APPENDIX 8...GDBC Minutes_ 05_14_19_FINAL Page 3 of 3 CM-R vs. D-B-B As requested, Mr. Saindon...

835 Preliminary Design Program February 4, 2020

MSBA Project #201706730010 Florence Roche Elementary School

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APPENDIX 8

7.1 Certified Copies of SBC Meeting Information & Presentation Materials

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837

APPROVED

Groton-Dunstable Regional School District BUILDING COMMITTEE

December 4, 2018

Meeting minutes - Building Committee - Groton-Dunstable Regional School District December 4, 2018 Present: Laura Chesson (Superintendent of Schools), Marlena Gilbert (School Committee Chair), Alison Manugian (Representative of Groton Selectboard), Mark Haddad (town manager Groton), Brian O’Donoghue (principal of Florence Roche), Luke Callahan (Director of Technology), Michael Knight (Business Manager), and Adria Fischer (Dunstable rep). Meeting called to order by Superintendent Dr. Laura Chesson. Members of committee introduced themselves. Dr. Chesson explained the purpose of the building committee. Nominations for chair of the committee were solicited. Motion to nominate Fay Raynor as the chair made by Marlena Gilbert, seconded by Mark Haddad. Motion carried unanimously. Dr. Chesson reviewed the MSBA process with the committee, the financing for the Feasibility Study. A sub-committee for the RFP review of the OPM selection was established. This committee will consist of Michael Knight, Alison Manugian, Mark Haddad, Fay Raynor, and Marlena GIlbert. A schedule for future meetings was discussed. Meeting was adjourned.

838

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839

Groton‐DunstableBuildingCommitteeMeetingMinutesMay14,2019

CentralOffice–344MainStreet–6:00PM

GDBC Minutes_ 05_14_19_FINAL Page 1 of 3

BuildingCommitteeMembersPresent/Absent[7votingmembersrequiredforquorum]

CommitteeMember Present AbsentLate[time

arrived]Fay Raynor Mark Haddad Lorraine Leonard Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Adria Fischer Marlena Gilbert Ryan Mclane Ron Mikol

Guests: David Saindon (Leftfield), Brian Dakin (Leftfield), Jim Rogers (Leftfield), Eileena Long (Leftfield), Marty Beatrice (Studio G Architects)

1. CalltoorderMs. Raynor called the Building Committee meeting to order at 6:01PM.

2. InvoicesandCommitments

Mr. Saindon presented a Leftfield Invoice on the projector as an example. Official invoice will be submitted in the coming weeks. Ms. Raynor requested that Leftfield use the google drive for all document exchange.

3. IntroductionofLeftfield,MSBA/RFSprocess,ScheduleOptions,CM‐Rvs.D‐B‐BIntroduction Mr. Saindon introduced the Leftfield Team, presented a handout “GDRSD BC Committee Meeting 1 – May 14, 2019., and provided a brief presentation of Leftfield which was based on the actual Leftfield presentation from the OPM interview. MSBA Process Mr. Saindon provided an overview of the MSBA process. The project is currently in MSBA Module 2/ Forming the Project Team. Mr. Saindon reviewed the next step in this process – the Designer Selection Process – Request For Service [RFS]. RFS Process

