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St. Scholastica H.S.C. Academy

Parent/Student Handbook

Table of Contents:

Mission…………………………………………………………….. 2

School Goals…………………………………………………….… 2

Staff……………………………………………………………….. 3

Parent Roles and Responsibilities ……………………………….. 4

Friends of St. Scholastica (FOSS)…………………….…………. 6

Student Discipline Policy ………………………………………… 7

Academic Expectations and Policies ……………………………. 11

School Operations ………………………………………………… 14

Emergency Health and Safety Procedures ……………………… 19

Spiritual Growth…………………………………………………... 21

Tuition……………………………………………………………… 21

Uniform Policy…………………………………………………….. 22

Parent/Student Signature Page ………………………………….. 24

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MISSION STATEMENT

St. Scholastica HSC Academy was founded for the purpose of helping parents pass on to

their children the truth, goodness, and beauty of the Catholic faith in full communion with

the Magisterium. Our academic program is religious based, and emphasis is placed on the

basics. We hope to awaken a love of learning in the mind of each child. The students, with

parents and teachers to guide them, practice self-discipline in every aspect of their lives.

Students are encouraged to practice Catholic charity, to treat people with dignity, not to

condemn but to love and to pass on to others this saving faith. All for the glory of God.

SCHOOL GOALS

St. Scholastica HSC Academy will strive to:

• Teach the Gospel of Jesus Christ as handed down by the Magisterium of the Roman

Catholic Church.

• Provide an education of excellence that assists children in their growth toward full

personal potential.

• Develop and offer an education in which intellectual, physical, and social components

are integrated with religious and moral instruction, and where the Catholic Faith

imbues all that we say and do.

• Teach students to think critically and express themselves with clarity and competence.

• Promote character by insisting on responsible study and submission to intellectual and

moral discipline.

• Inspire students to realize their duties as American citizens and promote general

welfare through a deeper understanding of the effect of personal actions upon the

lives of others.

• Promote the development of leadership through the application of Christian principles

in activities and personal conduct.

• Foster refinement in manners, speech, and dress in accordance with Christian ideals.

• Promote the dignity of all human life, especially that of the unborn and elderly who are

in desperate need of protection amidst today’s culture of death.

• Develop the spirit of Christian charity as commanded by Jesus Christ.

• Foster each student’s personal relationship with Jesus Christ through personal prayer,

public worship, and the study and imitation of the lives of the saints.

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CONTACTING STAFF

Voice Mail: Out of respect for students, teachers, and academics, phone messages should

be left with our office staff during the school day; teachers will return calls when their

schedule allows. Messages may be left on the office phone at 763-200-9293 or with the

principal at 612-275-7782.

Email: Email is the preferred way to communicate with staff during the school day.

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PARENT ROLES AND RESPONSIBILITIES

St. Scholastica HSC Academy exists to assist parents in their role as the primary educators

of their children. We therefore expect a high level of parental involvement in our students’

education and formation. Parents/guardians will be informed of the programs, regulations,

and policies of our school via this Parent Handbook, parent meetings and the Friday folders.

Parents are expected to:

• Know and adhere to all policies contained in this Handbook; upon registering at St.

Scholastica HSC Academy, parents accept responsibility for Handbook policies.

• Reflect in their everyday lives the Christian atmosphere that permeates St. Scholastica

HSC Academy.

• Encourage good study and homework habits and promote academic growth

• To be faithful to our mission as a school of academic excellence, students must

continually grow and occasionally push the limits of what they find comfortable.

One obstacle to students achieving their utmost is well-intentioned parents, verbally

or non-verbally, informing students that their homework is too much or too difficult.

Teachers and parents must be united in the academic expectations of the child.

When a parent feels the homework level is not appropriate, it is usually best to

communicate that to the school and not to your child. If a parent tells his child that

the work is too much, the child may no longer feel he needs to reach the goal. In

most cases, stepping back and letting your child overcome the difficultly is the best

solution. If your child is utterly overwhelmed, telling him that you will talk to the

teacher is probably helpful. It is problematic if a child is regularly overwhelmed

with homework, and a solution should be worked out with the school.

• Provide an appropriate homework setting. For the most part, students are dependent on

their parents to give them an effective environment for study. There is a range of

settings for what is effective for any given student. The primary situation that should

be avoided is having a student in an environment where he spends hours doing his

homework but only accomplishes minutes of actual work due to distractions. This

scenario is highly frustrating yet usually easily remedied with a plan and

commitment to give the children what they need to truly do their best.

• Support administration, teachers, and staff in matters of student discipline, conduct,

and moral development. We -- the parents and the school -- are all working together

to educate and help form virtue in the children entrusted to us. All authority comes

from God the Father and is given primarily to the parents. The school participates in

that God-given authority of the parents. Order and good behavior are tied together

with obedience to rightful authority. All virtues flower when obedience is lived well.

