Ais Model c3

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GROUP 3

I. KEY TERMSElectronic business master data

Journalize information processing Post data maintenance Summarize standing data Business event data batch processing II. ENUMERATION

1. Two types of updaters can be made to master data

Information processing Data maintenance

2. Four basic sub-processes to be completed in a batch processing system

Business event occurs Record business event data Update master data Generate output

III. MULTIPLE CHOICE1. Is the data processing mode in which little or no delay occurs between any two dataprocessing steps

a. LORT c. OLTEb. OLRT d. None of the above 2. It is the aggregation of several business events over some period of time with thesubsequent processing of these data as a group by the information system.

a. Periodic mode c. Data maintenanceb. Information processing d. Batch processing 3. It includes data processing functions related to economic events such as accountingevents, internal operations such as manufacturing, and financialstatement preparation such as adjusting entries.



a. Standing data c. Transaction entryb. Data maintenance d. Information processing 4. It is the equivalent of preparing trial balance.

a. Journalizing c. Identifyingb. Posting d. Summarizing 5. Also known as transaction file

a. Business event data c. Occurrence of business eventb. Generate update d. Enterprise system

6. It represents the fastest growing segment of the e-business

a. Electronic data interchange c. Internet commerceb. Electronic mail d. None of the above 7. Is the predominant standard for international EDI transactions

a. ANSI c. TDCCb. EDIFACT d. CIDX 8. Formats and codes for a transmission type

a. Data dictionary c. Transaction setb. Service Bureau d. None of the above 9. Provide a relatively inexpensive alternative to paper documentation

a. EDM c. EDIFACTb. EDI d. CIDX 10. Is the electronic transmission of non-standardized messages between two individualswho are linked via a communications network

a. YM c. EDMb. E-mail d. None of the above

IV. ESSAY



How do organizations allow customers, vendors and other members of their valuesystem access to the company’s internet?

*By combining the benefits of internets and intranets.

Chapter 4

I. Key Terms

Master Data- repositories of relatively permanent data maintained over an extendedperiod of time.Information Processing- includes data processing functions related to economic events.Data Maintenance- includes activities related to the adding, deleting, or replacing thestanding data portions of master data.Standing data- include relatively permanent portions of master data.Batch Processing- it is the aggregation of several business events over some period of time with the subsequent processing of these data as a group by the information system.Periodic Mode- the processing mode in which the delay exists between the various dataprocessing steps.Immediate Mode- the data processing mode in which little or no delay occurs betweenany two data processing steps.

II. Enumeration

a. The 4 activities in a manual accounting process:Journalize

PostPost total from journal to ledgerSummarize (trial balance)

b. Online real-time processing steps:

Business event occursRecord business event dataUpdate master dataGenerate reports and support queries

c. Methods for Conducting E-business:

Electronic mailElectronic Document ManagementElectronic Data Interchange III. Multiple Choice:



1. It is the aggregation of several business events over some period of time with thesubsequent processing of these data as a group by the information system.

1. Batch processing2. Periodic mode

3. Information processing4. Data maintenance

Answer : A

2. It is the electronic transmission of not standardized messages between two individualswho are linked via a communications network.

a. Webb. Electronic mail (email)c. Data dictionaryd. Internet Commerce

Answer: B

3. It is the computer-to-computer exchange of business event data in structured orsemistructured formats via Internet communication that allows the initiation andconsummation of business events.

a. Webb. Electronic mail

c. Data dictionaryd. Internet Commerce

Answer: D4. These are repositories of relatively permanent data maintained over an extendedperiod of time

a. Webb. Electronic mailc. Standing Datad. Master data

Answer: D

5. These are companies that provide a link to the Internet by making their directlyconnected networks available for access by fee-paying customers.

a. Network providers



b. Electronic store frontsc. Master Datad. Immediate mode

Answer: A

6. ___________ are companies that provide a link to the Internet by making their directlyconnected networks available for access by fee-paying customers.

a. Assurance providersb. Network providersc. Both a and bd. Neither a or b

Answer: B

7. These are repositories of relatively permanent data maintained over an extendedperiod of time, which contain data related to entities- persons and organizations, placesand things.

