Ar Reports 1

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OracleAccountsReceivableReports

Forquestions,pleasecontactBrianLooby,Bursar,at33537

Updated04/02/10ksp

1

Introduction 2

OracleARReports

NavigationRunReports 3

AdjustmentsJournalReport 5

AppliedReceiptsRegister 6

BillingHistory 7

BillingandReceiptHistory 8

IncompleteInvoices

Report

9

PastDueInvoiceReport 10

SalesJournalbyCustomer 11

SalesJournalbyGLAccount 13

WebFOCUSReports

StatementofAccountFinancialSummary 15

StatementofAccount 17


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Navigation1. Loginto EBusinessSuite2. SelectyourFINResponsibility

3. SelectRunReports.

4. WiththedefaultofSingleRequestselected,ClickonOK


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5. UnderRunthisRequestintheNamefield,clicktheLOV(threedots)toseealistofreportsa. ThefirsteightreportslisteddealwithAccountsReceivableb. SelectareportbyhighlightingitandthenclickOK

6. Refertothefollowingpagesforenteringthereportparametersspecifictothereportselected.7. Afterenteringtheparameters,clickSubmit.

8. ClickRefreshDataeveryfewsecondsuntilthePhase=Completed9. ClickViewOutput10. UsingtheFilePrintmenutoprintthereport.


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AdjustmentsJournalReportTheAdjustmentRegisterreportstheapprovedadjustmentsthatbeenappliedtoyourinvoicetransactions.

ThisreportproducesaWorddocument.

ReportParameters CompanySegment(a.k.a.Fund)

GLDate(required)

PostingStatus

GLAccountNumber

Toviewonlyyouradjustments: IncludeyourFundorGLAccountNumber(s)intheparameters.Thereportissortedbyaccountnumberandincludestheadjustmentnumber,customername,adjustmentdate,

transaction(invoice)

number,

and

adjustment

amounts.

Debitsincreasetheamountdueonaninvoice. Creditsreducetheamountdueonaninvoice.


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AppliedReceiptsRegisterUsethisreporttoreviewallofthereceiptsthathavebeenappliedtoyourinvoicetransactions. Youcanreviewhowyour

customersreceiptswereappliedtoinvoicesorreversedfrominvoices.Thisreportincludescashreceiptsandanydiscount

information. Miscellaneousreceiptsarenotincluded.

ReportParameters CompanySegment(a.k.a.

Fund)

ApplicationGLDate

BatchName

CustomerName

CustomerNumber

ApplyDate

ReceiptNumber

TransactionNumber

TransactionType

Toviewonlyyourreceipts: IncludeyourFundnumber(s),TransactionNumber(s),orTransactionType(s)intheparameters. AddingadaterangefortheApplyDatewillalsoreducethenumberoftransactions.

Note: Whenrunningthisreportanadditionalprocesskicksoff. Asaresult,userswillneedtoselecttheinitial

reportrequestinordertoviewtheoutput. ClickingViewOutputforthefirstlinewillresultinnooutput.

ThisreportissortedbyFundandthenthedatepaymentswereapplied. Thereportincludesthecustomernumber,

customername,invoicetransactionnumber,receiptnumber,andreceiptamount.


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BillingHistoryUsethisreporttoreviewasummaryofeachtransaction,alongwithreceiptandadjustmenttotals.

ReportParameters Customer

Name

CustomerNumber

InvoiceNumber

CollectorName

(Payment)Term

Name

TransactionDate

Toviewonlyyourbillinghistory: IncludeyourInvoiceNumber(s)intheparameters.Thisreportissortedbycustomerandincludestheinvoicenumber,transactiontype,invoicedate,duedate,original

transactionamount,thecurrentbalancedue,thesumofallpaymentsapplied,andtotaladjustmentamountsforeach

invoicetransaction. TheCreditedAmountcolumnshouldalwaysbezero.


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BillingandReceiptHistoryUsethisreporttoreviewalistofalltransactionsalongwithdetailedpaymentandadjustmentinformation.