At times, some parents will not see eye-to-eye with the way the school handles

disciplinary situations with their children. The temptation at these times may be to

rush to judgment and commiserate with one’s child. If children suspect that their

parents do not respect the authority of the school, it tends to lessen the child’s

respect for authority, and a break-down in virtue may begin to occur. Rather, after

talking with one’s child, parents should seek out the principal and discover the

details. After a careful examination of the facts, it is possible to come to an educated

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judgment. Education is mostly dependent upon trust and respect; where they are in

short supply, precious little true education will occur.

• Sign and return all school forms, homework sheets, and conduct reports as requested

by administration and teachers.

• Provide a reasonably balanced home life. There are several worthwhile extracurricular

events in which children and parents can and should participate. Even so, homework

is always a priority over extracurricular activities. Extracurricular activities may not

be used as an excuse to not do homework. When there is a busy night due to

extracurricular activities, it is the student’s responsibility to work ahead in

anticipation to make sure all homework is completed on time. Being a student is a

calling and vocation from God; students do God’s will for their lives here and now

by being good students. If a student’s extracurricular life is so busy or unorganized

that their studies suffer, priorities may be out of order.

• Meet financial obligations of tuition and fees and fundraisers.

• Support St. Scholastica HSC Academy, administration, teachers, pupils, and staff in a

spirit of true Christian charity when speaking with others.

• Inform the school in writing of student illness or absence, change in parental status

and/or custodial restraints, change in transportation routine including carpool

assignments, change in address, phone, emergency contact, and childcare.

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FRIENDS OF ST. SCHOLASTICA (FOSS)

• Mission

The Mission of the Friends of St. Scholastica HSC Academy is to fully support the

staff in all their curriculum goals through the intercessions of our Blessed Mother.

The Friends will support the SSHSCA in any or all areas of the school as requested

by the staff.

• Goals

o To encourage families to demonstrate a commitment to their child(ren)s’

Catholic school education through active participation in school activities,

o To assist in developing good relations between school and community.

• Officers/ Membership

o The FOSS Officers

o FOSS Membership is automatic to all parents of St. Scholastica HSC

Academy.

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STUDENT DISCIPLINE POLICY

Student Discipline Policy and Responsibilities

As a school we will consistently work to emulate the Holy Family. Christian virtue will be

the perpetual behavioral expectation. The rules and responsibilities established for our

students are enforced as a means of assisting them in their journey as a child of God and as

a soul destined for heaven. Do we expect perfection? No. We strive for perfection yet

realize that we are all human and that children like to know what the real limits are. It is

normal for children to keep pushing until they find the limit. Some children push more than

others, but it is all part of growing in maturity. It is not so important that children always

behave well as it is important to make sure the child knows when and how he has crossed

the acceptable limit. The key element is an appropriate consequence for inappropriate

behavior. Without this consistent response to bad behavior, all discipline programs are

ineffective.

In-School Expectations

Students are expected to follow these rules of behavior, accept responsibility for their

actions, correct behavior that does not correspond to the rules, and develop self-control. At

a minimum, we expect students to obey these rules from the motivation that they are the

rules of St. Scholastica Academy. Beyond that, we as a community strive to instill in all

students the desire to obey these rules, because to obey these rules is an extension of the

fourth commandment to honor one’s father and mother. Obedience to these rules is a form

of obedience to God. Ideally, students will make their behavior correspond to these rules

because they desire to please God.

Following are the general rules of behavior:

• Students are expected to address all adults and visitors respectfully.

• Gum, candy, and food are not allowed in classrooms without permission.

• All electronic and musical devices and/or accessories such as cell phones, cameras,

iPods, or other belongings deemed inappropriate by the administration are not

allowed on school grounds during school hours. If you have permission from the

principal to have a cell phone at school, it must be turned in or confiscated.

• Drugs, unaccompanied by the doctor’s prescription or a signed parent letter, and

smoking are not allowed on school grounds; possession is grounds for immediate

expulsion.

• The use of impure language, immoral behavior, or even simply having a discussion

supporting such behavior or supporting any communication media which is contrary

to Christian morals is obviously not allowed.

• All students must comply with the school uniform code; at the discretion of the

teacher, an intentional uniform infraction will result in a Conduct Slip.

• Any object classified as a weapon is not allowed on school grounds unless written

permission is obtained from the principal.

• Students must do restitution for any form of vandalism, rough-housing, or risky

behavior that causes damage to the school grounds or school property.

• Students are expected to respect the rights of other’s possessions and schoolwork by

practicing a high degree of honesty and integrity.

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• Cheating, especially in the form of plagiarism, undermines the philosophy of St.

Scholastica Academy and will result in a “0” for the assignment along with other

possible discipline options as listed below. Plagiarism is any attempt to pass off the

ideas and/or writings of another as one’s own work.

• Children should do their best, but being overly competitive in academics, sports or

relationships does not fit with being a good sport or the Christian spirit.