840




Mr. Saindon reviewed the Designer RFS schedule. Mr. Saindon confirmed that the date for the Designer Selection Panel (DSP) will be August 20, 2019; there will need to be 3 committee members on the DSP. The Committee informed Mr. Saindon that the 3 DPS members have already been established; they are: Mr. Haddad, Ms. Chesson, and Brian LeBlanc. Mr. Saindon suggested a DSP working group to finalize the RFS to be submitted to the MSBA. Mr. Saindon reviewed the consultant list [based on Mr. Saindon’s opinion] of consultants to include or exclude: Architecture, Civil Engineering, Landscape Architecture, Structural Engineering, Fire Protection Engineering, Plumbing Engineering, HVAC Engineering, Electrical/ Lighting, Data/ Communications, Environmental Permitting, Geotechnical Engineering, Geoenvironmental Engineering, Hazardous Materials, Cost Estimating, Kitchen/ Food Service Consultant, Specifications Consultant, Technology Consultant/ Audio Visual Consultant, Sustainable/ Green Design/ Renewable Energy Consultant, Code Consultant, Accessibility Consultant, Furniture, Fixtures and Equipment Consultant, Site Surveying and Security Consultant will be included. It was discussed that a Traffic consultant would be included, and the Educational Programming consultant would not be included. Ms. Raynor stated she wants the community involved in the discussion about LEED/ Sustainable/ Green Design & Renewable Energy. Ms. Raynor stated Groton-Dunstable is a private utility and recently applied to be a sustainable community. A discussion ensued about Mr. Saindon’s request for a working group on the RFS. Leftfield and Committee Members discussed and voiced their experiences and opinions regarding working groups, subcommittees, and OML. It was agreed to table this discussion and receive clarification for a future meeting. Mr. Saindon indicated that he would provide a draft RFS for review. Schedule Options Mr. Saindon presented two schedules; one from the OPM interview showing a fall 2020 Town Meeting, and the other showing an April 2021 Town Meeting. Mr. Saindon explained how the Fall 2020 Town Meeting schedule was based on assumptions, and the April 2021 Town Meeting schedule was a result of post OPM award discussions. Mr. Saindon informed the Committee that the April 2021 Town Meeting schedule is the schedule that is currently going to be utilized for the project. However, Mr. Saindon indicated that the Fall 2020 Town Meeting schedule may be discussed at a later date once the project gets more traction.

841




CM-R vs. D-B-BAs requested, Mr. Saindon presented a presentation on similarities, differences, and pros and cons between Design Bid Build/Chapter 149 and Construction Manager at Risk/Chapter 149A construction delivery methods. The Committee and Leftfield discussed these two methods/processes at length. Ms. Raynor noted that more comparable data on the two delivery methods may be requested from the Community on this topic. This topic and discussion will be continued at future meetings.

4. VotetoApproveMeetingMinutesMr. Haddad made a motion to approve the meeting minutes for the 2/13/19 Building Committee meeting; the motion was seconded by Ms. Chalmers; the motion passed unanimously by those present.

5. NextSteps Upcoming meetings were scheduled for: - 5/28/19 at 6PM, and - 6/11/19 at 6PM.

6. PublicComment‐none

7. AdjournmentThe meeting concluded at 7:25PM. Ms. Raynor adjourned the meeting.

842

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843

Groton-Dunstable Building Committee Meeting Minutes May 28, 2019

Central Office – 344 Main Street – 6:00PM

GDBC Minutes_ 05_28_19 FINAL Page 1 of 3

Building Committee Members Present/Absent [7 voting members required for quorum]

Committee Member Present Absent Late

[time arrived]

Fay Raynor Mark Haddad Lorraine Leonard Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Adria Fischer Marlena Gilbert Ryan Mclane Ron Mikol Michael Knight

Guests: David Saindon (Leftfield), Eileena Long (Leftfield)

1. Call to order Ms. Raynor called the Building Committee meeting to order at 6:05 PM.

2. Invoices and Commitments

Mr. Saindon presented a hard copy of the Leftfield Owner’s Project Manager Contract which was executed by Ms. Chesson.