a. Standing datab. Reference datac. Master datad. None of the above

Answer: C

8. What do you mean by EDM?

a. Enterprise Data Managementb. Electronic Data Managementc. Enterprise Document Managementd. Electronic Document Management

Answer: D

9. What is the proper flow of the four basic sub processes to be completed before anevent is converted into information reports?

a. Business event > update master data > generate outputs > record business eventdatab. Business event > update master data > record business event > generate outputc. Business event > record business event data > update standing data > generateoutput



d. Business event > record business event data > update master data > generate output

Answer: D

10. ________ is the computer-to-computer exchange of business event data in structured

or semi structured formats via Internet communication that allows the initiation andconsummation of business events.

a. Internet Commerceb. Electronic Data Interchangec. Electronic maild. Internet Connection

Answer: A IV. Essay

Batch processing systems typically require four basic subprocesses to becompleted before an event is converted into information reports. What are thesesystems and how are these completed?

* 1. Business events occurs. The information for the event is recorded on a sourcedocument at the point of occurrence for the event.

2. Record business event data. The source documents recorded is transferred to adata entry operator who takes the information from the source doc and enters the data ina computerized format.

3. Update master data. All the data entered into the system is brought to thecomputer to be processed and then updated to the master data.

4. Generate outputs. The updated master data will result in periodic applicablereports generated by the system.

GROUP 5

Enumeration

What are the four basic subprocesses of batch processing to be completedbefore an event is converted into information report?

Business event occurs,Record business event data,Update master data,Generate outputs

What are the activities in manual accounting process?Journalizing, Posting, and Summarizing



III.Multiple choice

1. Back office functions include:

a. customer interface

b. supplier interfacec. purchasingd. accounting

ANS: D 2. A byproduct of e-Business is

a. elimination of sales staff b. increase in accounting staff c. production of hard copy reportsd. increased errors

ANS: A 3. A real-time system that performs all or part of the processing activities at the dataentry terminal location is an:

a. OLTEb. OLRTc. ORLT

d. OLTP

ANS: D 4. A system that supports constantly up to date querying of data is

a. OLTEb. OLRTc. ORLTd. OLTP

ANS: B 5. Devices that use light reflection to read differences in patterns in order to identify alabeled item are called:

a. bar code readersb. optical character recognition



c. scannersd. printers

ANS: A

6. Digital image processing systems are capable of performing all of the following except:a. capture of datab. storage of datac. retrieval of datad. creation of data

ANS: D 7. __________ is (are) communication networks that link several different local usermachines with printers, databases, and other shared devices.

a. WANsb. client server technologyc. LANsd. The Internet

ANS: C

8. The fastest-growing segment of electronic commerce is:

a. electronic mail

b. electronic document managementc. electronic data interchanged. Internet commerce

ANS: D

9. WebTrust is a(n):a. e-mail programb. Internet providerc. Internet assurance serviced. electronic document management program

ANS: C

10. All of the following are names for a public database service except:

a. online database service



b. electronic reference servicec. electronic retrieval serviced. referral service

ANS: D

IV.Essay

Discuss the alternative methods (E-mail, EDI, and Internet) of conductingelectronic

commerce.

ANS:E-mail is the electronic transmission of nonstandardized messages between twoindividuals who are linked via a communications network. Businesses can use e-mail totarget market potential buyers. This method of contacting customers is less expensiveand more efficient than U.S. mail. However, the unstructured nature of e-mail makes datacapturing more difficult. This can be overcome by including an electronic order form withthe e-mail transmission. The use of e-mail may require some transaction keying by dataentry personnel. In addition, the consumer may be hesitant to provide certain informationvia e-mail, since it is not a secured transmission vehicle.

GROUP 6

IS MODEL

Key Terms:

1 Electronic Business (E-Business)- application of electronic networks to exchange info. And link business processes among organizations and/or individuals.

2. Enterprise System- Used to store data to make it accessible.

3. Business Event Data- also known as transaction file, is a book of original entry used forrecording business events.

4. Data Maintenance- Includes adding, deleting, or replacing the standing data portions

of master data.