Out-of-School Expectations

Students are expected always, whether after school, on the weekend, or even during the

summer, to strive to act in accord with Catholic morality and good behavior. At a minimum,

if one is a student at St. Scholastica Academy, whatever one does and wherever one does it

represents our school.

St. Scholastica Academy exists, first and foremost, to assist parents in forming their

children to lead a life of virtue and to develop a loving relationship with Christ. We seek to

foster an internal appropriation of the Christian life, not merely an external appearance of

virtue. There is no virtue or love in behaving only when others are watching. Our goal is

that the law of Christ is written on our hearts of flesh, i.e. that we obey because we seek to

please Jesus, the Love of our life.

Here are just a few examples of what is not consistent with who we are as a school:

• Using foul language or being a bad sport on a team or at a get-together with friends,

• Leaving Mass to waste time or visit with friends,

• Dressing immodestly or in a rebellious manner,

• Running wild unattended through the halls at an after-school event,

• Misbehaving at a school-sponsored event/party either on or off campus.

Discipline Options Silent or Homework Lunch

When assigned silent lunch, students will sit at the silent lunch table throughout their lunch

and/or lunch and recess period. If it is a homework lunch, students will complete their

assignment during this time instead of participating in lunch and/or recess with classmates.

Conduct Slips

The use of conduct slips is a systematic and progressive procedure for the correction of

behavior; they are sent home for parents to sign. Students may receive two conduct

infractions in any given trimester without any further consequence. Should a third infraction

occur in any one trimester, the student will be assigned detention. Depending on the severity

of the situation as assessed by the teacher, it is possible for a student to receive three

infractions for one single event. At the beginning of each trimester, students will begin with

zero infractions, yet receiving two infractions for more than two trimesters will be

considered when assigning appropriate discipline.

Detention

Detention is served the day that it is given. The student’s age and the severity of the

situation may mitigate the length of the detention. The average student serves an entire

hour-long period. Detention supersedes all extracurricular events, meetings, and school

practices.

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Probation

Students who receive three detentions in any given trimester or are involved in a situation

that requires immediate probation without the use of progressive conduct slips, will be

placed on probation. This is an urgent alert to the student and parent that the student’s

behavior needs immediate improvement. Probation will remain in effect for six weeks from

the time of issuance. While on probation, a student may be given work duty or be prohibited

from participation in any extra-curricular events sponsored by the school as determined to

be most effective by the administration. A significant violation of school regulations while

on probation is cause for suspension.

Suspension

In-School Suspension

Students who receive detention while on probation may be placed on in-school suspension,

although it may be given for other similarly serious situations. While on in-school

suspension, students will be removed from their classroom and spend the school day doing

their work in the school office or other conducive location.

Out-of-School Suspension

Students may be given out-of-school suspension. Only the principal may impose this

penalty. A suspension will be removed only after a conference is held with the principal,

parent, and if applicable, the teacher. If reinstated in school, the student returns on probation

for a minimum of twelve weeks or until suspension is removed by the principal.

All homework is still due daily according to the classroom teacher’s assignments. The

student will have to arrange to get their work to school on time during their suspension.

Expulsion

Students who have received two out-of-school suspensions in any given trimester may be

expelled; students may also be expelled for other egregious offenses. Expulsion is the

termination of a student’s enrollment at St. Scholastica Academy. Obviously, this is the

most severe penalty that can be imposed on the student; the principal has the final say in

this matter and is the only one who can impose it.

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Bullying Policy All bullying is unacceptable. Deliberate unkindness of any action that gives hurt, whether

verbal, physical, or relational, is bullying and will not be tolerated. It is the duty of everyone

who sees an instance of bullying, or potential bullying, to act to stop it. Parents who have

concerns about bullying issues should contact their child’s teacher about their concerns.

The three main types of bullying are:

• Physical, included but not limited to violence, theft, and destruction of property.

• Verbal, included but not limited to name calling, making faces, telling secrets, teasing,

and mocking.

• Relational, included but not limited to cyber bullying, spreading rumors, making

gestures, writing notes, excluding someone from social groups, malicious email, and

prank phone calls.

Proper bullying report/response procedures by all teachers, staff, and students:

• Bullying incidents must be reported immediately to staff.

• Once reported, the staff member in closest proximity to the event will record reported

bullying and give the report to the teacher.

• The bullying behavior or threats will be investigated either by the initial staff member

or by the teacher quickly and fully, with both victim and perpetrator informed that

the behavior will/must stop immediately.

• If the teacher deems it appropriate, the bullying perpetrator will meet with the principal

and his parents to discuss the seriousness of his actions and to establish appropriate

means of changing behavior.

Further options and outcomes:

• In serious cases, suspension, or expulsion will be considered.

• If feasible, both victim and bully will meet with the administration to discuss the

problem and brainstorm ideas for reconciliation.

