NOTULE VAN ‘N VERGADERING VAN DIE UITVOERENDE ...€¦ · 11 SEPTEMBER 2019 [Regstellings...

NOTULE VAN ‘N VERGADERING VAN DIE UITVOERENDE BURGEMEESTERSKOMITEE GEHOU IN DIE BANKETSAAL, MALMESBURY OP WOENSDAG, 18 SEPTEMBER 2019 OM 09:00

TEENWOORDIG:

Uitvoerende Burgemeester, rdh T van Essen (voorsitter) Uitvoerende Onderburgemeester, rdd M S I Goliath

Lede van die Burgemeesterskomitee: Rdl P E Solomons Rdl O M Stemele Rdh R F van der Westhuizen Rdd M van Zyl

Beamptes: Munisipale Bestuurder, mnr J J Scholtz Direkteur: Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Direkteur: Ontwikkelingsdienste, me J S Krieger Direkteur: Beskermingsdienste, mnr P A C Humphreys Direkteur: Korporatiewe Dienste, me M S Terblanche Komiteebeampte, me S A Kulsen

1. OPENING

Die Uitvoerende Burgemeester verwelkom lede en versoek rdd M van Zyl om die vergaderingmet gebed te open.

2. VERLOF TOT AFWESIGHEID

Geen

3. VOORLEGGINGS/AFVAARDIGINGS/SPREEKBEURTE

Geen

4. NOTULES

4.1 NOTULE VAN ‘N GEWONE UITVOERENDE BURGEMEESTERSKOMITEE-VERGADERING GEHOU OP 21 AUGUSTUS 2019

BESLUIT

Dat die notule van ’n Gewone Uitvoerende Burgemeesterskomiteevergadering gehou op 21 Augustus 2019 goedgekeur en deur die Burgemeester onderteken word.

5. OORWEGING VAN AANBEVELINGS EN SAKE VOORTSPRUITEND UIT DIE NOTULE

5.1 NOTULE VAN ‘N PORTEFEULJEKOMITEESVERGADERING GEHOU OP 11 SEPTEMBER 2019 [Regstellings oorgehou as prerogatief van die onderskeie komitees.]

Aanbevelings voorgelê vir bekragtiging:

5.1.1/...

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5.1/...

5.1.1 MUNISIPALE BESTUUR, ADMINISTRASIE EN FINANSIES

BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die betrokke notule bekragtig.

5.1.2 SIVIELE EN ELEKTRIESE DIENSTE

BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die betrokke notule bekragtig

5.1.3 ONTWIKKELINGSDIENSTE


5.1.4 BESKERMINGSDIENSTE


6. SAKE VOORTSPRUITEND UIT DIE NOTULES

Geen

7. NUWE SAKE

7.1 SWARTLAND STRAATNAMEBELEID (16/5/6)

Die behoefte aan die ontwikkeling van ’n Straatnamebeleid spruit voort uit die toekenning van straatname in die Phola Park-behuisingsprojekte. Konsultasie met die aangewese Behuisingskomitee is bemoeilik by die gebrek aan ’n beleid en is daar druk op die Munisipaliteit uitgeoefen – ook d.m.v. ’n petisie – om sekere persone te vernoem.

Die aangehegte beleid is opgestel met in ag neming van die riglyne m.b.t. die toekenning van straatname wat in Augustus 2016 deur die Uitvoerende Burgemees-terskomitee aanvaar is.

BESLUIT dat die Straatnamebeleid soos voorgelê, aanvaar word.

7.2 NOTULE VAN DIE MUNISIPALE PRESTASIE- EN RISIKO-OUDITKOMITEE-VERGADERING GEHOU OP 28 MEI 2019 SOWEL AS DIE HALFJAARLIKSE VRSLAG VIR DIE PERIODE GEËINDIG 30 JUNIE 2019

Die Prestasie en Risiko Ouditkomitee dien as ’n volwaardige onafhanklike komitee van die Raad en vervul sy funksie ingevolge die bepalings van artikel 166 van die Wet op Munisipale Finansiële Bestuur, 2003.

Die notule van die Munisipale Prestasie en Risiko Ouditkomiteevergadering gehou op 28 Mei 2019 is met die sakelys gesirkuleer, en bevat geen aanbevelings aan die Uitvoerende Burgemeesterskomitee vir oorweging nie.

BESLUIT dat kennis geneem word van die notule van die Munisipale Prestasie- en Risiko Ouditkomitee se vergadering van 28 Mei 2019 asook die halfjaarlikse verslag van die Ouditkomitee vir die tydperk geëindig 30 Junie 2019.

7.3 TOESTAND VAN GETEERDE STRATE IN DIE SWARTLAND MUNISIPALITEIT (8/2/2/1)

Die verslag insake die toestand van geteerde strate in die Swartland munisipale area het ten doel om die begrotingsimplikasies ten opsigte van die onderhoud aan paaie aan die Raad uit te spel.

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7.3/... Om die funksionaliteit van teerstrate te behou word spesifieke intervensies (o.a. herseel) vereis om slaggate te voorkom en verdere agteruitgang van die basislaag van die padoppervlakte. Wanneer geskeduleerde onderhoud/herseel van strate nie plaasvind nie is die uitgawes aan rehabilitasie van strate soveel hoër en kan die Raad nie bekostig om verder agter te raak met die onderhoudsprogram nie. BESLUIT dat kennis geneem word van die 2018/2019 status quo verslag aangaande die toestand van geteerde strate in die Swartland Munisipaliteit.

7.4 MANDAAT: KOLLEKTIEWE OOREENKOMS INSAKE DIENSVOORWAARDES VIR

DIE WESKAAPSE AFDELING VAN DIE SALGBC (PLAASLIKE REGERING BEDINGINGSRAAD) (4/2/1)

Die kollektiewe ooreenkoms insake diensvoorwaardes vir die Wes-Kaapse afdeling

van die SALGBC het op 1 April 2016 vir 'n tweede periode tot en met 30 Junie 2019 in werking getree. Die partye in die afdeling het besluit om die ooreenkoms uit te brei tot 31 Maart 2020. Die partye begin binnekort met onderhandelinge oor die verlenging van die ooreenkoms na 31 Maart 2020 en sal die geleentheid hê om voorstelle te maak vir wysigings/verbeterings.

Die kollektiewe diensooreenkoms vir die Wes-Kaapse afdeling van die SALGBC is

deeglik deur die Senior Bestuurder: Menslike Hulpbronne nagegaan, en geen verdere kommentaar of insette is nodig nie.

BESLUIT dat die mandaat aan SALGA goedgekeur word dat Swartland Munisipaliteit

geen wysigings aan die Kollektiewe Ooreenkoms oor Diensvoorwaardes vir die Wes-Kaapse afdeling van die SALGBC voorstel nie.

7.5 VERVREEMDING VAN ONROERENDE RESIDENSIËLE EIENDOMME GELEË TE

GLEN LILY SUID, MALMESBURY (12/2/5/4-8/17) Gedurende Julie 2017 het die Raad verskeie eiendomme vanaf Little Swift

Investments 191 Proprietary Limited teen ’n bedrag van R7 miljoen aangekoop. Die betrokke eiendomme is ingevolge ’n raadsbesluit van 26 Oktober 2017 as volg

mee gehandel –

(1) 95 erwe is in Glen Lily Noord (nou bekend as Olive Place) aan MSP Properties by wyse van ’n publieke veiling ten bedrae van R10,5 miljoen verkoop;

(2) 5 erwe is in Glen Lily Suid aan eerste huiskopers verkoop op veilings wat op 6 September en 29 November 2018 onderskeidelik plaasgevind het;

(3) die res van die erwe is beskikbaar om uit-die-hand vervreem te word. Die verslag tot die sakelys het ten doel om te rapporteer insake die hoeveelheid erwe

wat intussen aan privaat eienaars oorgedra is. BESLUIT (a) Dat kennis geneem word dat slegs 15 van die 37 munisipale erwe in Glen Lily

Suid nog oorgedra moet word aan privaat eienaars;

(b) Dat kennis geneem word dat die nuwe trustees op die Glen Lily Suid Huiseienaarsvereniging tydens die Algemene Jaarvergadering op 17 September 2019 verkies is, en dat die Direkteur: Korporatiewe Dienste se aanstelling dus outomaties verstryk het.

7.6 AANHOU VAN HONDE: ERF 432, MOORREESBURG Daar word al sedert 2016 klagtes ontvang rakende die geraasoorlas wat voorspruit uit

die aanhou van ‘n groot aantal honde op Erf 432, Hoofstraat, Moorreesburg. ‘n Klagte is in hierdie verband by die plaaslike polisiekantoor gelê, maar is destyds deur die nasionale vervolgingsgesag van die rol geskrap.

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7.6/... Die inwoners van die omgewing het in Desember 2017 ‘n petisie aan die Munisipaliteit

gerig om dringend teen die oorlas op Erf 432 op te tree. Die raadsprokureur het aanbeveel dat die klaers in hul persoonlike hoedanighede klagtes van rusverstoring by die staatsaanklaer aanhangig maak, aangesien die Oorlasverordening op daardie stadium nie ‘n beperking geplaas het om die aantal honde wat aangehou mag word nie.

Intussen is die gewysigde Verordening insake Publieke Oorlaste op 12 April 2019

afgekondig, wat onder meer die aanhou van honde beperk tot twee per residensiële eiendom.

Tydens ‘n besoek van die Dierebeskermingsvereniging op 1 September 2019 aan die

perseel, is daar bevind dat daar tans 36 honde op die perseel aangehou word. Behalwe van die verklarings van vyf klaers in die omgewing, het die raadsprokureur

aanbeveel dat ‘n verklaring ook deur die betrokke wyksraadslid afgelê moet word aangesien sy deurlopend betrokke was by die saak.

