Deliverable Report (WP1, D1.1) Uniform working protocol ...€¦ · PU Public Report 1 PICs4All:...

Ref: EU H2020-ICT-27-2015 687777 PICs4All

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PICs4All: Photonic Integrated Circuits Accessible to Everyone

Deliverable Report (WP1, D1.1)

Uniform working protocol for the JePPIX Application

Support Centers

Paraskevas Bakopoulos, Sharon Dolmans, Andrea Melloni,

Pascual Munoz, Katarzyna Lawniczuk

Project Number: EU H2020-ICT-27-2015 687777 PICs4All

Project Start Date: 1st January 2016

Duration: 36 months

Due date of Deliverable: M2

Actual Submission Date: 29 April 2016

Lead Partner: TU/e

Other Contributing Partners: ICCS/NTUA, PoliMi, UPV, TU/e


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Summary

The uniform working protocol for the JePPIX Application Support Centers (ASCs) is

a step-by-step procedure (including legal, technical, economical aspects) to support

external users in development of photonic integrated circuits.

The provided support and related procedure include feasibility and technical advice

(part of WP3 activity); legal and export control aspects; collect useful and relevant

information on ASCs efficiency and effectiveness as well user case information (part

of WP4 activity); promotion and outreach (part of WP2 activity).

This uniform working protocol is a general guideline for ASCs in PICs4All and shall

be updated and/or adapted due project duration, aiming at the best practice among

all ASCs.


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Table of Content

1. Introduction - op pagina 4

2. Overview of working flow procedure - op pagina 4

3. Detailed working protocol - op pagina 5

4. Accompanying documents, checklists, surveys - op pagina 8

5. Conclusions and outline - op pagina 12


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1. Introduction

The uniform working protocol for the JePPIX Application Support Centers (ASCs) is a

step-by-step procedure and guidelines for ASCs to support external users in

development of photonic integrated circuits. The guideline includes legal, technical, and

economical aspects, and related procedure for feasibility and technical advice (part of

WP3 activity); legal and export control aspects; collection of useful and relevant

information on ASCs efficiency and effectiveness, as well user case information (part of

WP4 activity); promotion, dissemination and outreach (part of WP2 activity).

The working protocol shall be accompanied with a data collection tool that:

1) Gives ASCs an easy, accessible and practical way to follow the work protocol;

2) Allows ASCs to track their progress in a natural, structured manner that is

understandable for all partners;

3) Assures that general progress data and reporting occurs in compliance with

PICS4ALL reporting requirements;

4) Allows WP3 to present technical and economic aspects;

5) Allows WP4 to collect useful and relevant information on support center

efficiency and effectiveness as well user case information.

2. Overview of working flow procedure

The work flow is organized in four phases: 1) Outreach and dissemination; 2) Scouting

and Advisory; 3) Project and user support; 4) Contract phase and project execution. The

overview and general steps are shown in Figure 1.


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Figure 1. Overview of the working flow procedure.

3. Detailed working protocol

Detailed working protocol is presented in Figure 2. The PICs4All project coordinator

together with the ASCs drives the dissemination activities to reach a wide range of

potential PIC users (phase 1 - Outreach). In the case the PIC user is not assigned to

any of the ASCs, the project coordinator assigns the party to ASC based on 1.

geographical location; 2. ASC competences to support user and ASC availability. The

ASCs register a potential PIC user in a system and inform that the user might be

approached by the member of ITEM-TU/e for an interview.

The scouting activity (phase 2 – Scouting and Advisory) is performed in one-to-one

basis; NDA for that step might be required (dependent on the company request). A

short summary about the meeting and company interest is needed for marketing

analyses (combined with ITEM–TU/e survey).


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Project and user support (phase 3) relates to preparation of a project description and

tasks to be performed to support the user, as well as including information about the

work to be funded by the user itself. The support offered by the ASC includes technical

and economic feasibility study (information about available photonic integration

platforms, typical development time, prototyping costs), design support and

measurement support. A contract with PIC users (including the work to be performed) is

recommended to organize the work, and secure confidential information exchange. The

contract assures commitment from the user and work to be delivered timely, as well as

agreement on the IP matters. Additional NDA and/or agreements with the PIC foundries

might be required to access relevant process design kits or design manuals. The NDAs

are accessible via broker organization and for JePPIX technologies available on the

share drive. ASC updates coordinator on the project progress (through an entry in the

system).