• After the incident has been thoroughly investigated and dealt with, faculty will monitor

both students (including regular “check-ins”) to ensure that bullying does not

resume or reoccur.

St. Scholastica HSC Academy teachers will:

• Teach self-respect and promote a sense of self-worth.

• Model assertive behavior and good social skills.

• Teach children ways to respond to bullies.

• Encourage children to stand up for a child being bullied and stress the importance of

reporting bullying to a trusted adult.

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ACADEMIC EXPECTATIONS AND POLICIES

Religious Education

Integral to our mission is the formal study of the Roman Catholic Faith in union with the

Magisterium. Not only do we study the Catholic Faith, but also, we strive to provide an all-

pervasive culture steeped in Catholicism. In our curriculum, and all we do, we strive to be

consistent with Catholic values and tradition. All students, including non-Catholics, are

required to attend all religious education classes, Masses, and prayer services, and adhere to

the religious education expectations established by the school. Students are expected to

show respect for the Catholic Faith in all they say and do.

Curriculum

The spiritual, moral, intellectual, social, and physical elements of the education that St.

Scholastica HSC Academy offers are taught within the context of the Catholic Faith. St.

Scholastica HSC Academy adheres to a traditional, well-balanced curriculum that includes

religion, math, language arts (phonics, spelling, grammar, literature, vocabulary,

penmanship, and writing), history, geography, science, music, art, and physical education.

Homework Policy

Parental support of homework is a critical responsibility of all St. Scholastica HSC

Academy parents; this is the line past which teachers have precious little control. The

following homework chart outlines the teamwork expected of all parties involved. St.

Scholastica HSC Academy is dedicated to training students in both the essential and

advanced skills necessary for ongoing education. Homework is an essential means of

providing students with specific opportunities to practice and extend the application of skills

and knowledge. Completing homework well develops independence and responsibility. A

Homework Journal or Assignment Sheet is provided for all students to record daily

assignments. The K-4 teachers may ask that it be signed daily by parent. In addition to

daily homework, it is highly recommended that all children read at least 1/2 hour each day

from a book that they love. The following homework guidelines have been established for

students diligently and effectively working at about the average level for their grade level:

• Kindergarten: 10 - 15 minutes two times per week

• Grade 1: 10 - 25 minutes at least four times per week

• Grade 2: 20 -30 minutes at least four times per week

• Grades 3 - 5: 30 - 60 minutes five times per week

• Grades 6 - 8: one to two hours five times per week

• Grades 9-12: One and half hours to two and half hours five times per week

Late or Incomplete Homework:

Grades 1-6: Homework not turned in on the due date, or turned in incomplete, will receive

50% of the available credit. For every day that the assignment is late after its original due

date, 10% more will be deducted. If an assignment is not turned in within 5 school days of

the due date, the student will receive no credit. In addition:

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• If a student has three days of missing homework in any one trimester, the situation will

be treated as a conduct issue. Each assignment missed after the third day is also

considered a conduct issue.

• Silent Lunch may be assigned to students with missing or late homework.

Grades 7-12: Homework slips are not issued. Instead, homework not completed and turned

in on time will not receive credit. If the assignment is not turned in by the next class for that

subject, the student will receive a conduct slip. Conduct slips will continue until the

assignment is turned in. Late assignments must be completed to the standard of at least 80%

or they will have to be done again.

Making up Homework Due to Absence:

The student or parent is responsible for requesting make-up work due to an absence. Two

days will be allowed for make-up work once the student returns to school. Additional time

will be allowed at the discretion of the teacher. Previously announced projects, tests, and

assignments must be turned in or taken on the date of the student’s return.

Extracurricular Events:

There are several worthwhile extracurricular events in which children and parents can and

should participate. Even so, homework is always a priority over extracurricular activities.

Extracurricular activities may not be used as an excuse to not do homework. When there is

a busy night due to extracurricular activities, it is the student’s responsibility to work ahead

in anticipation to make sure all homework is completed on time. Being a student is a calling

and vocation from God; students do God’s will for their lives here and now by being good

students. If a student’s extracurricular life is so busy or unorganized that their studies suffer,

priorities seem to be out of order.

Grading Scale Kindergarten and Art, Technology, and Music will use the following grading system:

E Excellent

S Average

N Needs Improvement

U Unacceptable

Grades 1 – 12 will use the percentage system, and academic achievement will be recorded

as a specific number that directly reflects work. Less than 70% is failing.