BESLUIT

(a) Dat kennis geneem word van die onhoudbare situasie op erf 432, Moorreesburg rakende die aanhou van honde in stryd met die Swartland Munisipaliteit: Verordening insake Openbare Oorlaste soos per PK 8081 gedateer 12 April 2019;

(b) Dat die wyksraadslid vir wyk 1, rdd Marlene van Zyl, gemagtig word om ‘n

verklaring namens die Munisipaliteit te liasseer. 7.7 HUUROOREENKOMS: MALMESBURY PHYSICAL CULTURE CLUB (17/9/2/R) Die Malmesbury Physical Culture Club maak tans gebruik van die nuwe gimnasium by

die Alphastraat Sportgronde. Daar is nog nie vantevore ‘n huurooreenkoms met die klub aangegaan nie.

BESLUIT

(a) Dat ‘n huurooreenkoms met die Malmesbury Physical Culture Club aangegaan word vir die huur van die gimnasiumfasiliteite by die Alphastraat Sportgronde vir ’n termyn van een (1) jaar met ingang vanaf 1 Oktober 2019;

(b) Dat die huurgeld R120,00, plus BTW, per jaar sal beloop.

7.8 HUUROOREENKOMS: MALMESBURY ROLBALKLUB ((17/9/2/R) Die Malmesbury Rolbalfasiliteite word op ‘n jaar-tot-jaar basis aan die Malmesbury

Rolbalklub verhuur. Die huurooreenkoms verstryk op 30 September 2019. BESLUIT

(a) Dat ‘n verdere huurooreenkoms met die Malmesbury Rolbalklub (ten opsigte

van die rolbalfasiliteite) aangegaan word vir die huur van die fasiliteite vir ‘n tydperk van een (1) jaar met ingang van 1 Oktober 2019;

(b) Dat die huurgeld R120,00, plus BTW, per jaar sal beloop;

(c) Dat die huurvoorwaardes wat tans geld van krag sal bly.

7.9 UITSTAANDE DEBITEURE: AUGUSTUS 2019

’n Volledige verslag van die stand van uitstaande debiteure is met die sakelys gesirkuleer.

BESLUIT dat kennis geneem word van die verslag aangaande die stand van

Swartland Munisipaliteit se uitstaande debiteure vir Augustus 2019.

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7.10 VORDERING MET UITSTAANDE VERSEKERINGSEISE: AUGUSTUS 2019 (5/14/3/5)

Ingevolge die Batebestuursbeleid moet maandeliks verslag gedoen word insake die uitstaande versekeringseise.

BESLUIT dat kennis geneem word van die stand van uitstaande versekeringseise tot en met 31 Augustus 2019 soos met die sakelys gesirkuleer.

7.11 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES:

HERSTELWERK AAN DIE VULLISKOMPAKTEERDER CK 21988 (6/1/2/1)

Die vullisvragmotor, CK 21988, is toegerus met ‘n Heil 500 kompakteerder-eenheid wat buite werking geraak het. Die verskaffer, Transtech, is genader om ‘n kwotasie te voorsien.

BESLUIT

(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge klousule 36(2) van die Voorsieningkanaalbestuurbeleid;

(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer word met betrekking tot die aanstelling van Transtech vir die herstel van die lem en die skuifmontering van die kompakteerder-eenheid van die vullisverwyderings-vragmotor, CK 21988;

(c) Dat die redes vir die afwyking van die voorgeskrewe verkrygingsprosesse

soos volg aangeteken word:

(i) Transtech is die oorspronklike vervaardiger en verskaffer en handelsnaamhouer vir Heil-toerusting in Suid-Afrika en die diens kan dus slegs by hierdie enkele diensverskaffer verkry word;

(d) Dat kennis geneem word dat daar voldoende fondse beskikbaar is en dat die

uitgawe van R76 055.26 (BTW ingesluit) teen posnommer 9/241-1253-709 verreken word;

(e) Dat die Snr Bestuurder: Finansiële State en Beheer in terme van die

Voorsieningkanaalbestuursbeleid opdrag gegee word om bovermelde redes as nota by die finansiële state in te sluit, wanneer die betrokke state opgestel word.

7.12 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES: DRINGENDE

HERSTELWERK AAN DIE RATKAS VAN MENGER IN DIE BELUSTINGSONE 2, MALMESBURY RIOOLWERKE (6/1/2/1)

Die rioolsuiweringsproses by die Malmesbury-WWTW werke bestaan uit ‘n

membraan-stelsel. Die stelsel bestaan uit verskeie komponente uitgerus met meganiese toerusting wat rioolafval tussen verskillende sones vervoer gedurende die suiweringsproses. Dit is uiters noodsaaklik dat alle komponente in ‘n werkende toestand is en onmiddelik herstel word in die geval van faling.

BESLUIT

(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge klousule 36(2) van die Voorsiening-kanaalbestuurbeleid;

(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer word met

betrekking tot die herstel van die ratkas van 'n menger by die belugtingsone by die Malmesbury-WWTW deur GW Trautman vir 'n bedrag van R41 233.91 (BTW uitgesluit);

(c)/...

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BrandNSticky Notebelugting

7.12/... (c) Dat die rede vir die afwyking van die voorgeskrewe verkrygingsproses soos

volg aangeteken word:

(i) Die menger sou vir ‘n geruime tyd buite werking wees sou die normale verkrygingsprosesse gevolg word, en

(ii) Gevolglik aanleiding gee tot die ineenstorting van die biologiese reaktor en verdere skade aan ander meganise komponente;

(iii) Die herstelwerk aan die ratkas is dus as ‘n noodgeval hanteer; (d) Dat kennis geneem word dat daar voldoende fondse beskikbaar is en dat die

uitgawe van R41 233.91 (BTW uitgesluit) teen posnommer 9/239-851-689 verreken word;



7.13 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES: DRINGENDE

HERSTELWERK AAN DIE CHLOOR DOSERINGSTASIE BY DIE PANORAMA RESERVOIR, MALMESBURY (6/1/2/1)

Swartland Munisipaliteit word voorsien van behandelde drinkwater vanaf die Swartland Watersuiweringswerke by die Voëlvleidam. Weens die aantal kilometers wat die water vervoer wat tot by die onderskeie reservoirs in die munisipale area, is dit nodig dat ‘n tweede dosering chloor toegedien word om water aan verbruikers te voorsien wat aan die SANS 241 kwaliteitstandaard voldoen. Die doseringstoerusting by die Panorama-reservoir het buite werking geraak en dringende herstelwerk is benodig.

BESLUIT

(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge klousule 36(2) van die Voorsieningkanaalbestuurbeleid;

(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer word met

betrekking tot die herstel van die chloordoseringstoerusting by die Panorama Reservoir, Malmesbury deur Maxal Projects vir ’n bedrag van R42 753.00 (BTW uitgesluit);

(c) Dat die redes vir die afwyking van die voorgeskrewe verkrygingsproses soos

volg aangeteken word:

(i) Die chloordoseringstoerusting sou geruimte tyd buite werking wees sou die normale verkrygingsprosesse gevolg word;

(ii) Met die toerusting buite werking is daar geen oorblywende chloor in die water wat aan verbruikers verskaf word nie, wat die risiko vir sekondêre besoedeling, biologiese ineenstorting en negatiewe gevolge vir menslike gesondheid verhoog;

(iii) Die herstelwerk aan die chloordoseringstoerusting is dus as ‘n noodgeval hanteer;

(d) Dat kennis geneem word dat daar voldoende fondse beskikbaar is en dat die uitgawe van R42 753.00 (BTW uitgesluit) teen posnommer 9/249-679-259 verreken word;



7.14/...

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7.14 AANSOEK OM SIEKVERLOF DEUR MUNISIPALE BESTUURDER EN AANWYS VAN WAARNEMENDE BESTUURDER (4/8/3)

Die Munisipale Bestuurder gaan ‘n maksimum van 10 dae siekverlof moet neem vir ‘n

mediese prosedure en doen gevolglik aansoek by die Uitvoerende Burgemeesterskomitee vir bekragtiging van verlof en aanwys van waarnemende munisipale bestuurder.

BESLUIT

(a) Dat daar kennis geneem word van die Munisipale Bestuurder se siekverlof met ingang van 19 September 2019;

(b) Dat daar kennis geneem word dat die Direkteur: Beskermingsdienste, mnr P A

C Humphreys, na oorlegpleging tussen die Uitvoerende Burgemeester en Munisipale Bestuurder versoek is om as Munisipale Bestuurder waar te neem;

(c) Dat daar kennis geneem word dat die Direkteur: Beskermingsdienste oor die

nodige ondervinding, kwalifikasies en minimum vereistes beskik om as Munisipale Bestuurder waar te neem;

(d) Dat daar kennis geneem word dat die Munisipale Bestuurder se presiese

siekverlofdae teen die einde van September 2019 gefinaliseer sal word op die verlofstelsel, na gelang van die werklike hoeveelheid, siekverlof geneem.

7.15 LEWERING VAN ’N BRANDWEERDIENS (17/5/2/1) Die verslag tot die sakelys bied agtergrond tot besluite geneem op die DCF-

vergaderings van 21 Februarie en 23 Mei 2019 onderskeidelik insake die lewering van ‘n brandweerdiens deur die Weskus Distriksmunisipaliteit (WKDM).

Ten spyte daarvan dat onderhandelinge ingevolge die DCF-besluite nie volvoer is nie,

het die WKDM die 10 jaar oue Diensleweringsverhouding en –Ooreenkoms met Swartland Munisipaliteit eensydig opgeskort.

BESLUIT

(a) Dat kennis geneem word en aldus goedkeuring gegee word aan die inhoudelike van die skrywe van die Munisipale Bestuurder gedateer 16 September 2019 aan die Weskus Distriksmunisipaliteit;

(b) Dat die implikasie hiervan is, dat goedkeuring verleen word dat Swartland

Munisipaliteit voortgaan om die Brandweerdiens binne sy jurisdiksie gebied te lewer en dat interne kapasiteit geskep word om die brandweerdiens oor die volgende drie finansiële jare uit te brei om die funksie van struktuurbrande in ons regsgebied te volvoer, sowel as veldbrande binne die stedelike randgebied, soos wat tans gedoen word;

(c) Dat die Minister van Plaaslike Regering, mnr A Bredell dienooreenkomstig

ingelig word van Swartland Munisipaliteit se besluit, met inbegrip van die brief van 16 September 2019 aan die Weskus Distriksmunisipaliteit sowel as Aanhangsels A en B.