5. Standing Data- relatively permanent portion of master data.6. Batch Processing- Is the aggregation of several business events over some period of time with the subsequent processing of these data as a group by the informationsystem.



7. Periodic Mode- is the processing mode in which a delay exists between the variousdata processing steps.

8. Online Transaction Entry (OLTE)- is used to reduce redundancies in pure periodicmode processing.

9. Online real-time (OLRT) systems- gather business event data, update master data andprovide the result arising from business event.

10. Immediate Mode- is the data processing mode in which little or no delay occursbetween any two data processing steps.

11. Client/Server Technology- is the physical and logical division between user orientedapplication programs.

12. Local Area Network (LAN)- are communication networks that link several different

local user machines with shared devices.

13. Wide Area Network (WAN)- are communication networks that link disturbed users andlocal networks into an integrated communication network.

14. Extranet- Type of network which is extended to limited external access.

15. Internet- is a massive interconnection of computer networks worldwide that enablescommunication between dissimilar technology platforms.

16. Intranet- Which are essentially mini-internal equivalents to the internet that links anorganization internal documents and databases into a system.

17. Web Browsers- are software programs designed specifically to allow users to easilyview various documents and data sources available on the internet.

18. Electronic Document Management (EDM) – is the capturing, storage, managementand control of electronic document images for the purpose of supporting managementdecision making and facilitating business event data processing.

19. Internet Commerce- is the computer to computer exchange of business event data in

structured or semi-structured formats via Internet communication that allows theinitiation and consummation of business events.20. Network Providers- are companies that provide a link to the Internet by makibg theirdirectly connected networks available for access by fee-paying customers.

Enumeration:

1. What are the four (4) basic sub processes of Electronic Business (E-Business)



-Business event occurs- Record Business event data.-Update master data.-Generate Outputs.

2.) Four (4) basic process in manual Accounting.-1st process is Journalizing-2nd process is posting.-3rd process is Transferring to ledger.-4th process is summarizing. Multiple Choices:

1. Is also known as transaction file, is a book of original entry used for recording businessevents?

A .Business Event Data c.Electronic Document Management (EDM)b. Data Maintenance d.Product Lifecycle Management (PLM)

2) Are communication networks that link several different local user machines withshared devices?

a. Local Area Network (LAN) c. Server

b. Metropolitan Area Network (MAN) d. Wide AreaNetwork (WAN)

3. Is a massive interconnection of computer networks worldwide that enablescommunication between dissimilar technology platforms?

a. Intranet c.Extranetb. Internet d.Web

4. Is the computer to computer exchange of business event data in structured or semi-structured formats via Internet communication that allows the initiation andconsummation of business events? a. Electronic Business. C. Purchase Orderb. Internet Commerce d. IntranetCommerce



5 applications of electronic networks to exchange info. And link business processesamong organizations and/or individuals?

a. Online Business c Retailer’s

businessb. Electronic Business d. Customer self service 6 Is used to reduce redundancies in pure periodic mode processing?

a. Online real-time (OLRT) systems c. Internetb Online Transaction Entry (OLTE) d. Metropolitan AreaNetwork(MAN)

7. Builds and maintains organization’s customer related databases.

a. Customer Relationship Management c. Customer Self Serviceb. Customer d. CustomerManager

8. is the data processing mode in which little or no delay occurs between any two dataprocessing steps.

a. Safe Mode c. Databaseb. Immediate Mode d. Universal Serial

Bus (USB)

9. Relatively permanent portion of master data.

a. Data Maintenance c. Standing Data b. Enterprise System d. InformationSystem

10. Is the capturing, storage, management and control of electronic document images forthe purpose of supporting management decision making and facilitating business eventdata processing?

a. Electronic Document Management (EDM) c. Download Filesb. Electronic Commerce (E-commerce) d. ImmediateMode Essay:1. How is E-business application helpful in a particular business? (ANSWER VARIES)