3. Vote to Approve Meeting Minutes Ms. Raynor made a motion to approve the meeting minutes for the 5/14/19 Building Committee meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

4. Review and Finalize Designer RFS Mr. Saindon notified the SBC that he received an email from the MSBA and the Designer Selection Panel (DSP) date for this project was changed to 9/17/19. Mr. Saindon notified the SBC that he called the MSBA and requested if there were any cancellations for the DSP on 8/20/19 to notify him and the SBC. Mr. Saindon provided a redlined RFS document to the Committee on 5/22/19 for Committee input. Mr. Saindon received email comments from Ms. Raynor and Ms. Manugian. Comments received were reviewed at the meeting. Ms. Manugian’s

844




comment regarding the sentence “to remain consistent with the GDRSD goal to maintain community elementary schools” was discussed at length by the Committee. Ms. Gilbert indicated that she would discuss and clarify the scope of this feasibility study to the selectmen. Mr. Saindon indicated an RFS Designer walkthrough would need to occur in July, Mr. Saindon will work with Dr. Chesson to pick an acceptable date. Ms. Raynor made a motion to approve Mr. Saindon, making the adjustments discussed during the meeting and sending the draft RFS to the MSBA on 5/29/19. In addition, Mr. Saindon will make forthcoming adjustments requested by the MSBA with SBC input as needed; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

5. Discussion on the project website content Ms. Long passed out and reviewed a handout titled Groton-Dunstable Florence Roche Elementary School Website. Ms. Long provided an overview of the proposed website content. The committee was in agreement on the proposed website content that Leftfield presented. Ms. Raynor requested that Ms. Fischer, Ms. Gilbert, and Ms. Manugian provide input regarding further website development. Mr. Callahan will send Ms. Long and Mr. Saindon all of the existing website content to incorporate into the new website. Ms. Raynor proposed to the Committee to allow Leftfield to continue to develop the website based on the content discussed and return with a draft working version for review and approval before the website is launched to the public.

6. OML (subcommittee vs. working group) discussion Mr. Saindon received email comments from Ms. Raynor via email on 5/27/19. The committee discussed subcommittees vs. working groups. Based on a review of legal opinion and AG responses on this matter, it was advised that tasks could be assigned to individual committee members, and the member assigned such task can then request guidance from others so long as the count of people at one sitting does not constitute a quorum. Based on the composition of this Committee, the person designated with said task could reach out to no more than five Committee members for input or advice.

7. Schedule update Mr. Saindon indicated that he would update the RFS schedule and total project schedule in the coming weeks.

8. CM-R vs. D-B-B Mr. Saindon recommended a separate meeting to review Construction Manager at Risk vs. Design Bid Build. Ms. Fischer requested a deadline for this decision, Mr. Saindon and Ms. Raynor stated deadline is at Schematic Design.

845




9. Next Steps

Upcoming meetings are scheduled for: - 6/11/19 at 6 PM.

10. Public Comment- None

11. Adjournment Ms. Raynor made a motion to adjourn the meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present. The meeting concluded at 7:35 PM.

846

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847

Groton-Dunstable Building Committee Meeting Minutes June 25, 2019


GDBC Minutes_ 06_25_19 Final Page 1 of 3



[time arrived]

Fay Raynor Mark Haddad Lorraine Leonard Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Adria Fischer Marlena Gilbert Ryan Mclane Ron Mikol Michael Knight

Guests: Bud Robertson (Town of Groton), Judy Anderson (Town of Groton), John Reilly (Town of Groton), Josh Degen (Town of Groton), David Saindon (Leftfield), Eileena Long (Leftfield), Brian Dakin (Leftfield), Jim Rogers (Leftfield), Marty Beatrice (Studio G Architects)


2. SOI Discussion

Ms. Gilbert requested this item be placed on the agenda. The Building Committee and guests from the Town of Groton had a spirited discussion on the development of the MSBA SOI (Statement of Interest) dated 3/29/17. At the conclusion of the discussion, it was agreed that the Feasibility Study would proceed forward as outlined in the enrollment certification and OPM RFS.

