7/30/2019 Ar Reports 1
1/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
1
Introduction 2
OracleARReports
NavigationRunReports 3
AdjustmentsJournalReport 5
AppliedReceiptsRegister 6
BillingHistory 7
BillingandReceiptHistory 8
IncompleteInvoices
Report
9
PastDueInvoiceReport 10
SalesJournalbyCustomer 11
SalesJournalbyGLAccount 13
WebFOCUSReports
StatementofAccountFinancialSummary 15
StatementofAccount 17
7/30/2019 Ar Reports 1
2/20
7/30/2019 Ar Reports 1
3/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
3
Navigation1. Loginto EBusinessSuite2. SelectyourFINResponsibility
3. SelectRunReports.
4. WiththedefaultofSingleRequestselected,ClickonOK
7/30/2019 Ar Reports 1
4/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
4
5. UnderRunthisRequestintheNamefield,clicktheLOV(threedots)toseealistofreportsa. ThefirsteightreportslisteddealwithAccountsReceivableb. SelectareportbyhighlightingitandthenclickOK
6. Refertothefollowingpagesforenteringthereportparametersspecifictothereportselected.7. Afterenteringtheparameters,clickSubmit.
8. ClickRefreshDataeveryfewsecondsuntilthePhase=Completed9. ClickViewOutput10. UsingtheFilePrintmenutoprintthereport.
7/30/2019 Ar Reports 1
5/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
5
AdjustmentsJournalReportTheAdjustmentRegisterreportstheapprovedadjustmentsthatbeenappliedtoyourinvoicetransactions.
ThisreportproducesaWorddocument.
ReportParameters CompanySegment(a.k.a.Fund)
GLDate(required)
PostingStatus
GLAccountNumber
Toviewonlyyouradjustments: IncludeyourFundorGLAccountNumber(s)intheparameters.Thereportissortedbyaccountnumberandincludestheadjustmentnumber,customername,adjustmentdate,
transaction(invoice)
number,
and
adjustment
amounts.
Debitsincreasetheamountdueonaninvoice. Creditsreducetheamountdueonaninvoice.
7/30/2019 Ar Reports 1
6/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
6
AppliedReceiptsRegisterUsethisreporttoreviewallofthereceiptsthathavebeenappliedtoyourinvoicetransactions. Youcanreviewhowyour
customersreceiptswereappliedtoinvoicesorreversedfrominvoices.Thisreportincludescashreceiptsandanydiscount
information. Miscellaneousreceiptsarenotincluded.
ReportParameters CompanySegment(a.k.a.
Fund)
ApplicationGLDate
BatchName
CustomerName
CustomerNumber
ApplyDate
ReceiptNumber
TransactionNumber
TransactionType
Toviewonlyyourreceipts: IncludeyourFundnumber(s),TransactionNumber(s),orTransactionType(s)intheparameters. AddingadaterangefortheApplyDatewillalsoreducethenumberoftransactions.
Note: Whenrunningthisreportanadditionalprocesskicksoff. Asaresult,userswillneedtoselecttheinitial
reportrequestinordertoviewtheoutput. ClickingViewOutputforthefirstlinewillresultinnooutput.
ThisreportissortedbyFundandthenthedatepaymentswereapplied. Thereportincludesthecustomernumber,
customername,invoicetransactionnumber,receiptnumber,andreceiptamount.
7/30/2019 Ar Reports 1
7/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
7
BillingHistoryUsethisreporttoreviewasummaryofeachtransaction,alongwithreceiptandadjustmenttotals.
ReportParameters Customer
Name
CustomerNumber
InvoiceNumber
CollectorName
(Payment)Term
Name
TransactionDate
Toviewonlyyourbillinghistory: IncludeyourInvoiceNumber(s)intheparameters.Thisreportissortedbycustomerandincludestheinvoicenumber,transactiontype,invoicedate,duedate,original
transactionamount,thecurrentbalancedue,thesumofallpaymentsapplied,andtotaladjustmentamountsforeach
invoicetransaction. TheCreditedAmountcolumnshouldalwaysbezero.
7/30/2019 Ar Reports 1
8/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
8
BillingandReceiptHistoryUsethisreporttoreviewalistofalltransactionsalongwithdetailedpaymentandadjustmentinformation.