GROUP 7

I. KEY TERMS:

Batch processing – aggregation of several business events over some period of time with the subsequent processing of these data as a group by the informationsystem

Periodic mode – processing mode on which a delay excess between the variousdata processing steps

Immediate mode – master files are updated immediately each time an event isrecorded

Batch mode – originally chosen as the automation techniques because it so closelyresembled the steps in the manual process

Online Transaction Entry (OLTE) System – use of data entry devices which allowsbusiness event data to be entered directly into the information system at the timeand place that the business event occurs

Periodic mode systems – most common method for completing business eventdata processing

Traditional periodic mode systems à provide information primarily through periodicreports that are hours, days, or weeks out of date can put an organization’sdecision makers at a disadvantage if its competitors are using up-to-dateinformation to make the same decision.

Online real-time (OLRT) systems à gather business event data at the time of occurrence, update the master data essentially instantaneously, and provide theresults arising from the business event within a very short amount time – that is,

in real time. Immediate mode à is the data processing mode in which little or no delay occurs

between any two data processing steps. E-businessà a business using Internet technology to create links between

customers, suppliers, employees, and business partners (used in e-commerce). –Microsoft® Encarta® 2009—

Electronic document management (EDM) à This is not included by many as partof e-business because the majority of such applications support events that arenot e-business related.

Electronic data interchange (EDI) à which currently represents the predominantform of e-business

Internet commerce à represents the fastest-growing segment of e-business Electronic Document Management - Is the capturing, storage, management and

control of electronic document images for the purpose of supporting managementdecision making and facilitating event data processing.

EDI Service Bureau -Is an organization that acts as an intermediary between alarge hub company and its suppliers.



Service Oriented Architectures -Refer to a well-defined, independent functions thatcan be distributed over a network via Web Services.

Web Services -It is a software application that supports direct interactions withsoftware objects over the Intranet or Internet.

Electronic Data Interchange- Is the computer-to-computer exchange of businessdata.

Internet Commerce- is the computer-to-computer exchange of business event datain structured or semistructured

formats via Internet communication. Network Providers- are companies that provide a link to the Internet by making

their directly connected networks available for access by fee-paying customers. Internet Security- is the major concern with participating in Internet commerce for

the most organization and individuals Internet assurance- is a service provided for a free to vendors to provide limited

assurance to users of the vendor’s Web site that the site is in fact reliable, andevent date security is reasonable.

Internet Auction Markets- provide an Internet base for companies to placeproducts up for bid or for buyers to put proposed purchase up for bid.

Internet Market Exchanges- bring together a variety of suppliers in a givenindustry with one or more buyers in the same industry to provide Internetcommerce through organized markets.

II. ENUMERATIONS: 1.) Four basic subprocesses to be completed that are required by the Batch processingsystems

Business event occurs Record business event data Update master data Generate outputs

2.) Advantages of simply mirroring the manual batch-processing systems in automatingthe accounting process

Relatively simple to develop Provide the most efficient use of employees and computer hardware



3.) Use to complete data entry in many contemporary systems

Bar code readers Scanners Radio-Frequency Identification (RFID) readers

4.) Eliminated by the use of Online Transaction Entry (OLTE) systems

One person entering business event data on a source document Second person performing the data entry to convert the business event data to a

computer-ready form

5.) Advantages of Online Transaction Entry (OLTE) systems

Merge the traditional subprocesses of business event occurrences Record business event data into a single operation

6.) Enumerate the 3 basic sub processes that OLRT systems typically require to becompleted before an event is converted into information that can be used by decisionmakers.

Business event occurs and record business event data, Update master data, and

Generate reports (and support querries)

7.) Enumerate some of the advantages that many OLRT systems provide, as mention inthis chapter.

It has the ability to check the current status of master data items at any point intime.

In the books and CDs store, it allows the sales to quickly check whether a certainbook or CD is in stock.

In many cases, rather than using prespecified reports, information systems userswill use a query language to dynamically create unique reports that provide the

one-time information they need to make key decisions. OLRT systems allows users to nearly eliminate the delay in accessing up-to-date

information.

8.) Enumerate 2 extremes in business event data processing.