3. Vote to Approve Meeting Minutes Mr. Haddad made a motion to approve the meeting minutes for the 5/28/19 Building Committee meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

4. Designer RFS Update Mr. Saindon notified the group that Leftfield received the approved Designer RFS from the MSBA on 6/17/19. Mr. Saindon reviewed the RFS schedule: 7/24/19 the district will post the RFS in the local newspaper and central register, 7/31/19 at 10am

848




a Designer briefing will occur, 8/21/19 at 2pm responses to the RFS will be due and on 9/17/19 3 representatives from the SBC will attend the Designer Selection Board Panel.

5. Vote to Approve Invoices and Commitments Mr. Saindon presented Leftfield’s invoice dated 6/25/19 for May 2019 in the amount of $10,853. Mr. Haddad made a motion to approve the invoice log dated 6-25-2019; the motion was seconded by Ms. Leonard; the motion passed unanimously by those present.

6. Vote to Approve OPM BRR (Budget Revision Request) Mr. Saindon explained the BRR process and reviewed the BRR dated 6/11/19 in the amount of $15,000 from class code 0004-000 to class code 0001-0000 for the OPM Feasibility Study. This document will need to be signed by Dr. Chesson and Ms. Gilbert. Mr. Haddad made a motion to approve the BRR as presented; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

7. Website Update & Review Ms. Long reviewed the Groton-Dunstable Florence Roche Elementary School Feasibility Website. Ms. Long provided an overview of the proposed website content. The committee was in agreement on the proposed website content that Leftfield presented. Ms. Long will work with Mr. Callahan to create an email address for questions about the feasibility study from the public, Ms. Gilbert will respond to these questions on behalf of the committee. Mr. Haddad made a motion to approve the website; the motion was seconded by Ms. Fischer; the motion passed unanimously by those present. The Committee requested that LF provide a conceptual schedule on the website showing where the project is in relation to the MSBA modules. It was agreed that the website would be launched, and the schedule will be added at a later date.

8. PDP (Preliminary Design Program) Overview Mr. Saindon reviewed the PDP process from the MSBA Module 3 document dated June 2015. Mr. Saindon will provide a list of items required from the district. Mr. Knight has copies of existing drawings and will provide these to Leftfield.


10. Next Steps

Mr. Saindon will work with Dr. Chesson’s office with confirming a quorum to schedule the next SBC meeting. It was discussed that due to summer schedules and

849




tasks at hand, the group may not meet in July 2019. That said, Mr. Haddad made a motion to approve Leftfield’s forthcoming invoice for period ending June 2019; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

11. Adjournment

Ms. Raynor made a motion to adjourn the meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present. The meeting concluded at 7:57 PM.

850

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851

Groton-Dunstable Building Committee Meeting Minutes August 27, 2019





[time arrived]

Fay Raynor Mark Haddad Lorraine Leonard Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Adria Fischer Marlena Gilbert Ryan McLane Ron Mikol Sherry Kersey

Guests: David Saindon (Leftfield), Brian Dakin (Leftfield), Eileena Long (Leftfield), Jim Rogers (Leftfield)


2. Vote to Approve Meeting Minutes

Mr. Manugian made a motion to approve the meeting minutes for the 6/25/19 Building Committee meeting; the motion was seconded by Ms. Gilbert; the motion passed unanimously by those present.

3. Vote to Approve Invoices and Commitments Ms. Kersey handed 3 originals of Budget Revision Request (BRR) #1 to Ms. Long, Ms. Long will deliver to the MSBA. Mr. Saindon presented Leftfield’s invoice dated 8/14/19 for July 2019 in the amount of $10,853. Ms. Gilbert made a motion to approve the invoice dated 8/14/19; the motion was seconded by Mr. McLane; a roll call was taken as detailed below.