Honor Roll

The Honor Roll is published each trimester to recognize students in grades sixth and above

for academic achievement. Students who have achieved an overall percentage average of

93% or better during the trimester, have not received detention during the quarter, and have

not received a grade lower than 70% in any subject in the trimester, will earn a position on

the Honor Roll. The subjects averaged to determine a student’s GPA are math, language

arts, religion, history, science, and Latin. Honor Roll has two classifications:

Academic Excellence 96% – 100%

High Honors 93% – 95.99%

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Academic Probation

Academic Probation is a tool used to alert both student and parent of serious academic

concerns requiring immediate attention. At the end of a trimester, a student who has

received a grade below 70% is subject to an academic review. At the review,

administration, student, and parents will formulate a plan of action to assist the student in

academic improvement. A student who exhibits a serious lack of homework effort and

responsibility may be placed on Academic Probation. While on Academic Probation,

student achievement is consistently reviewed for improvement. If improvement does not

occur in a timely manner, privileges and involvement in extra-curricular activities may be

removed. Students who do not meet the minimum standards at the end of the next nine-

week period may be asked to withdraw from St. Scholastica HSC Academy.

Report Cards, Mid-Terms, and Conferences

St. Scholastica HSC Academy has adopted a trimester grading system. In addition to report

cards, students may receive mid-term reports if their grades in the second or third trimester

merit a concern.

Conferences are mandatory before the grades for the first trimester are given. Parents may

also request an additional conference at any time.

Preschool student progress is evaluated throughout the school year.

Promotion / Retention

Promotion / retention will be based on academic achievement and emotional /

developmental maturity. In the case of retention, parents or guardians will be notified of

their child’s situation as soon as possible.

Standardized Testing

St. Scholastica HSC Academy will use annual standardized student testing as a means to

evaluate and further develop our overall curriculum. Student performance levels are

considered confidential and will remain at the school or with a private testing consultant

hired by the school.

Student Records

In accordance with state and federal laws, parents are entitled to see their child’s school

records or data. An appointment with the principal should be made in advance for a

student’s record or data review. The principal will respond to the request in a reasonable

amount of time. School records or data include any or all the following:

• identifying student data including health data,

• academic work completed, grades, standardized testing scores,

• attendance data,

• family background information,

• teacher or counselor rating and observations including verified reports of serious or

recurrent behavior patterns.

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SCHOOL OPERATIONS

Daily Schedule

8:00 First bell. Students need to be in their classrooms, ready for the day

8:00 Officially begin with Prayer

11:45 Lunch and Recess

3:30 Prayers are said. School is dismissed

Absences / Tardiness / Early or Late Dismissals

Regular attendance is essential for academic achievement. However, occasional

circumstances will arrive that necessitate a shortened school day or a planned absence. If

this occurs, use the following procedures for notifying the school office or making

arrangements with the child’s teacher:

• Reporting an Absence: Call the school office by 8:30 a.m. on the morning of the

student’s absence. The number is 763-200-9293. Upon the student’s return, a

signed parent letter that explains the reason for absence should be given to the

teacher who in turn will give it to the school office.

• Tardy Arrivals: Students are considered “tardy” when they arrive after the 8:00 bell.

Students who arrive tardy must stop by Miss Kaye’s room to sign in. Six tardy

arrivals may result in a “Mandatory Make-Up” which is a 60-minute make-up

period, to make up for the loss of class time. Two Mandatory Make-Ups will be

recorded as an absence on the student’s school record. Tardy arrivals are cumulative

and do not start over at the beginning of each trimester. When such events as severe

weather or a major traffic accident occur that makes it impossible to get to school on

time, a tardy will not be applied to the student’s record. Safety is the primary

consideration in commuting to school.

• Early Dismissal/Late Arrival: Parents should email the school or send a letter to the

classroom teacher at least 24 hours in advance. Parents must come into the building

to get the child from his classroom. Missing more than 3 hours on a day consists of a

full day’s absence; arriving after 10:40 AM or leaving before Noon is considered

being absent for the day.

• Planned Absences: Students should bring a signed parent letter to the classroom

teacher at least 24 hours prior to the planned absence. The letter should include the

dates that the student will be absent and the reason. If homework is requested,

parents or students must make arrangements with the classroom teacher at least a

week in advance.

Kindergarten

Age Requirements

Students seeking entry into Preschool (K4) must be four years of by September 1 of the

year they wish to attend. Students seeking entry into Kindergarten must be five years old

by September 1 of the year they wish to attend.

Schedule

Preschool (K4) is in session Friday, 8:00 a.m.-11:30 p.m.

Kindergarten is in session Wednesday and Friday, 8:00 a.m.-3:30 p.m.

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Emergency Closings and Delayed Starts to the School Day

If severe weather or an emergency forces St. Scholastica HSC Academy to close or have a

delayed start, we follow the closings and late starts of the Cambridge/Isanti Public Schools.

It is every parent’s responsibility to ensure that all emergency contact information is up to

date with the school office.

Visitors

All parents and visitors must stop at the school office or the high school classroom to sign

in.

Valuables

School insurance does not cover the loss of personal possessions. Students are to refrain

from bringing valuables into the school building.

Money

When money is sent to school, it should be placed in an envelope labeled with the student's

name and the purpose for the money. Money may not be kept in the classroom for any

reason.

Lost and Found

Lost items are kept in the LOST & FOUND BOX. Please ask your child to check it

frequently. At the end of each month, all items remaining in the box will be given to charity.