(GET) T VAN ESSEN UITVOERENDE BURGEMEESTER

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NOTULE VAN ’N VERGADERING VAN DIE MUNISIPALE BESTUURS-, ADMINISTRASIE EN FINANSIES-PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 10:00 TEENWOORDIG: RAADSLEDE: Ondervoorsitter, rdd M van Zyl (neem waar as voorsitter in die afwesigheid van rdl C Daniels)

De Beer, J M Rangasamy, M A Goliath, M S I (rdd) Van der Westhuizen, R F (rdh) Humphreys, F S Zatu, N S Papers, C H Die Uitvoerende Burgemeester, rdh T van Essen (in ex-officio hoedanigheid)

BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur: Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste, me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann

Bestuurder: Begrotingskantoor en Kostebestuur, me H Papier Bestuurder: Sekretariaat en Rekords, me N Brand 1. OPENING/VERLOF TOT AFWESIGHEID Rdd M S I Goliath open die vergadering met skriflesing en gebed op versoek van die voorsitter.

Verlof tot afwesigheid word verleen aan rdle E C O’Kennedy, C Daniels en L E Mfutwana.

2. NOTULE

2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (MUNISIPALE BESTUUR-, ADMINISTRASIE EN FINANSIESKOMITEE) GEHOU OP 11 SEPTEMBER 2019

BESLUIT

(voorgestel deur rdl M A Rangasamy, gesekondeer deur rdh R F van der Westhuizen)

Dat die notule van die Portefeuljekomiteevergadering (Munisipale Bestuur-, Administrasie en Finansieskomitee) gehou op 11 September 2019 as korrek bekragtig word.

3. AFVAARDIGINGS/VOORLEGGINGS/MEDEDELINGS

3.1 SKRYWES VAN DANK EN WAARDERING AAN SWARTLAND MUNISIPALITEIT BESLUIT

Dat kennis geneem word van die skrywes van dank en waardering aan Swartland Munisipaliteit soos met die sakelys gesirkuleer.

4. SAKE VOORTSPRUITEND UIT NOTULES Geen

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5. GEDELEGEERDE SAKE M.B.T. MUNISIPALE BESTUURDER 5.1 MAANDVERSLAG: AUGUSTUS 2019 Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer. Rdl F S Humphreys versoek dat aandag gegee word aan die gebrekkige fasiliteite by die

Gabriel Pharaoh Sportgronde en begraafplaas in Darling. BESLUIT (op voorstel van rdl M A Rangasamy, gesekondeer deur rdd M S I Goliath)

(a) Dat kennis geneem word van die maandverslag van die Direktoraat Munisipale Bestuurder vir die tydperk Augustus 2019;

(b) Dat, indien MIG-fondse nie bekom kan word vir die opgradering van die Gabriel

Pharaoh Sportgronde in Darling nie, die Munisipale Bestuurder getaak word om ‘n afspraak met die Minister van Kultuursake en Sport te reël om befondsing vir die projek te versoek.

6. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER Geen

7. GEDELEGEERDE SAKE M.B.T. ADMINISTRASIE 7.1 MAANDVERSLAG: AUGUSTUS 2019 Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer. BESLUIT (op voorstel van rdd M S I Goliath, gesekondeer deur rdl M A Rangasamy)

Dat kennis geneem word van die maandverslag van die Direktoraat Korporatiewe Dienste vir die tydperk Augustus 2019.

8. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER

Geen 9. GEDELEGEERDE SAKE M.B.T. FINANSIES 9.1 MAANDVERSLAG: AUGUSTUS 2019

Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer. BESLUIT (op voorstel van rdl M A Rangasamy, gesekondeer deur rdd M S I Goliath)

Dat kennis geneem word van die maandverslag van die Direktoraat Finansiële Dienste vir die tydperk Augustus 2019.


Geen

(GET) RDD M VAN ZYL ONDERVOORSITTER

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NOTULE VAN ’N VERGADERING VAN DIE SIVIELE- EN ELEKTRIESE DIENSTE PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 10:50 TEENWOORDIG: RAADSLEDE: Voorsitter, rdl N Smit Ondervoorsitter, rdh R F van der Weshuizen

Bess, D G Stanley, B J (rdh) Goliath, M S I (rdd) Stemele, O M Penxa, B J Die Uitvoerende Burgemeester, rdh T van Essen (in ex-officio hoedanigheid)

BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur: Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste, me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder: Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT AFWESIGHEID Die voorsitter rig ‘n woord van verwelkoming aan komiteelede.

Verlof tot afwesigheid word toegestaan aan rdle E S M Maart, A M Sneewe, C Daniels en L E Mfutwana.

2. NOTULE

2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (SIVIELE- EN ELEKTRIESE DIENSTEKOMITEE) GEHOU OP 11 SEPTEMBER 2019

BESLUIT

(voorgestel deur rdl D G Bess, gesekondeer deur rdh R F van der Westhuizen)

Dat die notule van die Portefeuljekomiteevergadering (Siviele- en Elektriese Dienste) gehou op 11 September 2019 as korrek bekragtig word.


Geen 4. SAKE VOORTSPRUITEND UIT NOTULES Geen 5. GEDELEGEERDE SAKE 5.1. MAANDVERSLAE: AUGUSTUS 2019 5.1.1 SIVIELE INGENIEURSDIENSTE Die voorsitter/...

-11-

5.1.1/... Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer en

gee geleentheid aan die Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann, om belangrike aspekte uit die maandverslag aan raadslede uit te wys.

Die Direkteur: Ingenieursdienste beklemtoon, met verwysing na statistieke

rakende damvlakke in 2018 en 2019, dat die munisipale gebied steeds in ‘n tydperk van droogte is. Die damvlakke is 15% laer as wat verwag is en kan dit toegeskryf word aan veranderende weerpatrone met minder reënval. Dit is dus van belang dat waterbesparings deur verbruikers gehandhaaf moet word en versoek raadslede om die boodskap dienooreenkomstig uit te dra aan die gemeenskap.

Rdl B J Penxa wys daarop dat die gemeenskaplike geriewe by informele

nedersettings gereeld nagegaan moet word, met spesifieke verwysing na die een langs die Thusong Sentrum, aangesien waterlekkasies daar opgemerk is.

5.1.2 ELEKTRIESE INGENIEURSDIENSTE Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer.

BESLUIT (op voorstel van rdl O M Stemele, gesekondeer deur rdl D G Bess) (a) Dat kennis geneem word van die maandverslae van onderskeidelik die

Direktoraat Siviele Ingenieursdienste en die Direktoraat Elektriese Ingenieursdienste vir die tydperk Augustus 2019;

(b) Dat die Direkteur: Siviele Ingenieursdienste die waterlekkasies by die

informele nedersetting langs die Thusong Sentrum waar die gemeenskap gebruik maak van gemeenskaplike fasiliteite sal nagaan;

(c) Dat die Direkteur: Siviele Ingenieursdienste, in samewerking met die

Afdeling: Wetstoepassingsdienste, besoek sal bring aan Theron’s Onderdele in Keeromstraat om die bedrywighede wat in die straat plaasvind te ondersoek (soos gerapporteer deur rdh B J Stanley).


6.1 WATERBEWARING- EN AANVRAAGBESTUURSTRATEGIE (16/1/1/B)

Daar is omvattende riglyne opgestel deur die Departement van Waterwese insake die ontwikkeling van ‘n Waterbewaring- en Aanvraagbestuurstrategie.

Die doel van die strategie is om bekostigbare, volhoubare en doeltreffende lewering van waterdienste te bevorder wat gevolglik sosiale-, ekonomiese- en omgewingsvoordele inhou.

AANBEVELING Dat daar aanbeveel word dat die Waterbewaring- en Aanvraagbestuurstrategie aanvaar

word.

(GET) N SMIT VOORSITTER

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NOTULE VAN ’N VERGADERING VAN DIE ONTWIKKELINGSDIENSTE PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 11:20 TEENWOORDIG: RAADSLEDE: Voorsitter, rdl J M de Beer Ondervoorsitter, rdl O M Stemele

Bekebu, Z Philander, D B Goliath, M S I (rdd) Smit, N McQuire, V D Solomons, P E Die Uitvoerende Burgemeester, rdh T van Essen (in ex-officio hoedanigheid)

BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur: Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste, me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder: Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT AFWESIGHEID Die voorsitter verwelkom almal teenwoordig.

Verlof tot afwesigheid word toegestaan aan rdle E C O’Kennedy, E S M Maart en L E Mfutwana.

2. NOTULE

2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (ONTWIKKELINGS-DIENSTE) GEHOU OP 11 SEPTEMBER 2019

BESLUIT

(voorgestel deur rdd M S I Goliath, gesekondeer deur rdl rdl V D McQuire)

Dat die notule van die Portefeuljekomiteevergadering (Ontwikkelingsdienste) gehou op 11 September 2019 as korrek bekragtig word.


Geen 4. SAKE VOORTSPRUITEND UIT NOTULES

Geen

5. GEDELEGEERDE SAKE 5.1 MAANDVERSLAG: AUGUSTUS 2019

Die voorsitter lê die maandverslag ter tafel soos met die sakelys gesirkuleer, sowel as die gewysigde verslag van die Afdeling: Menslike Nedersettings soos apart gesirkuleer.