Voting member In favor Opposed Absent Abstained

Fay Raynor

852




Mark Haddad Lorraine Leonard

Gail Chalmers

Alison Manugian

Luke Callahan

Brian O’Donahue

Laura Chesson

Adria Fischer Marlena Gilbert

Ryan McLane Sherry Kersey

4. Designer RFS Update

Mr. Saindon notified the group a total of 8 Designer Proposals were received. Proposals were received from CBT, Dore & Whittier, DRA, Lavalle Bresinger, Mount Vernon Group, Perkins & Will, RDA and Studio G. Mr. Saindon reviewed the Designer Selection Subconsultant Matrix dated 8/26/19. Mr. Saindon explained all of the Designer Proposals were complete except for a minor informality on Lavalle Bresinger’s cover letter. Leftfield will be delivering 14 packages of the Designer proposals and data to the MSBA on 8/28/19. Mr. Saindon explained Leftfield is currently conducting reference calls – the deadline for the reference calls is 9/10/19. The Designer Selection Panel is 9/17/19 starting at 8:30am, MSBA will send out the timeframe 2 days in advance of the panel. Due to the project receiving 8 designer proposals, the Designer Selection Panel will likely shortlist and then conduct interviews, the next Designer Selection panels are on 10/1/19 and 10/15/19.

5. Committee composition; roster update Mr. Saindon reviewed the updated MSBA Committee Roster dated 8/27/19 the roster was updated as follows: replaced Mr. Knight with Ms. Kersey and removed Ms. Fischer. Ms. Gilbert and Ms. Raynor will review with the School Committee and confirm if acceptable.

6. PDP (Preliminary Design Program) Overview-none


853




8. Next Steps

Mr. Saindon will work with Ms. Kersey’s & Mr. Haddad’s offices to request the deeds and parcels for the existing buildings and to schedule a tour of the Swallow Union School. Mr. Saindon reviewed a shared Dropbox for the project where meeting minutes and agendas will be stored, he will send an invite to the entire School Building Committee. The group agreed to meet on the 2nd and 4th Tuesdays of each month, Mr. Saindon will send out meeting invites for the remainder of 2019.

9. Adjournment

Ms. Gilbert made a motion to adjourn the meeting; the motion was seconded by Ms. Kersey; the motion passed unanimously by those present. The meeting concluded at 6:32 PM.

854

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855

Groton-Dunstable Building Committee Meeting Minutes September 24, 2019


GDBC Minutes_ 09_24_19 Rev. 2 Page 1 of 3



[time arrived]

Fay Raynor Mark Haddad Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Colby Doody Marlena Gilbert Ryan McLane Ron Mikol Sherry Kersey

Guests: David Saindon (Leftfield), Brian Dakin (Leftfield), Eileena Long (Leftfield)



Mr. Haddad made a motion to approve the meeting minutes for the 8/27/19 Building Committee meeting; the motion was seconded by Mr. McLane; Mr. Doody abstained and the motion passed by the rest of the committee present.

3. Vote to Approve Invoices and Commitments Mr. Saindon presented Leftfield’s invoice dated 9/23/19 for August 2019 in the amount of $10,853. Mr. Haddad made a motion to approve the invoice dated 9/23/19; the motion was seconded by Ms. Gilbert; a roll call was taken as detailed below.


Fay Raynor Mark Haddad Colby Doody

Gail Chalmers

856




Alison Manugian

Luke Callahan

Brian O’Donahue

Laura Chesson

Marlena Gilbert


4. Designer RFS Update

Mr. Haddad gave the group an update on the Designer Selection Panel (DSP) which Mr. Haddad, Mr. LeBlanc and Dr. Chesson participated in at the MSBA on 9/17/19. The DSP voted to interview Dore & Whittier, Lavalle Bresinger, Perkins & Will, RDA and Studio G on 10/1/19 starting at 8:30am. Mr. Saindon was directed to work with Ms. Kersey on all contract discussions with the Designer who is selected at the 10/1/19 meeting.

5. Committee composition; roster update Mr. Saindon reviewed the updated MSBA Committee Roster dated 8/27/19 the roster was updated as follows: Mr. Knight, Ms. Fischer and Mr. Mikol were removed and Mr. Doody, Ms. Kersey and Mr. Lewon were added. Leftfield will coordinate with Dr. Chesson’s office for a signature and sending the original to the MSBA.