ReportParameters Customer
Name
CustomerNumber
InvoiceNumber
InvoiceAmount
BalanceDue
TransactionDate
AccountStatus
Toviewonlyyourbillingandreceipthistory: IncludeyourInvoiceNumber(s)intheparameters.Note:
To
get
alist
of
only
the
invoices
with
abalance
due,
enter
.01
for
the
low
Balance
Due
and
alarge
amount
forthehighvalue. YoucanalsoenterarangeofTransactionDatestolimitoutputtocurrentinformation.
Thisreportissortedbycustomerandincludetheinvoicenumber,transactiontype,duedate,originalamount,balance
due,alongwithdetailedpaymentandadjustmentinformation.
Note: Whenprintingthisreport,chooseLandscapetogetfinaltwocolumnstoshow.
7/30/2019 Ar Reports 1
9/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
9
IncompleteInvoicesReportUsethisreporttoreviewalistofyourincompleteinvoices. Departmentsshouldeithercompletetheinvoices(usinga
currentGLdate)ordeletethemfromthesystem.
ReportParameters OrderBy:(required)Selectfrom:
Customer
Invoice
InvoiceNumber
CustomerName
CustomerNumber
Toviewonlyyourincompleteinvoices: IncludeyourInvoiceNumber(s)intheparameters.Note: Thisreportshouldberunquarterlyandatyearendtomakesuretherearenounfinishedinvoicesthat
needtobecompletedordeleted.
Thereportissortedbyeithercustomerorinvoiceandincludestheinvoicenumber,transactiontype,invoicedate,GL
date,customernameandcustomernumber.
7/30/2019 Ar Reports 1
10/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
10
PastDueInvoiceReportUsethisreporttoviewinformationaboutyourcustomersinvoices.
ReportParameters Order
By:
(required)
Selectfrom:
o Agent(Salespers
on)
o BalanceDue
o Customer
Asof
Date:
defaults
to
currentdate
DaysLateentera
positivevalueifyouonly
wantpastdueinvoices
BalanceDue
Collector
CustomerName
CustomerNumber
TransactionType
Salesperson/Agent
Toviewonlyyourdata: IncludeyourTransactionType(s)intheparameters. AddingadaterangefortheAsofDatewillalsoreducethenumberoftransactions.
Note: InvoiceswithapositivenumberofdayspastdueAREpastdue. TheOfficeofBusinessOperationswillbe
responsibleforfollowingupwithcustomerstomakesureallinvoicesarepaid.
Thisreportcanbesortedbyagent(salesperson),balancedueorcustomerandincludesinvoicenumber,transactiontype,
PO,invoicedate,duedate,originalinvoiceamount,tax,balancedue,anddayspastdue. Remember: onlyinvoiceswitha
positivenumberofpastduedaysareactuallypastdue.
7/30/2019 Ar Reports 1
11/20
7/30/2019 Ar Reports 1
12/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
12
7/30/2019 Ar Reports 1
13/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
13
SalesJournalbyGLAccountThisreportliststheinvoicetransactions,byaccount,whichyouhavecreatedandtheaccountnumbersusedforeach.
ReportParameters OrderBy:(required)
Selectfrom:
o Customero InvoiceNumber
GLAccountNumber GLDate
GLAccountType: Selectfrom:
o Freighto Receivableo Revenueo Tax
CustomerName CustomerNumber TransactionDate TransactionType TransactionNumber
Toviewonlyyourdata: IncludeyourGLAccountNumber(s),TransactionNumber(s),orTransactionType(s)intheparameters. AddingadaterangefortheGLDatewillalsoreducethenumberoftransactions.
7/30/2019 Ar Reports 1
14/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
14
ThereportprintsoutbyGLAccountType,thenFundandincludestheInvoicenumber,transactiontype,customername,
GLdate,andamount.
7/30/2019 Ar Reports 1
15/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
15
WebFOCUSReportsStatementofAccountFinancialSummaryReport
WiththeimplementationofOracleAccountsReceivable,departmentswillbeabletorecognizerevenueassoonasthe
invoicetransaction
has
been
created
and
posted.
No
longer
will
departments
need
to
wait
until
an
invoice
is
paid
to
see
theirfundbalancesincrease.
TheStatementofAccountFinancialSummaryisthebestreportforuserstoseetheirfundbalance.1. Torunthisreport,gotoaccess.uni.edu/reports.2. LocatedunderMEMFISWebFOCUSReports,selectStatementofAccountFinancialSummary.3. EnteryourCatIDUsernameandPasswordifprompted.