Automated systems that model manual systems and 2) OLRT systems



9.) Enumerate 4 methods of e-business.

electronic mail (e-mail) electronic document management (EDM) electronic data interchange (EDI), and

Internet commerce

10.) Enumerate the limitations of using an e-mail, a non-standardized format of transmitting messages.

all technologies relied on a standardized format for the data (e.g. bar code or aprinted response such as amount paid on the sales receipt)

E-mail tends to be a very free-form mode of expression and, for the most part, afairly casual and informal mode of communication.

This makes data capturing more difficult and generally requires more stringentdata control procedures to be in place.

This increases the likelihood of error and requires more stringent data controlprocedures to be in place.

And organizations using e-mail as source documents also must have a mechanismin place to deal with unsolicited, nondocument mail (spam).

11.) Enumerate several characteristics that an e-mail has that make it tolerable for somee-business events.

From a sales standpoint, a targeted market can often be identified by locating anappropriate e-mail list.

Lists of e-mail addresses for individuals that are likely to be interested in a givenproduct can be useful. If the marketing medium is e-mail, then the purchase request also will be

transmitted in this manner.

12.) Enumerate the two (2) categories of Electronic Document Management:

Document storage and retrieval Business event data processing

13.) List the 5 benefits in using the EDM:

Reduced cost of handling and storing paper. Improved staff productivity.d Superior customer service. Enhanced managament of operational workflow. Faster processing.



14.) Three (3) requirements in accessing the EDI Applications:

Biometric Security System Smartcard

Physical key or password

15.) 2 primary categories of e-business exist over the web:

B2C (Business-to-consumers) B2B (Business-to-business)

16.) Principles that must be met by the Website;

Security Availability Processing Integrity Online Privacy Confidentiality

17.) 2 forms that seem must likely to have long-term success:

Auction Markets

Market Exchanges

III. MULTIPLE CHOICES

1.) Under the subprocess of recording business event data, what device is usually use inentering business event data?

a.) Online deviceb.) Offline device

c.) Virtual deviced.) Simulated device

Ans: b 2.) What mode is originally chosen as the automation technique due to its closeresemblance to the steps in the manual process?



a.) Periodic modeb.) Processing modec.) Immediate moded.) Batch mode

Ans: d

3.) At the point of occurrence for the business events, on what document should theinformation for the event be recorded?

a.) Source documentb.) Output documentc.) Event documentd.) Transaction document

Ans: a 4.) nformation technology improvements in recent years have provided ___________ means of improving the efficiency of these traditional automated equivalents to manualaccounting systems.

a.) High-costb.) Medium-costc.) Low-costd.) None of the choices

Ans: c 5.) With accounting information systems being transferred almost exclusively tocomputerized systems and given the rapid improvements in information technologies,periodic mode systems are becoming less common for most activities. The statement is

______.

a.) FALSEb.) TRUE

Ans: b 6.) What systems that provide information primarily through periodic reports that arehours, days, or weeks out of date can put an organization’s decision makers at adisadvantage if its competitors are using up-to-date information to make the samedecision?



1. OLRT systems2. OLTE systems3. Traditional periodic mode systems4. Immediate systems

Ans.: c

7.) What systems that will be used to gather business event data at the time of occurrence, update the master data essentially instantaneously, and provide the resultsarising from the business event within a very short amount of time – that is, in real time?

1. OLRT system2. OLTE systems3. Traditional periodic mode systems4. Immediate systems

Ans.: a

8.) In what mode do OLRT systems complete all stages of business event dataprocessing?

1. Easy mode2. hard mode3. medium mode4. Immediate mode

Ans.: d

9.) Which documents in the following that are almost never used because theysignificantly slow the process and remove some of the advantages of nonredundant dataentry?

a. Source documentsb. Insignificant documentsc. Entry documentsd. Significant documents

Ans.: a 10.) What is the primary disadvantage of real-time systems?

a. Timeb. Availabilityc. Cost



d. Difficulty

Ans.: c 11.) To efficiently operate an OLRT system, it is imperative that the point of the business

event be linked directly with the computer system – that is, online. Accordingly, whatmethods that must be used to operate an OLRT system?