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5.1/... Die Direkteur: Ontwikkelingsdienste, me J S Krieger, gee inligting deur aangaande die stand van behuisingsprojekte in die Swartland munisipale gebied op navraag van rdl D B Philander. Die Munisipale Bestuurder, mnr J J Scholtz, noem dat skriftelike bevestiging in 2018 vanaf die Departement van Menslike Nedersettings ontvang dat fondse beskikbaar is vir die aanbring van gedienste erwe in Kalbaskraal en Riebeek Kasteel. Die tenderprosesse om ‘n implementeringsagent aan te stel is dringend afgehandel. Die befondsing is egter vroeg in September deur Provinsie teruggetrek. Daar is onmiddellik met die rolspelers in gesprek getree en kon die Munisipaliteit daarin slaag om die fondse terug te kry. Een van die hoofredes vir protesoptogte is die tekort aan behuising en alhoewel dit nie ‘n mandaat van plaaslike owerhede is nie, is dit lg. wat onder die protesaksies deurloop. Die Munisipale Bestuurder noem dat dit onder die aandag van die Ouditeur-Generaal gebring is dat Provinsie teenstrydig met wetgewing optree deurdat die behuisingsfunksie deur munisipaliteite gelewer word sonder dat daar ‘n diensvlakooreenkoms met Provinsie aangegaan is. Die Munisipale Bestuurder is deur onderskeie platforms getaak om ‘n verslag op te stel insake die impak van die lewering van die behuisingsfunksies op plaaslike owerhede en dat die funksie deur óf Provinsie óf distriksmunisipaliteite oorgeneem moet word. Rdl Z Bekebu verneem na die rede waarom daar in sommige gebiede elektrisiteit direk vanaf Eskom aangekoop kan word, en in ander gebiede vanaf die Munisipaliteit. Die Munisipale Bestuurder noem dat ingevolge wetgewing die plaaslike owerheid die kragvoorsiener is, en daarom tree Eskom buite wetgewing op. Eskom het – met ‘n skuldlas van R640 miljard – egter nie die fondse om die diens aan munisipaliteite oor te dra nie. Die Munisipaliteit sou graag die diens oorneem ten einde kredietbeheer toe te pas in die 7 dorpe wat tans deur Eskom van elektrisiteit voorsien word, maar is dit problematies vir die rede soos reeds genoem. BESLUIT (op voorstel van rdl P E Solomons, gesekondeer deur rdl O M Stemele)

(a) Dat kennis geneem word van die maandverslag van die Direktoraat

Ontwikkelingsdienste vir die tydperk Augustus 2019; (b) Dat die verslag opgestel deur die Munisipale Bestuurder insake die impak van

die lewering van die behuisingsfunksie op plaaslike owerhede en voorstelle insake opsies om die funksie na ‘n ander regeringsfeer oor te dra, aan raadslede beskikbaar gestel word.

6. VERSLAGDOENING INSAKE GEDELEGEERDE BESLUITNEMING DEUR DIE

MUNISIPALE BESTUURDER [Nota: Aangesien daar nie ‘n Munisipale Beplanningstribunaalvergadering in September

plaasgevind het nie, is daar nie ‘n notule om voor te lê nie.] 7. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER Geen

(GET) J M DE BEER VOORSITTER

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BrandNSticky Note460

NOTULE VAN ’N VERGADERING VAN DIE BESKERMINGSDIENSTE PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 12:20 TEENWOORDIG: RAADSLEDE: Voorsitter, rdl D G Bess Ondervoorsitter, rdl P E Solomons

Bekebu, Z Philander, D B Goliath, M S I (rdd) Rangasamy, M A McQuire, V D Van Zyl, M (rdd) Papers, C H Die Uitvoerende Burgemeester, rdh T van Essen (in ex-officio hoedanigheid)

BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur: Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste, me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder: Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT AFWESIGHEID Die voorsitter verwelkom almal teenwoordig.

Verlof tot afwesigheid word toegestaan aan rdl L E Mfutwana.

2. NOTULE

2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (BESKERMINGS-DIENSTE) GEHOU OP 11 SEPTEMBER 2019

BESLUIT

(voorgestel deur rdl P E Solomons, gesekondeer deur rdd M van Zyl)

Dat die notule van die Portefeuljekomiteevergadering (Beskermingsdienste) gehou op 11 September 2019 as korrek bekragtig word.


Geen 4. SAKE VOORTSPRUITEND UIT NOTULES

Geen

5. GEDELEGEERDE SAKE 5.1. MAANDVERSLAE: AUGUSTUS 2019 5.1.1 PRESTASIEMETING

5.1.2 VERKEER- EN WETSTOEPASSINGSDIENSTE 5.1.3 BRANDBESTRYDING

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5.1/... Die voorsitter lê die maandverslae ter tafel soos met die sakelys gesirkuleer.

Rdl V D McQuire verwys na die maandverslag van die Afdeling: Verkeer- en Wetstoepassingsdienste en noem dat die uitdagings wat ervaar word met die regulering van verordeninge nie aangespreek kan word met die aantal wetstoepassers wat tans beskikbaar is nie. Rdl McQuire versoek dat oorweging daaraan verleen word om meer wetstoepassingsbeamptes aan te stel. Rdl M A Rangasamy ondersteun die versoek van rdl McQuire en noem dat dit veral die buite-dorpe is waar die wetstoepassingsdiens gebrekkig is. Die Munisipale Bestuurder bevestig dat verskeie pogings aangewend word om die wetstoepassingsdiens te ondersteun deur amptenare in ander afdelings as wetstoepassers op te lei, bv. die meterlesers. Rdh B J Stanley noem dat die ondersteuningsdiens slegs suksesvol kan wees as dit sigbare polisiëring is. BESLUIT (op voorstel van rdd M van Zyl, gesekondeer deur rdl D B Philander) Dat kennis geneem word van die maandverslae van die onderskeie afdelings in die Direktoraat Beskermingsdienste, nl. Verkeer- en Wetstoepassing en Brandbestryding vir die tydperk Augustus 2019.

6. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER Geen (GET) D G BESS VOORSITTER

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Verslag Φ Ingxelo Φ Report

Office of the Municipal Manager

Internal Audit Division 7 October 2019

5/15/1/2

ITEM 7.1 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE MEETING WHICH WILL BE HELD ON 14 OCTOBER 2019

1. BACKGROUND/ DELIBERATION 1.1 The Auditor-General (AG) audit the financial statements of the municipality on an annual

basis and submit an audit report to the Accounting Officer. The objective of the audit is to report on the following: • an opinion on the financial statements; • findings regarding reported performance information against predetermined

objectives as presented in the annual performance report; • findings on instances of non-compliance with specific legislation; and • deficiencies in internal control.

1.2 During the first AG Steering Committee meeting the engagement letter was discussed to

outline and obtain agreement on the terms of the audit engagement as well as the nature and limitations of the annual audit. The letter also indicates the respective responsibilities of the AG and the municipality. An audit strategy was submitted to the municipality indicating the focus areas and the costs of the audit. The AG explained that the auditor’s fees are based on the time spent on the affairs of the municipality by the audit staff, plus out-of-pocket expenses to which the Municipal Manager responded that an increase above inflation would be questioned as the municipality is capped at inflation by various factors.

1.3 An agreement was reached whereby an increase of 7% was accepted due to extra time

required for the auditing of the accounting treatment of the bulk water infrastructure (WCDM) and the testing of the mSCOA opening balances. It was clearly stated that the Municipal Manager must be informed at every AG Steering Committee meeting upfront of any costs that will cause overruns on the budget or in other words lead to the overspending of the agreed budget. Prior approval has to be obtained from the Municipal Manager after acceptable reasons have been submitted by the AG for any overruns.

SUBJECT: ONDERWERP:

FINAL PAYMENT OF THE 2017/2018 AUDITOR-GENERAL’S AUDIT FINALE BETALING VIR DIE 2017/2018 OUDIT VAN DIE OUDITEUR-GENERAAL

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1.4 Management of the municipality was only informed of possible overruns on the budget of the audit at the second last AG Steering Committee meeting of 7 November 2018. However, no amounts or areas resulting in the overspending could be provided. Details in respect of the overruns of R399 226.40 was submitted to Management on 15 November 2018 and discussed at the AG Steering Committee meeting of 19 November 2018. The Municipal Manager stated that he would not agree to an overrun of such an extent as it would result in unauthorized expenditure.

1.5 The final overspending on the budget of the 2017/2018 AG audit amounted to R497 993.59 of which the detail analysis was provided to the municipality on 6 August 2019. Several queries in this regard were raised by the municipality via e-mail and further discussion was held at the AG Steering Committee meeting of 18 September 2019. Although the AG rightfully spent extra hours in conducting the audit, the management of the municipality was not timeously informed upfront as agreed during the introduction meeting. Management as well as the Chairperson of the Performance and Risk Audit Committee disagree with some of the reasons provided by the AG for the overspending of the agreed budget. Due to the many hours already utilised by both the AG and the municipality to resolve this matter, a decision was made that the parties will meet halfway to prevent any further unproductive audit hours spent.

2. LEGISLATION 2.1 The Accounting Officer of a municipality must prepare the annual financial statements of

the municipality and within two months after the end of the financial year, to which those statements relate, submit the statements to the Auditor-General for auditing according to clause 126 of the Municipal Finance Management Act (MFMA). The Auditor-General (AG) must audit those financial statements and submit an audit report on those statements to the Accounting Officer of the municipality within three months of receipt of the statements.

2.2 The annual Auditor-General’s audit is performed in terms of the Public Audit Act (PAA),

the general notice issued in terms thereof, International Standards on Auditing (ISAs), International Standards on Assurance Engagements (ISAE) and the relevant principals from the International Standards of Supreme Audit Institutions (ISSAs).

3. FINANCIAL IMPLICATION

The costs for the Auditor-General’s 2017/2018 audit exceeded the approved budget of R2 659 168.00 (incl. VAT) with R497 993.59 which is a deviation of 18.7%. The extent of the overspending is unacceptable and management negotiated to pay half of the amount, namely R248 996.79 (incl. VAT) which is an overspending of 9.4%.

4. RECOMMENDATION a) That cognizance be taken with regards to the time already spent to resolve the

payment in respect of the overspending of the agreed budget for the 2017/2018 Auditor-General’s audit without finalizing the matter;

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b) To prevent any further unnecessary and unproductive hours spent by both the municipality and the Auditor-General, to settle the outstanding costs for the 2017/2018 audit of R497 993.59 (incl. VAT) by payment of half the amount exceeding the agreed budget, namely R248 996.79 (incl. VAT).

c) To consider and approve the payment of R248 996.79 (incl. VAT) to be made from vote number 20-16-27-00-0102.