Lunch

The students are required to bring a lunch every day. It is important that each child has a

healthy lunch. No soda or energy drinks are allowed.

Mass

Mass is an especially important part of our school week. Our students are truly blessed in

having the Eucharist and the Sacrifice of the Mass. Our students serve as altar boys, lectors,

and choir.

Pictures

Life Touch comes each year to take pictures. Picture day is a Uniform Day. Date will be

announced each year.

School Directory

The school directory is published for the use of all families at the beginning of each school

year. This directory contains the names of all students and their parents along with emails,

addresses, and home phone numbers. If a parent does not want their information to be part

of the school directory, he or she must inform the principal by the end of the first week of

school. All information in the directory is confidential and may only be used by registered

members of St. Scholastica HSC Academy.

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Field Trip Permission Slips

Insurance regulations require a signed permission form every time students participate in a

field trip; failure to return the form means that the student may not attend. Since we do not

have a bus it is necessary to use transportation provided by private vehicles. All private

vehicles used to transport students must have documented current registration and proof of

insurance.

Transportation to School

Parents are responsible for making arrangements for their child to be transported to and

from St. Scholastica HSC Academy. Students who live outside of the Cambridge/Isanti

School District may be eligible for annual transportation reimbursements from the school

district where their child resides. Contact your local school district for guidelines.

Enrollment

Non-Discrimination Policy

It is the policy of St. Scholastica HSC Academy to comply with state and federal laws

prohibiting discrimination, to the end that no person(s) shall be denied or excluded from

enrollment or participation in any educational program or activity operated by the school on

the basis of race, color, national or ethnic origin, gender, age, marital status, status with

regard to public assistance, or disability.

Minimum Age Requirements

For admission to PreSchool (K4), the student must be four (4) years of age on or before

September 1 of that year.

For admission to Kindergarten5, the student must be five (5) years of age on or before

September 1 of that year.

For admission to First Grade, the student must be six (6) years of age on or before

September 1 of that year.

Required Documents

The following documents must be completed and on file in the school office:

Application form with application fee

Birth certificate (copy)

Baptismal certificate (copy)

Records from previous school (if applicable) including report cards

Immunization Form

Student Health History Form

Family Interview

As part of the normal admission process, the principal will meet with the parents or

guardians and the student before granting acceptance.

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Provisional Admission for all new students

Admission of a new student is provisional until:

• All admission requirements have been met in full,

• All records are received from the previous school attended,

• All application and enrollment fees are paid in full or an arrangement has been made

with the school bookkeeper,

• At the successful completion of a 9-week probationary period, students will be

granted regular status.

Mid-Year Transfer Students

Students are eligible to transfer into St. Scholastica HSC Academy mid-year if there has

been a change of residence, or if permission is granted by the principal. Students who seek

enrollment mid-year:

• are required to spend one full day in attendance at St. Scholastica HSC Academy

after which a conference will be held with the principal and parents to determine if

St. Scholastica HSC Academy is the best fit for the student.

• are automatically placed on probation for a nine-week period after which they will

be given regular student status if there have been no major behavioral or academic

concerns.

Waiting Lists

Waiting lists will be established when grades are filled. Placement will be awarded

following the enrollment priority listed below together with the completion of all the usual

school registration procedures.

Enrollment Priority

Placement in the grades will be awarded using priority criteria for current families. When a

grade fills to capacity, a wait list will be established; wait lists will not be kept for

kindergarten. We will start accepting kindergarten applications the first day of school in

March for the upcoming school year.

Registration Fees

A yearly registration fee of $100 is required of all new students. Registration fees are not

refundable or transferable except in the case of a documented military transfer.

Birthdays

On their birthdays (or “half birthdays” for summer birthdays) students are wished happy

birthday during our lunch time and invited to bring a snack to share. Invitations to

birthday parties may not be distributed during school hours.

Recess

All students have recess during their lunch period unless it is forfeited to finish incomplete

work or for disciplinary reasons. Additional recesses are given to students at the discretion

of their teachers. Recess will be held outdoors every day that it is not raining and the air

temperature and wind chill are above zero. Please dress children appropriately for all

weather conditions.

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Library

Our school library supports the philosophy of St. Scholastica HSC Academy in that

everything that is honorable from what is new will be used and nothing that is of value from

the past will be discarded.

Internet Policy

St. Scholastica HSC Academy will adhere to a K-5 “zero internet” student policy during the

school day unless permission is granted by the principal for special assignments or projects.

Under the supervision of their teacher, students in grades 6 and up may use the internet

during class for research and class assignments.

Media Policy

St. Scholastica HSC Academy strives to emulate the virtues fostered in the Holy Family,

and parents are asked to do the same. We strongly discourage television, videos, music, and

internet that encourage or participate in rude, arrogant, immoral, impure, or disrespectful

behavior. A general rule of thumb to ask yourself is, “Since Jesus and Mary are sitting here

with me, are they pleased with what I am watching or listening to?” Our teachers and staff

reserve the right to prohibit conversations amongst students regarding media that

undermines the Christian integrity of our school.