ReportParameters Customer

Name

CustomerNumber

InvoiceNumber

InvoiceAmount

BalanceDue

TransactionDate

AccountStatus

Toviewonlyyourbillingandreceipthistory: IncludeyourInvoiceNumber(s)intheparameters.Note:

To

get

alist

of

only

the

invoices

with

abalance

due,

enter

.01

for

the

low

Balance

Due

and

alarge

amount

forthehighvalue. YoucanalsoenterarangeofTransactionDatestolimitoutputtocurrentinformation.

Thisreportissortedbycustomerandincludetheinvoicenumber,transactiontype,duedate,originalamount,balance

due,alongwithdetailedpaymentandadjustmentinformation.

Note: Whenprintingthisreport,chooseLandscapetogetfinaltwocolumnstoshow.


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IncompleteInvoicesReportUsethisreporttoreviewalistofyourincompleteinvoices. Departmentsshouldeithercompletetheinvoices(usinga

currentGLdate)ordeletethemfromthesystem.

ReportParameters OrderBy:(required)Selectfrom:

Customer

Invoice

InvoiceNumber

CustomerName

CustomerNumber

Toviewonlyyourincompleteinvoices: IncludeyourInvoiceNumber(s)intheparameters.Note: Thisreportshouldberunquarterlyandatyearendtomakesuretherearenounfinishedinvoicesthat

needtobecompletedordeleted.

Thereportissortedbyeithercustomerorinvoiceandincludestheinvoicenumber,transactiontype,invoicedate,GL

date,customernameandcustomernumber.


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PastDueInvoiceReportUsethisreporttoviewinformationaboutyourcustomersinvoices.

ReportParameters Order

By:

(required)

Selectfrom:

o Agent(Salespers

on)

o BalanceDue

o Customer

Asof

Date:

defaults

to

currentdate

DaysLateentera

positivevalueifyouonly

wantpastdueinvoices

BalanceDue

Collector

CustomerName

CustomerNumber

TransactionType

Salesperson/Agent

Toviewonlyyourdata: IncludeyourTransactionType(s)intheparameters. AddingadaterangefortheAsofDatewillalsoreducethenumberoftransactions.

Note: InvoiceswithapositivenumberofdayspastdueAREpastdue. TheOfficeofBusinessOperationswillbe

responsibleforfollowingupwithcustomerstomakesureallinvoicesarepaid.

Thisreportcanbesortedbyagent(salesperson),balancedueorcustomerandincludesinvoicenumber,transactiontype,

PO,invoicedate,duedate,originalinvoiceamount,tax,balancedue,anddayspastdue. Remember: onlyinvoiceswitha

positivenumberofpastduedaysareactuallypastdue.


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SalesJournalbyGLAccountThisreportliststheinvoicetransactions,byaccount,whichyouhavecreatedandtheaccountnumbersusedforeach.

ReportParameters OrderBy:(required)

Selectfrom:

o Customero InvoiceNumber

GLAccountNumber GLDate

GLAccountType: Selectfrom:

o Freighto Receivableo Revenueo Tax

CustomerName CustomerNumber TransactionDate TransactionType TransactionNumber

Toviewonlyyourdata: IncludeyourGLAccountNumber(s),TransactionNumber(s),orTransactionType(s)intheparameters. AddingadaterangefortheGLDatewillalsoreducethenumberoftransactions.


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ThereportprintsoutbyGLAccountType,thenFundandincludestheInvoicenumber,transactiontype,customername,

GLdate,andamount.


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WebFOCUSReportsStatementofAccountFinancialSummaryReport

WiththeimplementationofOracleAccountsReceivable,departmentswillbeabletorecognizerevenueassoonasthe

invoicetransaction

has

been

created

and

posted.

No

longer

will

departments

need

to

wait

until

an

invoice

is

paid

to

see

theirfundbalancesincrease.

TheStatementofAccountFinancialSummaryisthebestreportforuserstoseetheirfundbalance.1. Torunthisreport,gotoaccess.uni.edu/reports.2. LocatedunderMEMFISWebFOCUSReports,selectStatementofAccountFinancialSummary.3. EnteryourCatIDUsernameandPasswordifprompted.