AANBEVELING

a) Dat, met inagneming van die tyd wat alreeds spandeer is om ŉ ooreenkoms te bereik, vir die betaling van die oorspandering van die begroting vir die Ouditeur-Generaal se oudit van 2017/2018 en steeds nie tot ŉ vergelyk kon kom nie;

b) Om die spandering van verdere onnodige en onproduktiewe ure deur sowel die munisipaliteit as die Ouditeur-Generaal te verhoed, om die uitstaande koste van R497 993.59 (BTW ingesluit) vir die 2017/2018 oudit te finaliseer deur die helfte van die bedrag waarmee die goedgekeurde begroting oorskry is, te betaal naamlik R248 996.79 (BTW ingesluit); en

c) Dat die betaling van die R248 996.79 (BTW ingesluit) oorweeg en goedgekeur word wat teen posnommer 20-16-27-00-0102 verreken sal word.

(Get) J J Scholtz

___________________ Municipal Manager PLR/ KS

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Verslag Ingxelo Report

Kantoor van die Direkteur: Finansiële Dienste

8 Oktober 2019

5/15/1/2 WYK: NVT

` ITEM 7.2 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE WHICH WILL BE HELD ON 14 OCTOBER 2019

ONDERWERP: KOMMUNIKASIE VAN OUDITBEVINDING 2019 - KAPITALE VERPLIGTINGE SUBJECT: COMMUNICATION OF AUDIT FINDING 2019 – CAPITAL COMMITMENTS

1. AGTERGROND / BACKGROUND The finding raised by the Auditor-General with regards to the disclosure of capital commitments

in note 48 of the Annual Financial Statements (AFS) is not in line with the accounting policy of the municipality. Although the accounting policy adopted by the municipality is more stringent than that of GRAP, the municipality must disclose capital commitments in line with the accounting policy as disclosed in the AFS.

Paragraph 1.25 of the accounting policy for capital commitments reads as follows. “Approved but not yet contracted commitments, where the expenditure has been approved and

the contract has not yet been awarded or is awaiting finalisation at the reporting date”. Note 48 to the annual financial statements only included the approved and contracted capital

commitments.

The Auditor-General recommended that the accounting policies should be reviewed by management annually to determine whether it is still relevant and whether it is aligned with the accounting treatment of transactions and relevant disclosure.

2. BESPREKING / DISCUSSION Management accepted the recommendation of the Auditor-General and the accounting policy is

is to be amended by removing the second bullet of paragraph 1.25 that reads: “Approved but not yet contracted commitments where the expenditure has been approved and the contract has not yet been awarded or is awaiting finalisation at the reporting date”.

The accounting policy is attached for approval by the Mayoral Committee. 3. KOPPELING AAN DIE GOP / ALIGNMENT TO THE IDP Strategic goal 4 of the IDP 2017-2022: REVIEW BUDGET RELATED POLICIES (4.7) 4. FINANSIËLE IMPLIKASIE / FINANCIAL IMPLICATION

NONE 5. AANBEVELING / RECOMMENDATION

That the second bullet of paragraph 1.25 be removed from the accounting policies. (Get) H Papier ......................................................... DIREKTEUR: FINANSIËLE DIENSTE

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1. 25 CONTINGENT ASSETS, CONTINGENT LIABILITIES AND COMMITMENTS

Commitments are disclosed for:▪

▪

▪

▪

THE ABOVE PARAGRAPH TO BE REMOVED.

Approved and contracted commitments, where the expenditure has been approved and the contract has been awarded at the reporting date, where disclosure is required by a specific standard of GRAP;Items are classified as commitments where the municipality commits itself to future transactions that will normally result in the outflow of resources;

Contracts that are entered into before the reporting date, but goods and services have not yet been received are disclosed in the disclosure Notes to the Annual Financial Statements; and Other commitments for contracts that are non-cancellable or only cancellable at significant cost, should relate to something other than the business of the municipality.

Contingent assets and contingent liabilities are not recognised. Contingencies are disclosed in the notes to the Annual Financial Statements.

Contingent Liabilities represent a possible obligation that arises from past events and whose existence will be confirmed only by an occurrence or non-occurrence of one or more uncertain future events not fully within the control of the municipality. A contingent liability can also arise as a result of a present obligation that arises from past events but which is not recognised as a liability either because it is not probable that an outflow of resources embodying economic benefits will be required to settle the obligation or the amount of the obligation cannot be measured with sufficient reliability.

Contingent Assets represent possible assets that arise from past events and whose existence will be confirmed only by an occurrence or non-occurrence of one or more uncertain future events not fully within the control of the municipality.

Commitments are future expenditure to which the municipality has committed and that will result in the outflow of resources. Commitments are not recognisedin the Statement of Financial Position as a liability or as expenditure in the Statement of Financial Performance, but are included in the disclosure Notes. A distinction is made between capital and current commitments.

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Verslag Ingxelo Report

Office of Director: Financial Services

10 October 2019

5/3/1/3

ITEM: 7.3 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE WHICH WILL BE HELD ON 14 OCTOBER 2019 1. BACKGROUND/DISCUSSION:

Section 15 of the above-mentioned legislation obliges the municipal manager to report annually to the council regarding all tax exemptions and rebates granted in the previous financial year. For purposes of giving effect to council’s oversight role and compliance with legal reporting as mentioned above, feedback is provided to council in respect of the details and categories of properties that have qualified in terms of sections 7 (2) and 8 of the Swartland Municipality Property Rates Policy.

2. DISCUSSION:

During the 2018/2019 financial year Property Rates Exemptions and Rebates to specific categories of ratable properties were granted to properties as envisaged by our Property Rates Policy, quoted for ease of reference “the following properties which have been assigned to the category contemplated in section 7(2) and section 8 of the Property Rates Policy of Swartland Municipality will be exempt from property tax on submission of a valid certificate issued by the SA Revenue Services as proof that the organization which owns such a property, is registered for tax exemption in terms of the Income Tax Act and provided that the organization concerned, on a yearly basis on or before 30 September of each year apply on a prescribed form to be exempt from payment of property tax”.

• Applications were received in terms of section 7 and section 8 to

the tune of R 551 199.26 with a valuation value of R 90 165 000.00

• An amount of R 935 873.05 was allocated to Pensioners to a maximum value of R 300 000 of the rateable property as a rebate and an amount of R 2 583 061.53 was allocated to Indigent Households in line with the Municipality’s Equitable Share Policy.

• Farm properties used for bona fide agricultural purposes received no

additional discount for the 2018/2019 financial year in respect of ratable property.

SUBJECT: REPORTING IN TERMS OF SECTION 15 (3) OF THE MUNICIPAL PROPERTY TAX LEGISLATION ON PROPERTY TAX EXEMPTIONS, DEDUCTION, DISCOUNT & "REVENUE FORGONE" FOR THE FINANCIAL YEAR 2018/2019

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3. LINKAGE TO THE IDP:

The monthly report links with Chapter 7 of the IDP Strategic Outcome 1 (A Finally Sustainable Municipality with Assets well-maintained) and especially with – • Output 1.2 (Affordable and well-managed budget) • Output 1.3 (Restriction of expenses) • Compliance with Legal Reporting Requirements

4. FINANCIAL IMPLICATION:

That the Mayoral Committee takes note of the property rates and discounts already awarded for the 2018-2019 financial year as summarized below. Attachments A-C included. Attachment: Description: Amount:

A Exceptions Sec 7 & 8 R 551 199.26

B Rebate – Agricultural Property R 0.00

TOTAL: R 551 199.26 Revenue Forgone

C1 Rebate: – Discount Pensioners R 300 000 R 935 873.05

TOTAL: R 935 873.05 Rebate

C Discount: E/Share R 80 000 R 2 583 061.53 TOTAL: R 2 583 061.53

5. AANBEVELING / RECOMMENDATION

Dat kennis geneem word van die belastingvrystellings, aftrekkings, afslag en “revenue forgone”, soos onderskeidelik vermeld in Aanhangsels A-C, wat ingevolge artikel 15(3) van die Wet op Eiendomsbelasting gedurende die 2018/2019 finansiële jaar toegestaan is. That cognisance be taken of the rebates granted insdofar as revenue forgonne is impacted for purposes of complying with the Municipal Property Rates Act (get) M Bolton ........................................................ DIREKTEUR: FINANSIELE DIENSTE

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BrandNSticky NoteIs die tabel reg? skrap

BrandNSticky Noteskrap laaste tabel

Vote Number: 50 80 72 08 6920 " C1 "Reconciliation: Assessment Ratesfor the period 1 July 2018 - 30 June 2019

Rates Rebate: R 15 000 on Household properties mun0582

Amount per Town

117260004060 Abbotsdale 97 912.10R 117260004065 Chatsworth 79 358.40R 117260004070 Darling 222 368.85R 117260004080 Grotto Bay 20 207.00R 117260004105 Ilinge Lethu 166 648.64R 117260004090 Jakkalsfontein 9 644.25R 117260004095 Kalbaskraal 41 148.80R 117260004100 Koringberg 27 156.98R 117260004105 Malmesbury 229 569.89R 117260004110 Moorreesburg 260 119.20R 117260004115 PPC 7 348.00R 117260004120 Riebeek Kasteel 100 943.15R 117260004125 Riebeek Wes 63 783.70R 117260004130 Riverlands 23 871.81R 117260004105 Wesbank 281 520.25R 117260004145 Yzerfontein 134 009.15R

1 765 610.17R

R 300 000 Rebate:Discount Pensioners mun582

Amount per Town

117260004060 Abbotsdale 46 886.87-R 117260004065 Chatsworth 13 449.18-R 117260004070 Darling 98 975.26-R 117260004095 Kalbaskraal 6 288.32-R 117260004100 Koringberg 20 107.93-R 117260004105 Malmesbury 156 112.01-R 117260004105 Wesbank 183 934.93-R 117260004105 Illinge Lethu -R 117260004110 Moorreesburg 154 360.84-R 117260004115 PPC 1 836.90-R 117260004120 Riebeek Kasteel 25 716.60-R 117260004125 Riebeek Wes 34 423.51-R 117260004130 Riverlands 5 250.47-R 117260004140 Yzerfontein 184 856.43-R 117260004090 Jakkalsfontein 1 836.90-R 117260004080 Grottobaai 1 836.90-R

935 873.05-R

SWARTLAND MUNICIPALITY

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Office of the Municipal Manager

Internal Audit Division 30 September 2019

11/1/3/1/7

ITEM 7.3 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE MEETING WHICH WILL BE HELD ON 14 OCTOBER 2019

1. BACKGROUND/ DELIBERATION

1.1 The Municipality is obliged to maintain an Audit Committee as an independent appraisal function according to clause 166 of the Municipal Finance Management Act (MFMA). The combined Performance and Risk Audit Committee consists of three members whose term of office is for a period of three years. In accordance with clause 14(2)(a) of Local Government: Municipal Planning and Performance Management Regulations of 24 August 2001 a Municipality’s Performance Audit Committee must be appointed on an annual basis.