Fundraising

All students are required to fully participate in the Catholic United Financial Raffle and

attain the family goal. This is the major fundraiser that directly benefits the ongoing

expenses of St. Scholastica HSC Academy.

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EMERGENCY, HEALTH, AND SAFETY PROCEDURES

Important Emergency Information

The faculty and staff of St. Scholastica HSC Academy have the highest concern for our

students’ safety. Because of this, we practice severe weather, fire, and evacuation drills

frequently throughout the school year. Although this planning and preparation are

important, they are not complete without your knowledge of, and compliance with, the

established procedures. In the unlikely event that there is an emergency while your child is

at school; please observe the following guidelines so that our staff can concentrate on the

most important detail at hand – student safety.

• Keep us informed and up to date with your current and accurate emergency contact

information. This is imperative! If there is an emergency while your child is at

school, we can only inform you of their safety if we can reach you. Do not leave us

stranded with inaccurate information.

• Should there be an emergency that requires your child to remain secluded within the

school for an extended period, do not come to the school to pick them up. If we are

placed in the position of shielding our students, we will completely lock down the

building.

Illness during the School Day

The principal, office administrator, and/or teacher may dismiss or approve the dismissal of a

student who becomes ill or hurt during the school day. Parents/guardians are notified when

the decision is made. If parents or designated guardians are unable to come for the student,

arrangements must be made for a relative or other authorized person to pick up the student

in the school office. A student will not be sent home due to illness if a parent or guardian is

not at home.

Student Emergency Contact Information

An emergency form is sent home at the beginning of each school year to be filled out and

signed by the parent. If address, phone, or emergency contact information change during the

year, it is the responsibility of the parent or guardian to notify the school.

Health Records

Health records are required of each student. It is recommended that the student have a

physical before entering kindergarten or first grade and again in fourth.

Immunizations

St. Scholastica HSC Academy follows the requirements of the Minnesota School

Immunization Law. All immunization dates are to be submitted to the school prior to the

start date of the school’s present school year. The parent is responsible for providing this

information in writing to the school office and for providing additional immunization

information as administered.

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Medication during the School Day

A written statement is required of the parent/guardian who requests and authorizes the

giving of medication in the dosage prescribed by the physician, thereby releasing school

personnel from liability should reactions result from the medication. Drugs or medicines

must be in the original licensed pharmacist’s labeled container. Administration of the

medication during school hours shall be in a manner consistent with instructions on the

label. Tylenol, cough medicine, and similar over-the-counter medications are considered the

same as prescription medication and must be stored in the school office. If your child has a

prescription medication, please request Medication Permission Slips.

Reporting of Child Abuse / Neglect

St. Scholastica HSC Academy is legally required to follow the requirements of Minnesota

law pertaining to reporting child neglect and/or abuse. Staff members will report suspected

cases to the local law enforcement agency or social service agency if they know of, or have

reason to believe, that there is currently abuse or neglect present, or has been present within

the past three years. At the same time staff members will report suspected cases to the

principal. A written report must be filed within 72 hours of the verbal report. Neglect is

defined as a serious failure to provide education, food, clothing, shelter, medical care, or as

prenatal exposure to a controlled substance. Abuse is physical, sexual, or emotional

maltreatment.

Custodial and Guardianship Issues

Where parental custody of a student is an issue, parents/guardians must supply custodial and

guardianship information to the office by the first day the child attends school. In the case

of divorced or separated parents, it will be presumed that both parents have full parental

rights and equal rights to custody of the student unless a judicial decree stating otherwise is

supplied to the office. Written notification should be provided regarding to whom, besides

the parents/guardians, the child may be released during the school day. St. Scholastica

HSC Academy teachers and staff are not permitted to be involved in custody cases,

including but not limited to, speaking, or submitting a written testimony on behalf of one or

the other parent/guardian.

Fire / Tornado / Evacuation / Lock Down Drills

Fire, tornado, lock down, and evacuation drills serve to inform the students of evacuation

and precautionary procedures to be followed should a dangerous situation arise. Such drills

are serious and require a prompt, quiet, and obedient response from everyone. Teachers will

give instructions for exit and protection. Students will be taught the plan as it applies to the

various locations on school and church grounds.

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SPIRITUAL GROWTH

Sacramental Preparation and Reception

Preparation programs for First Confession and First Communion are typically in second

grade. Students usually make their First Confession in winter and their First Communion in

spring. Students generally receive these sacraments with their class.

Though we prepare them for it, students generally receive the sacrament of Confirmation in

their own parishes. Parents will need to contact their own parishes for scheduling.

Prayers

Students are required to memorize grade level prayers.

TUITION

Please contact the school office for current tuition rates.