1. E-mail methods

b. OLTE methodsc. Internet methodsd. Periodic methods

Ans.: b 12.) What systems that mimic manual systems in that a delay occurs between every stepof the processing?

1. Pure systems

b. Periodic systemsc. Mode systemsd. Pure periodic mode systems

Ans.: d

13.) _____ systems represent pure immediate mode systems in that little or no delayoccurs between any steps in the processing.

1. OLRT

b. OLTEc. Traditional periodic moded. Immediate

Ans.: a

14.) _____ represents a weak form for e-business because of the nonstandardized formatby which messages are transmitted.

a. EDMb. EDIc. Internet Commerce



d. E-mail

Ans.: d 15.) Which of the following is NOT and EDI communication standard?

A. FTPB. HTTPSC. EDIFACTD. X400

ANSWER: C 16.) The USE of EDI helps companies to?I. Increase the speed at which companies can send documents to trading partners.II. Improve the accuracy of the marketing intelligence.III. Improve the accuracy of the information exchanged.IV. Reduce both process and operational related costs

A. I, II, II are TRUE C. IV, III, I are TRUEB. II, IV, III are FALSE D. I, III, IV are TRUE

ANSWER: D

17.) It is an environment that uses tags to describe data for the purpose of easytransmission over networks.

A. HTML B. XMLC. ASP D. SOAP

ANSWER: B 18.) In EDI Terms, what does MAPPING refer to?

A. Programming the destination of where EDI messages are to be sent to.B. Process of converting an electronic document into an EDI message.C. Understanding how trading partners connect with each another.D. Techniques used to connect multiple private networks with each other.

ANSWER: B

19.) Advanced Shipping Notices (ASN) or Delivery Notes inform a buyer:



A. That their goods have been shipped, how the items have been packed and expectedarrival time.B. That their goods have been shipped and the expected arrival time.C. That their goods have been shipped, number of items sent, how they have beenpacked and expected arrival time.

D. None of the above

ANSWER: A 19.) ______ can implement a service-oriented architecture.

A. Representational State TransferB. JAVAC. SOAPD. Web Service

ANSWER: D 20.) Business to Businnes Outsourcing typically refers to?

A. Managing the B2B infrastructure of a companyB. Managing a company’s trading communityC. Managing the integration to back office systems such as ERPD. All of the above

ANSWER: D

21.) The following statements are costs and risks of Internet commerce, except

______________

1. Reengineering application systems to process data acquired through the Internet.2. Organizational change to a completely different way of doing business.3. The success of B2B Internet commerce relationships necessitates the identification

of business partners that are allowed to open access to sensitive internalinformation.

4. By not reentering data at the organization receiving the electronic transmission,processing costs are reduced and accuracy is improved.

Answer: D 22.) Given the following statements, which is TRUE about Internet commerce

1. It radically simplifies e-business2. A computer-to-computer exchange of business events only in structured formats



3. Allows the initiation and consummation of business events via Internetcommunication

4. It helps organization achieve global penetration1.2. III and IV only

3. I, II, and III only4. I, III, and IV only5. II, III, and IV only

Answer: C IV. ESSAY Compare and elaborate the advantages or benefits in using the computerizedaccounting system and manual system.

*By using the Computerized Accounting, accountants can process moreinformation accurately and efficiently. They can grab the opportunity to use presettemplates for their general ledgers and can store several years of financial informationwith relative ease.

HOWEVER, using the Manual System is generally simpler for business toimplement. There’s no need to shop for the best and most affordable accountingsoftware. This kind of system has relatively low cost, both in terms of HR and programneeds. In terms of security, the GL’s and reports are much easier to keep safe and securethan those digital files. Moreover, there’s no risk of data corruption from a software erroror leaked financial information through email hacking or lost hardware.

To end, business that uses the old fashioned manual accounting system can hireany skilled accountant or recent accounting graduate and expect a degree of

competence, whereas automated systems require workers with special and extraordinaryskills, which is indeed too rare to find

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