Currently the following members serve on the committee:

Combined Performance and Risk Audit Committee Ms M Roos (Chairperson) Mr CB de Jager Mr RI Kingwill

1.2 According to Circular 65 of the MFMA dated 12 November 2012, rotation of members is encouraged as it enhances the independence of the Audit Committee. Therefore members should not be contracted continuously for a period exceeding six years. The members of the Audit Committee have been appointed for a term of 3-years as follows: Ms M Roos - 1 August 2017 to 31 August 2020 (second term) Mr CB de Jager - 1 November 2018 to 31 October 2021 Mr RI Kingwill - 1 September 2016 to 31 August 2019

Due to the expiring of Mr RI Kingwill’s contracted term on 31 August 2019, the recruitment process to appoint a new member has been performed. The list with the names and details of the applicants for the appointment of a new member in respect of the Combined Performance and Risk Audit Committee must be submitted to the Council to be dealt with at its next ensuing meeting.

SUBJECT: APPOINTMENT OF PERFORMANCE AND RISK AUDIT COMMITTEE MEMBERS

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BrandNSticky Note7.4

2. COMMENTS – INTERNAL AUDITOR 2.1 An advertisement for the position was placed in the local and provincial newspapers

respectively on 17 July 2019 and 20 July 2019. Eight applications were received of which a summary of their CV’s was compiled and has been attached as Annexure A.

2.2 The list with the names and details of the applicants has been prioritised in respect of qualifications, work experience and Audit Committee experience within a municipality environment. It is recommended that Mr GN Lawrence be appointed as he has gained extensive experience in Local, Metropolitan and Provincial Government having occupied executive, administrative and other positions at senior level. He do have specialised experience within a municipality environment and met the requirements to qualify as a member of the Combined Performance and Risk Audit Committee. He currently serves as member of the West Coast District Municipality and has served as member on Bergrivier’s Audit Committee and as chairperson at Theewaterkloof and Overstrand municipalities’ Audit Committees.

The second candidate, Mr WJ Zybrands and third candidate, Mr J Boshoff also met the set criteria, however they only served at one municipality’s Audit Committee whereas Mr GN Lawrence served on the Audit Committee of various municipalities.

2.3 The CV’s of the applicants are available at the office of the Manager, Internal Audit. Council is requested to consider the appointment of one of the applicants as a member of the Performance and Risk Audit Committee as from 1 November 2019 for a term of 3-years until 30 November 2022.

2.4 In accordance with clause 14(2)(a) of Local Government: Municipal Planning and Performance Management Regulations of 24 August 2001, a Municipality’s Performance Audit Committee must be appointed on an annual basis and therefore Council needs to also consider the re-appointment of Ms M Roos from 1 January 2020 to 31 August 2020 and Mr CB de Jager from 1 January 2020 to 31 December 2020 as members of the Performance Audit Committee.

2.5 The remuneration payable to the members of the Combined Performance and Risk Audit Committee for the preparation and attendance of meetings will be in accordance with the hourly rates as approved by the EMC on 19 June 2019.

3. RECOMMENDATION

a) That cognizance be taken with regards to the composition of the current committee in respect of skills, that Mr GN Lawrence be appointed to serve on the Performance and Risk Audit Committee for three (3) years with effect from 1 November 2019. The appointment should be done in accordance with the remuneration tariff approved by the Executive Mayoral Committee of 19 June 2019.

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b) That the appointments of Ms M Roos and Mr CB de Jager as members of the Performance Audit Committee be extended from 1 January 2020 to 31 August 2020 and 31 December 2020 respectively as prescribed in clause 14(2)(a) of Local Government: Municipal Planning and Performance Management Regulations of 24 August 2001.

c) That the appointment of Mr GN Lawrence to serve on the Performance Audit Committee as well, be approved for the period 1 November 2019 to 31 December 2020.

AANBEVELING

a) Dat, met inagneming van die samestelling van die bestaande komitee ten opsigte van vaardighede, mnr GN Lawrence met ingang van 1 November 2019 op die Prestasie- en Risiko Ouditkomitee vir drie (3) jaar aangestel word. Dat goedkeuring verleen word dat die aanstelling ooreenkomstig die vergoedingstarief soos bepaal deur die Uitvoerende Burgemeesterskomitee op 19 Junie 2019 gedoen word:

b) Dat die aanstelling van me M Roos en mnr CB de Jager as lede van die Prestasie- Ouditkomitee onderskeidelik verleng word vanaf 1 Januarie 2020 tot 31 Augustus 2020 en 31 Desember 2020 soos voorgeskryf in artikel 14(2)(a) van Plaaslike Regering: Munisipale Beplanning en Prestasiebestuursregulasies van 24 Augustus 2001;

c) Dat verdere goedkeuring verleen word dat mnr GN Lawrence ook op die Prestasie- Ouditkomitee aangestel word en daarop sal dien vir die periode 1 November 2019 tot 31 Desember 2020.

(get) J J Scholtz

___________________

Municipal Manager PLR/ Audit Committee Attachment: • List of applications for appointment as a member of the Performance and Risk Audit

Committee

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Nr Name Qualifications Experience Audit Committee Experience1 Mr GN Lawrence

Residential address in Bergvliet

B.A. Degree

Diploma in African Administration

Public Administration B.(Hons)

Masters Degree in Public Administration (MPA)

Extensive experience in Local, Metropolitan and Provincial Government having occupied Executive, Administrative and other positions at senior level.

Registered as Professional Town Clerk.

Served as a Councillor and Chairperson of the erstwhile South Peninsula Municipality’s Executive Committee.

Current member of the West Coast District Municipality

Served on Bergrivier, Theewaterkloof (Chairperson) and Overstrand (Chairperson) Municipalities Audit Committees

Served on several other committees

2 Mr WJ Zybrands

Residential address in Hermanus but willing to be remunerated for travel from Wellington

B.A. Degree

LL.B. Degree

Public Administration

Advanced Executive Programme (UNISA)

Currently part-time Municipal Consultant

Municipal Manager, Overstrand 2008 to 2011 - During my term of office received four unqualified audit reports and various national and provincial awards

Town Clerk/ CEO at Brakpan 1975 and Roodepoort 1979

Recent or current Consultancy work done - Project coordinator of Middle Management mentorship programme; External specialist for appointment of Municipal Managers and senior managers; Specialist advisor for governance support Stellenbosch Municipality; Specialist consulting work for Matzikama Municipality as part of a turn around strategy.

Other - Organisation studies for municipalities - Strategic Plans; Financial Rescue Plans; Development of employment Equity Plans; Performance Management Plans; Chairperson or Prosecutor at Disciplinary Hearings

Developed a comprehensive, year-long 10 module diploma course on Municipal Governance and presented it at University of Johannesburg

Contracted to train municipal managers and other senior officials throughout South Africa and also to present other courses e.g. on Management, Finance and Administrative Law.

Currently a member of the Theewaterskloof Audit and Performance Audit Committee

As Municipal Manager of Overstrand for almost 4 year intimately involved with the Audit and Performance Audit Committees

Served on occasions as external panel member on the Performance Audit Committee of Theewaterskloof Municipality and also assisted this Municipality with the establishment of its MSCOPA.

Prepared various documents for the Premier’s Co-ordinating Forum and the Western Cape Municipal Managers’ Forum.

3 Mr J Boshoff

Residential address in Stellenbosch

Chartered Accountant (SA)

University of Stellenbosch B Com 1973

University of South Africa B Compt (Hons) (1981)

Experience in Financial Management and Accounting, Administration and Management, including municipal management as well as Risk Management, Performance Management and Law

Proven Performance Management expertise - served as Chairman of the Audit Performance Committee at Mossel Bay

Boshoff Knoetze Chartered Accountants Somerset West 2017-2019

Kobus Boshoff+ Associates now Boshoff Visser, Chartered Accountants and Auditors (Mossel Bay) 1985-2003 Great Brak Sawmills (Pty) Ltd, Managing Director,1994-2016

Town Councilor of the Mossel Bay Municipality. 1988-1993

Bolton Footwear Great Brak River Group Accountant 1982-1985

Chairman of the Finance Committee Mossel Bay Municipality 1988-1993.

Chairman of the Audit Committee of the Mossel Bay Municipality 2007-2009.

Chairman of the Audit Committee of the Mossel Bay Municipality 2012-2016

APPLICATIONS RECEIVED TO SERVE ON THE SWARTLAND MUNICIPALITY PERFORMANCE AND RISK AUDIT COMMITTEE

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Nr Name Qualifications Experience Audit Committee Experience4 Mr IG Berman

Residential address in Brackenfell

(Equity)

B. Procurationis (UWC)

National Higher Diploma in Public Health (CPUT)

National Diploma in Public Health (CPUT)

Law Enforcement and Peace Officer

1982 - 2013: Environmental Health Practitioner(EHP),Senior EHP and Principal EHP with City of Cape Town (Manager)Also Section Head of Health Department's Law Enforcement Section during this time.