If paying monthly all payments are due on the 5th of each month. A late fee will apply for

all late payments.

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ST. SCHOLASTICA ACADEMY UNIFORM POLICY

All students who attend St. Scholastica Academy must adhere to the established uniform

policy. With the exception of socks, belts, and shoes, and grey ties, uniforms should be

purchased from:

Donald’s Department Store, 972 Payne Ave, St. Paul; 651-776-2723;

www.donaldsuniform.com

Hair

Hair should be neat and well-groomed in a simple and modest manner. Unusual or “trendy”

hairstyles, including extensions and hair dye, are not permitted. Boys’ hair should be short,

i.e. off the neck and ears and at least an inch off the eyebrows. The school is the final judge

on the suitability of hair grooming.

Body Accessories

Tattoos, nail polish, and body glitter are prohibited. Make-up is prohibited except for

naturally colored lip-gloss. Girls may wear post earrings that are no more than ½ inch in

size. Earrings are prohibited for boys. Other permissible jewelry includes Christian

emblems, 1” in size or smaller, on a necklace chain and watches. No bracelets. Girls may

wear hair accessories in the colors of our uniforms.

Clothing in General

Uniforms are to be clean and in good condition; holes, fraying, hems coming undone, dirty,

and stained clothing, etc. is not acceptable and should be fixed in a timely manner.

Boys Clothing

Boys Grades K-8:

• Black uniform dress pants

• White long or short sleeve button down oxford dress shirt; shirts are always to be

tucked in except during recess

• Black tie

• Burgundy cardigan – optional (from Donald’s)

• Black belt must always be worn (kindergartners who do not wear belts)

• Black socks

• Black shoes with “non-marking” soles (shoes with laces are to be tightly tied)

Boys Grades 9-12:

• All the above as K-8 except pants and sweater

• Grey flannel pants (from Donald’s)

• Grey cardigan – optional (from Donald’s)

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Girl’s Clothing

Girls Grades K-6:

• School designated jumper: length must be no shorter than mid knee,

• White long or short-sleeved oxford dress shirt

• Burgundy sweater - optional (from Donald’s)

• White, grey, burgundy, or black knee-highs or tights must always be worn . “Bobby

socks” that are at least 3” above the shoe may worn also

• Black shoes with “closed toe and closed heel” and “non-marking” soles are required. If

the shoes have a heel, they can be no higher than 1”. Shoe accessories such as

charms and pom-poms are prohibited (shoes with laces are to be tightly tied).

Girls Grades 7-8:

• All the above in the K-6 dress code except the jumper

• School designated skirt: length must fall to at least mid knee throughout the duration of

the school year

• Burgundy cross tie (from Donald’s)

Girls Grades 9-12:

• All the above in the 7-8 dress code except the burgundy cross tie and burgundy sweater

• Grey tie (available at school)

• Grey cardigan - optional (from Donald’s)

P.E. Attire:

All students must wear gym shoes during P.E. that are made for sports and fastened

securely.

Grades K-3: No gym uniform required except for tennis shoes, to be left at school. Snow

pants and winter boots are required in winter.

Grades 4-12: The boys are permitted to change into other pants (though if time becomes an

issue this will be revoked). Girls are permitted to wear pants under their skirt. Boys and

girls should have tennis shoes to be left at school. Snow pants and winter boots are required

in winter.

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PARENT-STUDENT HANDBOOK SIGNATURE PAGE

All families are expected to read and familiarize themselves with the St. Scholastica HSC

Academy Parent-Student Handbook. The provisions in the handbook are designed to provide

parents and students with information and guidance as to the procedures and rules of the school.

The provisions are not a contract and impose no obligation on the school. The handbook is not a

part of the tuition agreement. The contents of the handbook may be changed as necessary at the

school’s discretion and, if changed, written notification of such changes will be provided to

parents and students.

Parent Agreement

I/We ___________________________________________________________________ Please print first and last names of parent(s) or guardian(s)

have read the material in the St. Scholastica HSC Academy Parent-Student Handbook and agree

to follow and uphold the school policies while my child/children are enrolled at St. Scholastica

HSC Academy.

Parent/Guardian Signature_________________________________ Date ____________

Parent/Guardian Signature_________________________________ Date ____________

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Student Agreement (All students in 5th Grade on up must sign)

I/We (Student Name(s)____________________________________________________

have read the material in the St. Scholastica HSC Academy Parent-Student Handbook and agree

to follow and uphold the school policies while enrolled at St. Scholastica HSC Academy.

Signature: ____________________________________Grade:_______ Date: _______

(First student in the family attending the school)

Signature: ____________________________________Grade:_______ Date: _______

(Second student in the family attending the school-if applicable)

Signature: ____________________________________Grade:_______ Date: _______

(Third student in the family attending the school-if applicable)

Signature: ____________________________________Grade:_______ Date: _______

(Fourth student in the family attending the school-if applicable)