4. EnterONLYyourfundnumberintheLowandHighcolumns. Leaveallotherfieldsastheyare.5. Selecttheperiodforwhichyouwishtorunthereportfor(orleavethecurrentmonthforthemostcurrent

report)

6. ClickRunReport


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Onecanlocatetheirbeginningfundbalance,accountsreceivablebalance,revenuetotalsandcurrentfundbalanceasof

thelastdayoftheperiodyouselected.

Usingtheexampleabove,

1. TheBeginningFundBalanceis($112,045.14)Note: Theseamountsarethereverseofhowtheyshouldbeinterpreted. i.e. Ifthenumberdisplaysasapositivenumberyouactuallybegantheyearinthered. Ifit

appearsasanegativenumber,youactuallybegantheyearintheblack.

2. TheNetChangeinAccountsReceivableisNote: ThisincludesthereversaloftheBeginningARbalanceof$1,644.14. TogetyourcurrentARbalanceadd$1644.14128.36=$1,515.78

3. TotalRevenuereceivedis$1,103,269.98Note: Revenuewillalwaysshowupasanegativenumber.4. TotalExpensesare$679,686.635. TotalEncumbrancesare$212,027.866. CurrentFundBalanceis$99,510.35Note: Here,negativesarenegative,andpositivesarepositive.

OnecanalsoseehowtheCurrentFundBalanceiscalculated:

BeginningFundBalance:

PlusRevenues

1,103,269.98

LessExpenditures

LessEncumbrances

Ending/CurrentFundBalance: $99,510.35


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WebFocusReportsStatementofAccountReport

DepartmentscanreviewmoredetailedinformationabouttheirrevenueandexpenseentriesbyrunningtheStatementofAccount

report.

1. Torunthisreport,gotoaccess.uni.edu/reports.2. LocatedunderMEMFISWebFOCUSReports,selectStatementofAccount.3. EnteryourCatIDUsernameandPasswordifprompted.

4. EnterONLYyourfundnumberintheLowandHighcolumns. Leaveallotherfieldsastheyare.5. Selecttheperiodforwhichyouwishtorunthereportfor(orleavethecurrentmonthforthemostcurrent

report)

6. ClickRunReport.

ToviewAccountsReceivableentrydetails,clickonShowDetailfortheaccountwheretheorganizationvalueis00000.

ToviewRevenueentrydetails,clickonShowDetailfortheaccountwheretheorganizationvalueisequaltoyours.


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AccountsReceivableEntries

ThisscreenshowshowAccountsReceivablebalanceisadjusted. Asinvoicesarecreated,theOtherAccountsReceivable

balanceincreases. Thenastheinvoicesarepaid,theAccountsReceivablebalancedecreasesandtheInterfundCash

Transactiontotalsincrease.


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ToviewthedetailofAccountsReceivableEntries,clickoneithertheCurrentPeriodActualortheYeartoDateActual.

Weseethatforeachinvoicecreatedthreesetsofentriesappear. ThefirsttwosetsaretheMultiFundAccounts

Receivableentries. Foreachlineintheinvoiceanentryiscreatedandthenreversed. Finallyathirdentryisrecorded

whichsummarizetheinvoiceandpoststhebalanceoftheinvoicetoberecordedagainsttheaccount(ex:Receivable

accountforinvoice16000101).

Aseachinvoiceispaid,threesetsofentriesappearagain. ThefirsttwosetsaretheMultiFundAccountsReceivable

entries. Finallyathirdentryisrecordedwhichreflectstheactualpaymentamountandincludesthepaymentmethodand

invoicenumber(ex: ReceiptCK#100872318Eappliedtoinvoice16000001).


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RevenueEntries

ThisscreenshowshowRevenueisadjusted. Asinvoicesareposted,theRevenuebalancesincrease.

ToviewthedetailofRevenueEntries,clickoneithertheCurrentPeriodActualortheYeartoDateActual.

Here,we

see

the

revenue

is

posted

to

the

account

at

adetailed

level

(one

line

for

each

invoice

line).

Ar Reports 1

Documents

Transcript of Ar Reports 1