6. PDP (Preliminary Design Program) Overview Ms. Long gave update on the 9/12/19 visit with Ms. Kersey and the Buildings & Grounds Director – Mr. Sablock to review the drawings of the existing buildings. Ms. Long reported an inventory was taken of the drawings stored in the Middle School Storage Room-an abundance of drawings for North Middle School and Middle School South were located, however not many drawings were located for Florence Roche. Mr. Saindon requested that the District work on locating more existing drawings. Mr. Haddad will get in touch with a local historian - Michelle Colette who may know locations of more drawings or have further history on the existing site. Mr. Dakin gave an update on the 9/12/19 visit to Swallow Union School to review the existing Mechanical systems. Mr. Dakin, Mr. Faxon and Mr. Sablock reviewed and discussed lessons learned from Swallow Union and what types of systems work best

857




for the District. This will help in future design of the mechanical systems at Florence Roche Elementary School Project.


8. Next Steps

Mr. Saindon confirmed the next School Building Committee meeting is on October 8, 2019 at 6:00pm at the Central Office at 344 Main Street in Groton.

9. Adjournment Ms. Gilbert made a motion to adjourn the meeting; the motion was seconded by Ms. Kersey; the motion passed unanimously by those present. The meeting concluded at 6:32 PM.

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859

Groton-Dunstable Building Committee Meeting Minutes October 8, 2019

Central Office – 344 Main Street – 6:00 PM




[time arrived]

Fay Raynor Mark Haddad Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Colby Doody Marlena Gilbert Ryan McLane Sherry Kersey Jake Lewon

Guests: David Saindon (Leftfield), Eileena Long (Leftfield), Jim Rogers (Leftfield), Sylvia Mihich (Studio G), Gail Sullivan (Studio G), Steve Michener (Studio G)



Mr. Haddad made a motion to approve the School Building Committee (“SBC”) meeting minutes for the 9/24/2019 SBC meeting; the motion was seconded by Dr. Chesson and the motion passed by the rest of the committee present.

3. Vote to Approve Invoices and Commitments Mr. Saindon presented Leftfield’s invoice dated 10/08/19 for September 2019 in the amount of $10,853. Mr. Haddad made a motion to approve the Leftfield Invoice dated 10/08/19 in the amount of $10,853; the motion was seconded by Ms. Gilbert; a roll call was taken as detailed below.



860




Gail Chalmers

Alison Manugian

Luke Callahan

Brian O’Donahue

Laura Chesson

Marlena Gilbert


Jake Lewon

4. Designer RFS Update Mr. Saindon & Dr. Chesson updated the committee on the MSBA Designer Selection Panel (“DSP”) which occurred on 10/1/2019. Studio G (“SGA”) received the highest ranking, Lavallee Brensinger was ranked second, Perkins + Will was ranked 3rd and Dore & Whittier was ranked 4th. After the DSP, Mr. Saindon sent SGA a road map of the contract process and has been collaborating with SGA and Ms. Kersey about SGA’s contract.

4a. Studio G Presentation: SGA did a presentation similar to the presentation they did for the MSBA DSP. Ms. Raynor requested that SGA ensure that all of the feasibility options include a traffic impact review as there is a concern about traffic on Route 119. Regarding wetlands, Mr. Haddad requested that SGA and Samiotes (Civil Consultant) review the feasibility options with the Conservation Commission.

4b. Contract Review/ Approval: Mr. Saindon, Ms. Kersey, and SGA are collaborating on SGA’s contract, the team hopes to come to the next SBC meeting with a contract for approval.