4. EnterONLYyourfundnumberintheLowandHighcolumns. Leaveallotherfieldsastheyare.5. Selecttheperiodforwhichyouwishtorunthereportfor(orleavethecurrentmonthforthemostcurrent
report)
6. ClickRunReport
7/30/2019 Ar Reports 1
16/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
16
Onecanlocatetheirbeginningfundbalance,accountsreceivablebalance,revenuetotalsandcurrentfundbalanceasof
thelastdayoftheperiodyouselected.
Usingtheexampleabove,
1. TheBeginningFundBalanceis($112,045.14)Note: Theseamountsarethereverseofhowtheyshouldbeinterpreted. i.e. Ifthenumberdisplaysasapositivenumberyouactuallybegantheyearinthered. Ifit
appearsasanegativenumber,youactuallybegantheyearintheblack.
2. TheNetChangeinAccountsReceivableisNote: ThisincludesthereversaloftheBeginningARbalanceof$1,644.14. TogetyourcurrentARbalanceadd$1644.14128.36=$1,515.78
3. TotalRevenuereceivedis$1,103,269.98Note: Revenuewillalwaysshowupasanegativenumber.4. TotalExpensesare$679,686.635. TotalEncumbrancesare$212,027.866. CurrentFundBalanceis$99,510.35Note: Here,negativesarenegative,andpositivesarepositive.
OnecanalsoseehowtheCurrentFundBalanceiscalculated:
BeginningFundBalance:
PlusRevenues
1,103,269.98
LessExpenditures
LessEncumbrances
Ending/CurrentFundBalance: $99,510.35
7/30/2019 Ar Reports 1
17/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
17
WebFocusReportsStatementofAccountReport
DepartmentscanreviewmoredetailedinformationabouttheirrevenueandexpenseentriesbyrunningtheStatementofAccount
report.
1. Torunthisreport,gotoaccess.uni.edu/reports.2. LocatedunderMEMFISWebFOCUSReports,selectStatementofAccount.3. EnteryourCatIDUsernameandPasswordifprompted.
4. EnterONLYyourfundnumberintheLowandHighcolumns. Leaveallotherfieldsastheyare.5. Selecttheperiodforwhichyouwishtorunthereportfor(orleavethecurrentmonthforthemostcurrent
report)
6. ClickRunReport.
ToviewAccountsReceivableentrydetails,clickonShowDetailfortheaccountwheretheorganizationvalueis00000.
ToviewRevenueentrydetails,clickonShowDetailfortheaccountwheretheorganizationvalueisequaltoyours.
7/30/2019 Ar Reports 1
18/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
18
AccountsReceivableEntries
ThisscreenshowshowAccountsReceivablebalanceisadjusted. Asinvoicesarecreated,theOtherAccountsReceivable
balanceincreases. Thenastheinvoicesarepaid,theAccountsReceivablebalancedecreasesandtheInterfundCash
Transactiontotalsincrease.
7/30/2019 Ar Reports 1
19/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
19
ToviewthedetailofAccountsReceivableEntries,clickoneithertheCurrentPeriodActualortheYeartoDateActual.
Weseethatforeachinvoicecreatedthreesetsofentriesappear. ThefirsttwosetsaretheMultiFundAccounts
Receivableentries. Foreachlineintheinvoiceanentryiscreatedandthenreversed. Finallyathirdentryisrecorded
whichsummarizetheinvoiceandpoststhebalanceoftheinvoicetoberecordedagainsttheaccount(ex:Receivable
accountforinvoice16000101).
Aseachinvoiceispaid,threesetsofentriesappearagain. ThefirsttwosetsaretheMultiFundAccountsReceivable
entries. Finallyathirdentryisrecordedwhichreflectstheactualpaymentamountandincludesthepaymentmethodand
invoicenumber(ex: ReceiptCK#100872318Eappliedtoinvoice16000001).
7/30/2019 Ar Reports 1
20/20
OracleAccountsReceivableReports
Forquestions,pleasecontactBrianLooby,Bursar,at33537
Updated04/02/10ksp
20
RevenueEntries
ThisscreenshowshowRevenueisadjusted. Asinvoicesareposted,theRevenuebalancesincrease.
ToviewthedetailofRevenueEntries,clickoneithertheCurrentPeriodActualortheYeartoDateActual.
Here,we
see
the
revenue
is
posted
to
the
account
at
adetailed
level
(one
line
for
each
invoice
line).
Top Related