Chavez, Melesan KarenDe Luna, LinDetera, Patrick KevinMartinez, Jellene Joy

Dental Clinic Database SystemFunctional Requirements

SOFTWARE FUNCTIONS

Main ModuleOptions:

◦Open Patient Module◦Open Transaction Module◦Open Financial Report Module

Patient ModuleOptions:

◦Add Patient◦Update Patient◦View Individual Patient◦View Patient Log◦View All Patients◦Search Patient

Transaction ModuleOptions:

◦New Transaction◦Edit Transaction◦View Individual Transaction◦View Transaction Log

Financial Report ModuleOptions:

◦Add Financial Report◦View Financial Log

USER TYPE

DATA FILES AND DESCRIPTIONS

Patient FileContains:

◦Patient No.◦Patient Name◦Age◦Gender◦Address◦Contact Numbers◦Occupation◦Dental Status

Transaction FileContains:

◦Transaction No.◦Patient Name◦Patient Contact Numbers◦Patient Gender◦Date of Transaction◦Procedures Done◦Price◦Dentist

REPORT TYPES AND DESCRIPTIONS

Profit ReportGenerated dailyContains:

◦Date of Report◦Clinic Income◦Total Procedures and Transactions

Made

Procedures ReportContains:

◦Number of Procedures◦Date Done◦Patient

USE CASE DIAGRAM

Use Case Diagram

USE CASE DESCRIPTIONS

Main Module◦Precondition:

1. The user has ran the software successfully.◦Flow:

1. The user will have to choose from the options presented to him. These options are the patient module, transaction module and view the financial report.

2. The main module window will close and the window for the selected module will open.

◦Alternative flow: Close 1. The user chooses to close the system. 2. The system will shut down.

Patient Module Use Case: Add Patient

◦ Precondition:◦ 1. The user selected the ‘add patient’ option from

the patient module.◦ Flow:

1. The user will be asked for the patient details. 2. The user fills in the patient’s details. 3. The user submits the form.

◦ Alternative Flow: 1. The user chooses to cancel the form. 2. The system goes back to the patient module

main window.

Patient Module Use Case: Add Patient

◦ Exceptional Flow 1. If the user fails to update one or more required

fields the user will be prompted to input these information.

2. If the user entered information that already exists in the database the system will prompt the user to edit the details.

◦ Post condition: 1. The patient’s information will be stored into the

database.

Patient Module Use Case: Update Patient

◦ Precondition: 1. The user selected the patient’s profile to edit

either using ‘view all patients’ function or viewing the patient’s individual profile.

2. The user selected the ‘update patient’ option from the patient module main window.

◦ Flow: 1. A window will open displaying the current

information of the patient. The fields containing the information are editable.

2. The user makes necessary changes to the patient’s profile.

3. The user saves the changes.

Patient Module Use Case: Update Patient

◦ Alternative Flow: Cancel 1. The user chooses to cancel the form. 2. The system goes back to the patient module

main window.◦ Exceptional Flow

1. If the user fails to update one or more required fields the user will be prompted to input these information.

2. If the user entered information that already exists in the database the system will prompt the user to edit the details.

◦ Post condition: 1. The changes made will be saved in the

database.

Patient ModuleUse Case: View All patients

◦ Precondition: 1. The user selected the ‘view all patients’ option from the

patient module main window.◦ Flow:

1. The system will display the list of patients of Dental Circle Clinic.

2. Extends (select action) ◦ Alternative Flow 1: View Individual Patient

1. The user selects a patient from the list of all patients. 2. The system goes to the ‘view individual patient’ function.

◦ Alternative Flow 2: Back 1. The user chooses the back option. 2. The system goes back to the patient module main

window.

Patient ModuleUse Case: View Individual Patient

◦ Precondition: 1. The user selected a patient from the ‘view all patients’

function, or used the ‘search patient’ function.◦ Flow:

1. Information about the selected patient is displayed. 2. The user will have options to choose from. These being to

edit the patient’s profile, view the patient log, or to go back. 3. Extends (select action)

◦ Alternative Flow 1: Update patient 1. The user will be taken to the ‘update patient’ function. 2. The user will be able to update the patient’s profile.

◦ Alternative Flow 2: Back 1. The user will go back to the patient module main screen.

Patient ModuleUse Case: View Individual Patient

◦Alternative Flow 3: View patient log 1. The system will go to the patient log

function. 2. The user will be able to view the

patient’s log.◦Postcondition:

1. The patient’s profile will be displayed.

Patient ModuleUse Case: View Patient Log

◦ Precondition: 1. The user is viewing an individual patient’s profile. 2. The user selected the ‘view patient log’ option. 