Responsibilities:- Environmental Health control as well as Scrutiny of all building plans in terms of National Building Regulations to enforce compliance with basic health requirementsInstitution of legal proceedings in terms of Criminal Procedure Act against offenders of health legislationOffice administration and financial management.Personnel management as well as monitoring and enforcing internal control.Attend monthly management and planning meetings.Annual strategic planning.

1981: Environmental Health Practitioner (EHP) with Grabouw Municipality where I performed duties of Building Inspector, Meat Inspector and Health Inspector.

Served as a Member of the Civilian Oversight Committee (CIVOC), City of Cape Town in terms of the SA Police Services Act and appointed by the Executive Mayor. The said Committee provides oversight in respect of the 3 uniformed branches namely Traffic Services, Metro Police, Law Enforcement and meets on a monthly basis. I served for 1 term from 2017 to 2018.

Management Board Member for Child & Youth Care Centres of the Provincial Government, Western Cape Province (Dept.of Social Development) and appointed in terms of the Children’s Act by the MEC for Social Development. This is also an oversight role to monitor compliance with legislation, quality assurance & norms and standards on a quarterly basis of youth in conflict with the law. I served for 2 terms from 2016 to 2018.

5 Mr ABJ Dippenaar

Residential address in George

(Outside the 100km radios)

* 1983 : Hons.B.Diac Social Work Unisa

* 1988 : Human Resource Management (MBL1-Unisa) Legal Environment (MBL1-Unisa) Organisational Behaviour (MBL1-Unisa)* 1989 - 1993 : Business Economics 1, 2, 3, Labour Law 1, Industrial Psychology 2, 3, Marketing Management, Personnel Psychology Economics, Consumer Behaviour

Several short courses

• IDP’s : Compile Integrated Development Plans for 14 municipalities in the Western Cape including research and public participations processes;• Evaluation of IDP’s: Evaluated 12 IDP’s for the Department of Local Government Western Cape to determine if they are on the required standard;• Development planning and project management : Responsible for the management of George and Stellenbosch Spatial Development Planning Process;• Performance Management : involved in developing of performance management systems including performance contracts for senior management of municipalities and municipal managers;• Strategic Planning : Local, provincial and national level. Strategic planning done for 5 Western Cape Provincial Departments including various municipalities;• Ward Committees : Establish ward committee system for George municipality and training of ward committee members for various municipalities;• Policy formulation : Formulate policy on housing, sport development, disaster management, poverty and economic development for different municipalities;• Training : training of number of people in project management, research techniques, facilitation, HIV and Aids and different other topics. Training of 15 Municipalities Councillors in Municipal Finance Management Act;• Public Participation : Facilitate more than 350 public participation meetings and open days; • Feasibility studies : Studies done regarding future of holiday resorts and caravan parks, economic projects and development planning. Feasibility study done in Hermanus on pre-paid water and electricity interface unit with combined debit card facilities on behalf Hermanus Municipality; • Research : Different research project executed including socio-economic impact of reduction in child maintenance grants; research on housing needs; Public transport record surveys in 5 municipalities in Overberg and George Municipality and George Municipality current on communication models:• Water : involvement with formulation of water services development plans, water catchments agencies and water users associations.

• Currently I serve as Chairperson on the Audit Committees of Prins Albert Municipality and Mosselbay Municipality. (Focus on Performance Management, IDP, SDBIP, MFMA and other relevant legislation).• I have also served on the Audit Committees of the Swartland Municipality for 10 years, the George Municipality (2012 – 2014) and the Eden District Municipality for 3 years.• Currently I am the chairperson of the Board of Directors of the South Cape TVET College in George. Appointment by the National Minister of Higher Education MinisterN Pandor.• Currently I serve as a Management Board Member for state owned and managed child and youth care centres in the Western Cape. Appointment by the MEC for Social Development in the Western Cape.• For 8 years I served as a member of the Board of Directors of the Hugenote College in Wellington. I have also worked for a year at the Andrew Murray Kinderhuis in Wellington as consultant.

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Nr Name Qualifications Experience Audit Committee Experience6 Mr CW Louw

Residential address in Malmesbury

• Matric 1990 (with Matriculation exemption)

• Short Courses - Management Development Program - Advanced Credit Evaluation Business (ACE)- Management Essentials Leadership Program- Several internal courses at Standard Bank Internal Development program

Financial and Management experience in the Banking environment - Standard Bank None

7 Ms F Allie

Residential address in Milnerton

(Equity)

• Matric 1987

• Cape Technicon- Diploma in Higher Education (2nd year incomplete)

K9 Petfoods (Pty) LtdPosition: Managing DirectorDuration: March 2014 - Current

Company: Concrete Nuns (Pty) Ltd Position: Business & Strategic Development DirectorDuration: March 2014 – Feb 2015

Company: Promeal (Pty) LtdPosition held: Managing DirectorDuration: Jan 2008 – Nov 2013

Served on the Swartland Municipality's Financial, Risk and Performance Audit Committee from 2008 to 2015

8 G Kriel

Residential address in Riebeek West

Advanced Management Diploma 1993- Unisa/Toyota

Training done in Marketing, Selling, Human Resources and Management

Strategic Business Planning, Business Development,

Relationship Marketing, Networking, Promotions,

Performance Management,

Financial Controls,

Cost Reduction/Control,

Human Resources,

Quality Assurance,

Customer Satisfaction,

# 14 Years in Banking, starting as a ledger Clerk, and finishing as a Marketing Manager.# 30 Years in Motor Industry with Major Groups Barlows, McCarthy, and Unitrans. Started in sales, and moved up the ladder to Sales Manager and Dealer Principal.

None

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Office of the Municipal Manager:

7 October 2019

8/1/B/2

ITEM 7.4 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE WHICH WILL BE HELD ON 14 OCTOBER 2019 1. BACKGROUND In terms of Regulation 6(3) of the Municipal Supply Chain Management Regulations a report regarding the implementation of the Swartland Municipality’s Supply Chain Management Policy must be submitted to the Executive Mayor. 2. DOCUMENTATION Attached hereto please find a copy of the report on the implementation of the Supply Chain

Management Policy for the period 1 July 2019 to 30 September 2019 and also the Formal Tenders (Annexure A), Informal Tenders (Annexure B), Deviation Report (Annexure C) and Deviations with reference to the Supply Chain Management Policy (Annexure D)..

3. RECOMMENDATION

(a) That cognisance is taken of the Quarterly Report in respect of the implementation of the Supply Chain Management Policy as envisaged by section 6(3) of the Regulations, as well as reports on the Formal Tenders (Annexure A), Informal Tenders (Annexure B), and the Deviation Report (Annexure C);

(b) That cognisance is taken of the services rendered for the period 1 July 2019 to 30

September 2019 with reference to the exceptions where it is impractical to test the market and therefore justified a deviation from the procurement processes in terms of paragraph 2(6) of the Supply Chain Management Policy (Annexure D);

(get) J J Scholtz MUNICIPAL MANAGER

SUBJECT: REPORT IN RESPECT OF THE IMPLEMENTATION OF THE SUPPLY CHAIN MANAGEMENT POLICY FOR THE PERIOD: 1 JULY 2019 TO 30 SEPTEMBER 2019

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BrandNSticky Note7.5

Supply Chain Management

Implementation Report

September 2019

To The Executive Mayor

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3

Executive Summary Introduction This report is a summary of the implementation of the Supply Chain Management Policy. It highlights the implementation of Supply Chain Management in the Swartland Municipality. Regulation 6(3) of the SCM Regulations requires the Accounting Officer to report quarterly on the implementation of the Supply Chain Management Policy to the Mayor, in order to strengthen oversight .

Implementation of Supply Chain Management Policy The Supply Chain Management Policy was adopted by Council on 1 January 2006 to fully comply with the SCM Regulations communicated under National Treasury general notice 868, Gazette no. 27636. The Supply Chain Management Policy has been reviewed and approved by the Council on 31 January 2019.

Committees The below mentioned committees are established and are functioning fully according to Council’s Supply Chain Management Policy and the Supply Chain Management Regulations. The committees are as listed below:

Bid Specification Committee (BSC)

Bid Evaluation Committee (BEC)

Bid Adjudication Committee (BAC)

Tenders Awarded During the quarter the BAC met 3 times, and 18 tenders were awarded.

Attached as Annexure A (Formal Tenders) and Annexure B (Informal Tenders) is a list of all tenders awarded during this quarter by the Bid Adjudication Committee and Manager: Supply Chain Management respectively.

Herewith a summary of tenders awarded for the 2019/2020 financial year as it pertain to the specific quarter.

Formal Tenders Awarded Informal Tenders Awarded

Number of

Tenders

Bid Committee Meetings

Tender Amount

Number of

Tenders Tender Amount

1 July 2019-30 September 2019 18 3 R 9 404 179.98 22 R 1 880 889.81

1 October 2019-31 December 2019 0 0 R - 0 R -

1 January 2020-31 March 2020 0 0 R - 0 R -

1 April 2020-30 June 2020 0 0 R - 0 R -

18 3 R 9 404 179.98 22 R 1 880 889.81

Deviations Approved In accordance with Paragraph 36 of the Supply Chain Management Policy, all deviations from the official procurement processes must be approved and recorded by the Accounting Officer, and reported to Council. The approval of deviations with a transaction value of up to R30,000 (VAT included), has been delegated to the Manager: Supply Chain Management. The total value of

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4

deviations approved by the Manager: Supply Chain Management for the period 1 July 2019 to 30 September 2019 amount to R 989 804.05. The list of approved deviations is attached as Annexure C. Herewith a summary of deviations

5

External Relations The SCM Unit works very closely with the Provincial Treasury on all the legislative

requirements. A representative from the unit attended the SCM Forum, which was hosted by the Provincial Treasury and held at Cape Winelands District Municipality, Worcester on 12 July 2019.

Reporting Reports of all awards made above R100 000 have been submitted to

- Provincial Treasury in terms of the supply chain management circular no 19 of 2008. All awards made above R30 000 have been registered on the National Treasury website.

Conclusion The Supply Chain Management Unit is continuously improving its processes and procedures in order to ensure that Council receives value for money in terms of demand and acquisitions management.