The project execution – contract phase (phase 4) relates to actual work and

collaboration with a user. An application note based on the conducted project finalizes

the successful support.

For some users there is also an option to move to ACTPHAST programme for PIC

development, which will be treated outside the project.

Along the cooperation with the PIC users, the ASCs are asked to fill in the survey

prepared by ITEM-TU/e group; which aims at PIC market analysis, barriers and needs

of the PIC users; focusing on the best practice. End survey, user feedback with

evaluation, and company’s visits combined with ITEM interviews are planned along the

duration of the project.


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Figure 2. Detailed work flow.


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4. Accompanying documents, checklists, surveys

1. The geographical allocation of PIC users to ASC:

EU and EEA Country ASC

Austria TUB

Belgium TU/e

Bulgaria ICCS

Croatia PoliMi

Czech Republic TUB

Denmark AU

Estonia AU

Finland AU

France TPT

Germany TUB

Greece ICCS

Hungary TUB

Iceland UCAM

Ireland UCAM

Israel ICCS

Italy PoliMi

Latvia WUT

Liechtenstein TPT

Lithuania WUT

Luxembourg TPT

Malta UPV

Netherlands TU/e

Norway AU

Poland WUT

Portugal UPV

Republic of Cyprus ICCS

Romania ICCS

Slovakia WUT

Slovenia PoliMi

Spain UPV

Sweden AU

Switzerland TPT

the United Kingdom UCAM


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2. ITEM – TU/e check list and survey (to be implemented in the data collection system

together with the working flow).

STEP 2/ 3

Potential

interested

parties

entry

STEP 2/3

First

further

exploration

meeting/co

ntact (may

ASC from

which SME

was

reassigned

Date first

contact

Contact

initiated by

SME

already

JEPPIX

contact/us

er?

Scouting

mechanism

First

contact

moment

SME

interested

YES/NO?

Please

explain

SME

reassigned

to other

ASC? Date

Primary

topics

discussed

during

meeting

Did the

center

share any

of these

items

during the

meeting?

(select all

applicable)

Did the

SME share

any of

these

items

during the

meeting?

(select all

applicable)

ITEM

contacts

SME's that

do not

proceedfor

short

telephone

survey/inte

rview

New; not

reassigned

SME 1/1/2017

Support

Center YES Cold calling

Face to

face

Meeting YES ASC 2 … Problem Narrative

[Dropdown

]

[dd-mm-

yy]

[Dropdown

]

[Dropdown

]

[Dropdown

]

[Dropdown

]

[Dropdown

]

[Dropdown

]

[dd-mm-

yy] [OPEN}

[More than

one option

is possible]

[More than

one option

is possible]

Sharon

notified

[yes/no]

STEP 4

SME

commitme

nt level in

photonics?

SME

reliability/i

nterest

level in

photonics?

Targeted

application

SME is

considering

?

User

requireme

nts?

Novelty of

application

?

Overall

Technical

Feasibility?

Estimated

prototype

developme

nt costs

Expected

benefits

High-

volume

production

expectatio

ns?

Overall

economic

feasibility?

How did

ASC

determine

technical

feasibility?

How did

ASC

determine

economic

feasibility?

What are

main

opportuniti

es

regarding

PICs/PICS4

All from

SME

perspectiv

e?

What are

main

barriers

regarding

PICs/PICS4

All from

SME

perspectiv

e?

What are

main

uncertainti

es

regarding

PICs/PICS4

All from

SME

perspectiv

e?

Commitme

nt - SME

continues

YES/NO?

