

    Efficient working capital management requires that firms should operate with some amount of

    net working capital, the exact amount varying from firm to firm and depending, among other

    things; on the nature of industries.net working capital is necessary because the cash outflows

    and inflows do not coincide. The cash outflows resulting from payment of current liabilities are

    relatively predictable. The cash inflow are however difficult to predict. The more predictable the

    cash inflows are, the less net working capital will be required.

    The concept of working capital was, first evolved by Karl Marx. Marx used the term variable

    capital means outlays for payrolls advanced to workers before the completion of work. He

    compared this with constant capital which according to him is nothing but dead labour . This

    variable capital is nothing

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    11

    wage fund which remains blocked in terms of financial management, in work- in-process along

    with other operating expenses until it is released through sale of finished goods. Although Marx

    did not mentioned that workers also gave credit to the firm by accepting periodical payment of

    wages which funded a portioned of W.I.P, the concept of working capital, as we understand

    today was embedded in his variable capital .

    1.4) Type of working capital

    The operating cycle creates the need for current assets (working capital). However the need

    does not come to an end after the cycle is completed to explain this continuing need of current

    assets a destination should be drawn between permanent and temporary working capital.1) Permanent working capital

    The need for current assets arises, as already observed, because of the cash cycle. To carry on

    business certain minimum level of working capital is necessary on continues and uninterrupted

    basis. For all practical purpose, this requirement will have to be met permanent as with otherfixed assets. This requirement refers to as permanent or fixed working capital2) Temporary working capital

    Any amount over and above the permanent level of working capital is temporary, fluctuating or

    variable, working capital. This portion of the required working capital is needed to meet

    fluctuation in demand consequent upon changes in production and sales as result of seasonal

    changes

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    Temporary

    Amt. of W.C

    Permanent

    Time

    12

    Graph shows that the permanent level is fairly castanet; while temporary working capital isfluctuating in the case of an expanding firm the permanent working capital line may not be

    horizontal.

    This may be because of changes in demand for permanent current assets might

    be increasing to support a rising level of activity.

    1.5) Determinants of working capital

    The amount of working capital is depends upon a following factors

    1.

    Nature of business

    Some businesses are such, due to their very nature, that their requirement of fixed capital is

    more rather than working capital. These businesses sell services and not the commodities and

    that too on cash basis. As such, no founds are blocked in piling inventories and also no funds

    are blocked in receivables. E.g. public utility services like railways, infrastructure oriented project

    etc. there requirement of working capital is less. On the other hand, there are some businesses

    like trading activity, where requirement of fixed capital is less but more money is blocked in

    inventories and debtors.

    2.

    Length of production cycle

    In some business like machine tools industry, the time gap between the acquisition of raw

    material till the end of final production of finished products itself is quit high. As such amount

    may be blocked either in raw material or work in progress or finished goods or even in debtors.

    Naturally there need of working capital is high.

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    3.

    Size and growth of business

    In very small company the working capital requirement is quit high due to high overhead, higher

    buying and selling cost etc. as such medium size business positively has edge over the small

    companies. But if the business start growing after certain limit, the working capital requirements

    may adversely affect by the increasing size.4.

    Business/ Trade cycle

    If the company is the operating in the time of boom, the working capital requirement may be

    more as the company may like to buy more raw material, may increase the production and sales

    to take the benefit of favorable market, due to increase in the sales, there may more and more

    amount of funds blocked in stock and debtors etc. similarly in the case of depressions also,

    working capital may be high as the sales terms of value and quantity may be reducing, there

    may be unnecessary piling up of stack without getting sold, the receivable may not be recovered

    in time etc.

    Working Capital

    Management Project

    this is PROJECT done during MBA from Pune University for two months

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