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6

ANNEXURE A

FORMAL TENDERS (>R200,000) AWARDED: 1 JULY 2019 - 30 SEPTEMBER 2019

DATE CONTRACT

NO CONTRACT NAME AMOUNT

COMPLETION/ DELIVERY PERIOD

CONTRACTOR CONTRIBUTION

LEVEL

2019-07-30 T54/18/19 Supply and deliver Chlorine Gas, annual tender R - 30 June 2020 Various Various

2019-07-30 T55/18/19 Supply and delivery Cationic Polyacrylamide R - 30 June 2020 Various Various

2019-07-30 T57/18/19 Wastewater Sampling and Analysis R - 30 June 2022 AL Abbott and Associated (Pty)

Ltd 0

2019-07-30 T51/18/19 Riebeek Kasteel New Community Hall, phase 2 R 1 007 153.85 4 Months New Era Joinery cc 1

2019-08-27 T35/18/19 Gene Louw Sports Ground, Pavilion R 525 127.74 8 Weeks Masete Nong Construction 1

2019-08-27 T61/18/19 Supply & Delivery of Water Meters R 226 780.00 4 Weeks Ithuba Industries 1

2019-08-27 T01/19/20 Appointment of a Tourism Facilitator R 230 000.00 30 June 2020 MJvV Consulting 4

2019-08-27 T45/18/19 Supply Asphalting Services, 1 Jul '19-30 Jun ' 20 R - 30 June 2020 Roadmac Surfacing Cape (Pty) Ltd 1

2019-08-27 T39/18/19 MRB Traffic Station and Stores, roof &

maintenance R 383 234.05 6 Months Ciko Projects 1

2019-08-27 T38/18/19 Building & Maintenance: Darling Bib, G Pharaoh

& Security R 797 122.99 6 Months Ciko Projects 1

2019-08-27 T58/18/19 Purchase of Trailers R 144 026.00 8 Weeks Invathi Staalwerke 2

2019-08-27 T50/18/19 Purchase of 1 ton extended CAB 4x2 Light

Delivery Vehicle R 357 995.00 3 to 4 Weeks

Fuzion Motors (Pty) Ltd t/a Perderberg Commercial

2

2019-08-27 T48/19/19 Purchase of 1x Tractor R 494 390.00 3 to 4 Weeks Simunye Fleet Management (Pty)

Ltd 1

2019-08-27 T46/18/19 Purchase of 1x Backhoe Loader R 1 625 760.90 20 Weeks Barloworld Equipment 1

2019-09-19 T06/19/20 Supply and delivery of LED Floodlights R 3 350 924.20 4-6 Weeks Siyphambili Electrical and

Industriel Supplies cc 1

2019-09-19 T05/19/20 Landscape Architectural Services for RSEP,

Darling R -

To be determined based on works

instruction(s) ACG Architects (Pty) Ltd 1

2019-09-19 T47/18/19 Purchase Walk Behind Double Drum Roller &

Trailer R 261 665.25 2-3 Weeks N Williams and Associates 1

2019-09-19 T07/19/20 Quantity Surveying Services - 30 June 2020 R - 30 June 2020 Turner and Townsend (Pty) Ltd 1

R 9 404 179.98

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7

ANNEXURE B

INFORMAL TENDERS (>R30,000

8

ANNEXURE C

DEVIATIONS APPROVED BY MANAGER: SUPPLY CHAIN MANAGEMENT FOR THE QUARTER 1 JULY 2019 TO 30 SEPTEMBER 2019

Supplier Name Deviation Type Purchase

Order Date Department Total

Saliet Fidei t/a Sure Swartland Travel

Impractical 2019-07-18 Protection Services R 13 448.47

IERM Impractical 2019-07-10 Civil Engineering Services R 3 630.00

Legalsuite Impractical 2019-07-18 Electrical Engineering Services R 26 603.00

Provincial Gazette Impractical 2019-07-08 Development Services R 5 000.00

Channel Mobile Impractical 2019-07-09 Electrical Engineering Services R 9 080.40


Impractical 2019-07-09 Electrical Engineering Services R 4 079.13

CHANNEL MOBILE Impractical 2019-07-17 Electrical Engineering Services R 6 440.00

HetZwartland Impractical 2019-07-10 Development Services R 15 625.91

Watertite Guttering (Pty) LTD Emergency Item 2019-07-24 Civil Engineering Services R 4 338.13

G W Trautmann Impractical 2019-07-24 Civil Engineering Services R 5 773.00

Johannes Hendrik Conradie t/a Conradie Besproeiing

Impractical 2019-07-24 Civil Engineering Services R 15 792.38

Michiel Christoffel Du Preez Dippenaar t/a Hydromatic

Emergency Item 2019-07-30 Civil Engineering Services R 5 871.67

Media24 (Swartland Gazette) Impractical 2019-07-11 Corporate Services R 2 760.00

HetZwartland Impractical 2019-07-11 Corporate Services R 2 367.56

Media24 (Swartland Gazette) Impractical 2019-07-08 Development Services R 5 175.00

G W Trautmann Emergency Item 2019-07-24 Civil Engineering Services R 2 760.00

WJ Cotter Electrical Emergency Item 2019-07-26 Civil Engineering Services R 23 425.20





The Provincial Gazette Impractical 2019-07-12 Development Services R 2 500.00

Media24 - Die Burger Impractical 2019-07-18 Corporate Services R 4 968.00

Het Zwartland Impractical 2019-07-08 Development Services R 6 155.66


WJ Cotter Electrical Emergency Item 2019-07-30 Civil Engineering Services R 14 661.56




Institute of Municipal Engineering of Southern

Africa t/a Imesa Impractical 2019-07-30 Civil Engineering Services R 13 800.00


Impractical 2019-07-26 Corporate Services R 3 272.61


WJ Cotter Emergency Item 2019-08-01 Civil Engineering Services R 2 381.45


WJ Cotter Emergency Item 2019-08-06 Civil Engineering Services R 3 521.69

Skaarland Ingenieurswerke Impractical 2019-08-13 Electrical Engineering Services R 10 981.25

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Lodewyk Fourie Steffens t/a LF Steffens

Sole Supplier 2019-08-14 Civil Engineering Services R 18 457.50

Asea Engineering and Supplies


Workshop Electronics Sole Supplier 2019-08-05 Protection Services R 8 997.50


Adonis Fencing Emergency Item 2019-08-06 Civil Engineering Services R 4 761.00

Platinum Pumps Impractical 2019-08-07 Civil Engineering Services R 18 578.25

WJ Cotter Electrical CC Emergency Item 2019-08-01 Civil Engineering Services R 27 057.78


Henrit Agri Emergency Item 2019-08-15 Civil Engineering Services R 2 085.54

Compaction And Industrial Equipment Sales And Service


Thembile Petrus Dapula t/a T P Dapula


MA Powercable Solutions Emergency Item 2019-08-13 Electrical Engineering Services R 5 500.00

Platinum Pumps Emergency Item 2019-08-16 Civil Engineering Services R 15 129.40


Maxal Projects (SA) Sole Supplier 2019-08-26 Civil Engineering Services R 15 891.85



Impractical 2019-08-13 Municipal Manager R 2 151.50


Nicki Ford t/a 321 Design Impractical 2019-08-07 Civil Engineering Services R 11 960.00




Moorreesburg Bandediens t/a Supa Quick Moorreesburg


Integrity Control Systems Sole Supplier 2019-08-22 Electrical Engineering Services R 4 716.99

Johan Angelo Dipaola t/a Heating and Cooling

Solutions Emergency Item 2019-08-28 Electrical Engineering Services R 5 888.00



Johan Bester Ingenieurswerke



Johan Bester Ingenieurswerke



Power Transformers Emergency Item 2019-08-29 Electrical Engineering Services R 16 215.00





Impractical 2019-08-30 Development Services R 11 944.00

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Moorreesburg Bandediens t/a Supa Quick Moorreesburg


West Coast Escape Magazine Sole Supplier 2019-08-26 Corporate Services R 10 000.00

Pamela Joy Kolbe Impractical 2019-08-16 Corporate Services R 20 000.00

Khwattu San Culture and Education Centre

Sole Supplier 2019-08-29 Corporate Services R 13 240.00

Mindmuzik Media(PTY)Ltd Impractical 2019-08-20 Protection Services R 8 906.90

Big Al Projects Emergency Item 2019-08-13 Civil Engineering Services R 5 524.00

Avalon Works t/a MSS Security


Communication Network t/a COMNET

Emergency Item 2019-09-18 Electrical Engineering Services R 3 881.25

Avalon Works Pty Ltd t/a MSS Security Services


WESSA (The Wildlife and Environment Society of

South Africa) Sole Supplier 2019-09-11 Corporate Services R 10 600.00

Nicki Ford t/a 321 Design Impractical 2019-09-11 Civil Engineering Services R 5 200.00

Avalon Works PTY LTD T/A MSS Security Services

Impractical 2019-09-12 Protection Services R 12 480.00

CSX Customer Services Impractical 2019-09-20 Corporate Services R 7 762.50

Bredell's Beleggings t/a Automodell CC


Avalon Works t/a MSS Security



Lumber & Lawn Impractical 2019-09-20 Civil Engineering Services R 6 093.45


Henrit AGRI Impractical 2019-09-17 Civil Engineering Services R 2 757.48

M A Power Cable Solutions Emergency Item 2019-09-11 Electrical Engineering Services R 6 200.00



Impractical 2019-09-06 Financial Services R 6 060.00



Ducharme Asset Management and

Accounting Impractical 2019-09-26 Financial Services R 8 222.50


Ontrack Vision Solutions Impractical 2019-09-25 Financial Services R 28 000.00



Impractical 2019-09-23 Municipal Manager R 6 070.00

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Hetzwartland Impractical 2019-09-26 Development Services R 3 314.59


Communication Network t/a COMNET


Viking Pony Africa Pumps t/a Tricom Africa


Platinum Pumps (Pty) Ltd Emergency Item 2019-09-03 Civil Engineering Services R 29 330.75

Maxal Pro

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