Please

explain

ITEM

contacts

SME for

short

telephone

survey/inte

rview

Low Medium … …

Existing

application

: specify Medium 300,000 10,000 … Medium … … … … … NO/QUIT

[Dropdown

]

[Dropdown

] [Open] [Open]

[Partially

open]

[Dropdown

]

[Rounded

Number]

[Rounded

number] [Open]

[Dropdown

] [Open] [Open] [Open] [Open] [Open]

[Dropdown

]

Sharon

notified

[yes/no]


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STEP 5/6 STEP 7 STEP 8 STEP 9 STEP 10

Assigned

contact

person ASC

Responsibl

e expert

NDA/Contr

act

Date

company

visit

ASC's

joining for

visit

Technical

Feasibility?

Economic

Feasibility?

How did

ASC

determine

technical

feasibility?

How did

ASC

determine

economic

feasibility?

What are

main

opportuniti

es

regarding

PICs/PICS4

All from

SME

perspectiv

e?

What are

main

barriers

regarding

PICs/PICS4

All from

SME

perspectiv

e?

What are

main

uncertainti

es

regarding

PICs/PICS4

All from

SME

perspectiv

e?

Commitme

nt - SME

continues

YES/NO?

Please

explain

Short

Summary

Further

actions

ASC

decides

GO/NO GO

Further

arrangeme

nts

ITEM

contacts

SME for

short

telephone

survey/inte

rview

… …

New

bilateral

NDA

(between

ASC and

company) 1/1/2017 ASC 5 Low Medium … … … … … UNSURE … … GO

Via

ACTPHAST

[Open] [Open]

[Dropdown

]

[dd-mm-

yy]

[Dropdown

]

[Dropdown

]

[Dropdown

] [Open] [Open] [Open] [Open] [Open]

[Dropdown

] [Open] [Open]

[Dropdown

]

[Dropdown

]

Sharon

notified

[yes/no]

STEP 11, 12,

13

STEP 14, 15,

16 STEP 17 STEP 18

Responsibl

e expert

Work to be

done by

ASC

Work to be

done/fund

ed by SME Contract

Responsibl

e for

design

Design

Progress

Frabricatio

n process

Progress

Fabrication

Testing

responsibil

ity

Progress

Testing

End status

project

Application

Note

ITEM

contacts

SME for

short

telephone

survey/inte

rview

… … … …

Design

House … Jeppix … ASC … 1/1/2017 …

[Open] [Open] [Open] [Open]

[Dropdown

] [Open]

[Dropdown

] [Open]

[Dropdown

] [Open]

[dd-mm-

yy] [Open]

Sharon

notified

[yes/no]


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3. Technical and economic feasibility: part of WP3 guidelines to be described in

Milestone 3.1. The achievement of the Milestone 3.1 will be reported in Deliverables

3.1-3.3 (yearly summary reports on technical and economic feasibility, user support and

guidance). The general feasibility is supported by detailed analysis of user

requirements: both technical and economical.

General overview of the feasibility:

4. JePPIX – user agreement and standard NDAs with foundries can be accessed via

JePPIX or from the project exchange server. Contract example is available on the

project exchange server.

About the system Yes No

Generates light

Amplifies light

Detects light

Divides/combines light (power)

Divides/combines light (wavelengths)

Modulates light

Optical input

Optical output

Electrical input

Electrical output

Minimum Center Maximum

Wavelength range

Operation temperature

About yourself Yes No

Photonic IC design skills

Photonic IC test skills

Photonic IC packaging skills

Do you require support from others? Yes No

Design support (you do with help)

Design service (fully done by others)

Test support (you do with help)

Test service (fully done by others)

Packaging support (you do with help)

Packaging service (fully done by others)


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5. Conclusions and outline

In this deliverable we proposed the uniform working protocol for the JePPIX Application

Support Centers, being a general guideline for ASCs in PICs4All for collaboration with

external user. The guideline might be updated and/or adapted due project duration,

aiming at the best practice among all ASCs. The guideline includes legal, technical,

and economical aspects, and related procedure for feasibility and technical advice (part

of WP3 activity); legal and export control aspects; collection of useful and relevant

information on ASCs efficiency and effectiveness, as well user case information (part of

WP4 activity); promotion, dissemination and outreach (part of WP2 activity).

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