◦ Flow: 1. The user chooses the ‘view patient log’ option from the

patient’s profile window. 2. The user will be able to see the previous procedures

◦ Alternative flow: Back 1. The user chooses the back option. 2. The system will go back to the patient’s profile window.

◦ Postcondition: 1. The user will be able to view previous procedures done

on the patient, the date it was done, and the total amount of the procedure.

Patient Module Use Case: Search Patient

◦ Precondition: 1. The user selected the ‘search patient’ option

from the main patient module window.◦ Flow:

1. The user will be asked for the patient’s name to be searched.

2. The system will filter the list of patients in the database and display those that match the keyword entered.

◦ Alternative flow: Back 1. The user will select the back option. 2. The system will go back to the main patient

window.

Patient Module Use Case: Search Patient

◦ Exceptional flow: 1. The user failed to enter a name on the search

bar, the system will prompt the user to enter a valid keyword.

2. No match found by the system. The system will alert the user that there is no match found on the database.

◦ Postcondition: 1. The system will display the list of patients that

match with the keyword (patient’s name) entered by the user.

Transaction ModuleUse Case: New Transaction

◦ Precondition: 1. The user selected the ‘new transaction’ option from

the transaction module window.◦ Flow:

1. The system will ask the user to select the patient that is concerned with the transaction.

2. The user will have to enter needed information (procedure done on the patient) asked by the system.

3. The user selects the submit option. 4. The system will automatically add other details such

as the date and the price of the procedure done to the database.

5. The system will send this information to the financial report module.

Transaction ModuleUse Case: New Transaction

◦Alternative flow: Cancel 1. The user selects the cancel option. 2. The system will go back to the main

transaction module window.◦Exceptional flow:

1. If the user fails to enter the required field (the procedure done) being asked by the system, it will warn the user of this error and once again ask for an input.

Transaction ModuleUse Case: Edit Transaction

◦Precondition: 1. The user is viewing an individual transaction. 2. The user selected the ‘edit transaction’ option from

the individual transaction’s window.◦Flow:

1. The previous details of the transaction will be shown in a window. The details will become editable.

2. The user will make the necessary changes. 3. Once done, the user will select the save option.

◦Alternative flow 1: Cancel 1. The user selects the cancel option. 2. The system will return to the main transaction

window.

Transaction ModuleUse Case: Edit Transaction

◦Alternative flow 2: Delete 1. The user chooses the ‘delete’ option. 2. The system will delete the recorded

transaction from the database. 3. The system will update the financial

report module.◦Postcondition:

1. Changes made to the transaction will be recorded in the database.

Transaction ModuleUse Case: View Transaction Log

◦ Precondition: 1. The user selected the ‘view transaction log’ option

from the main transaction window.◦ Flow:

1. The user will be able to view the list of all transactions made in Dental Circle Clinic.

2. Extends (select action)◦ Alternative flow: Back

1. The user selects the back option. 2. The system will go back to the main transaction

window.◦ Postcondition:

1. The user is shown the list of all transactions made.

Transaction ModuleUse Case: View Individual Transaction

◦Precondition: 1. The user selected to view an individual transaction

from the list of transactions in the “view all transactions” function. 

◦Flow: 1. The user selects an individual patient from the list

shown. 2. The user will be able to view the transaction details. 3. Extends (select action)

◦Alternative flow 1: Edit transaction 1. The user will select the edit transaction option. 2. The user will go to the edit transaction function and

will be able to edit the details of the transaction.

Transaction ModuleUse Case: View Individual

Transaction◦Alternative flow 2: Back

1. The user will select the back option. 2. The system will go back to the list of

transactions.◦Precondition:

1. The user will be able to see the details of the selected transaction.

Financial Report ModuleUse Case: Add Financial Report

◦ Precondition: 1.The user has entered a new transaction.

◦ Flow: 1. The user has saved a new transaction from the transaction

module. 2. The system will automatically add the details of the income

in the financial report.◦ Alternative flow: Delete

1. The user deleted a certain transaction from the transaction module.

2. The system will update the changes made in the financial report and save it to the database.

◦ Postcondition: 1. The system will have an additional log to the finance

database.

Financial Report ModuleUse Case: View Financial Report

◦ Precondition: 1. The user has selected to view the financial report from

the main module window.◦ Flow:

1. The user will choose a certain time interval (daily, weekly, monthly, yearly).

2. The system will display the financial report of the clinic for the certain time interval chosen.

◦ Alternative flow: Back 1. The user chose the “back” option. 2. The system will return to the main module window.

◦ Postcondition: 1. The user will be shown the financial report of Dental

Circle clinic.