5. PDP (Preliminary Design Program) Overview

Leftfield will send SGA the current project directory, SGA will respond and notify Leftfield who should go on the project directory. SGA agreed to do an online survey for the community as part of feasibility. Mr. Saindon spoke to the next steps. SGA will provide a work plan for the upcoming items, Leftfield will then put the project schedule together. Mr. Saindon requested that SGA review and use the new MSBA space summary template that can downloaded from MSBA website. Ms. Gilbert

861




confirmed that on 10/23/19 the school committee will review & discuss the educational visioning.

6. Public Comment - None

7. Adjournment

Mr. Saindon confirmed the next School Building Committee meeting is on October 22, 2019, at 6:00 pm at the Central Office at 344 Main Street in Groton. Ms. Gilbert made a motion to adjourn the meeting; the motion was seconded by Ms. Gilbert; the motion passed unanimously by those present. The meeting concluded at 7:44 PM.

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863

Groton‐DunstableBuildingCommitteeMeetingMinutesOctober22,2019


GDBC Minutes_ 010_22_19 Working copy Page 1 of 4

BuildingCommitteeMembersPresent/Absent[7votingmembersrequiredforquorum]

CommitteeMember Present AbsentLate[time

arrived]Fay Raynor Mark Haddad Gail Chalmers Alison Manugian Luke Callahan Brian O’Donahue Laura Chesson Colby Doody Marlena Gilbert Ryan McLane Jake Lewon Sherry Kersey Guests: David Saindon [Leftfield], Gail Sullivan [SGA], Sylvia Mihich [SGA], Steve Michener [SGA]

1. CalltoorderMs. Raynor called the Building Committee meeting to order at 6:01 PM.

2. VotetoApproveMeetingMinutes

MOTION Mr. Haddad made a motion to approve the meeting minutes from the 10/08/19 Building Committee meeting; the motion was seconded by Dr. Chesson; the motion passed unanimously by those present.

3. VotetoApproveInvoicesandCommitments None

4. StudioGContractUpdate

Mr. Saindon provided the committee with an update to the SGA contract. Mr. Saindoned explained Basic services vs. reimbursable services as well as the accounting mechanics of the reimbursable services. Mr. Haddad made the following motion. MOTION Motion to approve the SGA designer contract for the Florence Roche Elementary School feasibility & schematic design study for a value of $456,000 for Basic Services, $59,000 for Reimbursable Services. Basic Services are a lump sum value;

864




Reimbursement Services will be managed as an allowance to the total contract value. Total contract value is $515,000 subject to an accounting amendment at the completion of the feasibility/schematic design phase. The motion was seconded by Dr. Chesson; the motion passed unanimously by those present. Votingmember Infavor Opposed Absent Abstained


Gail Chalmers Alison Manugian

arrived after the motion

Luke Callahan Brian O’Donahue

Laura Chesson Marlena Gilbert


Jake Lewon The Designer contract will be presented at the School Committee meeting scheduled for October 23, 2019, and approved at the School Committee meeting scheduled for November 13, 2019.

5. Reviewworkplan,schedule,andpreliminarytasksanddeliverablesMr. Saindon indicated that he received a workplan from SGA, and he had reviewed said workplan. Refinement of the workplan is still required. However, in the grand scheme of the project, the workplan works based on the project schedule getting the project to an April 2021 Town Meeting. That said, Mr. Saindon presented an expanded schedule showing various tasks related to the PDP process. Mr. Saindon explained the process of the ISS [Initial Space Summary]. The Committee agreed to assign this task to Dr. Chesson to manage on behalf of the Committee. The Committee also agreed to assign Dr. Chesson the task of security as it relates to the PDP deliverable. Mr. Saindon also discussed possible tasks/deliverables that may require the review or approval of the School Committee in addition to the Building Committee. Examples mentioned were the ISS, Educational Program, Special Ed spaces and approval to submit the PDP to the MSBA. Mr. Saindon and SGA presented and discussed the upcoming Educational Visioning process. Based on the commitment of time for this process as well as other factors such as budget season and the holidays, it was mentioned if this process could be

865




postponed. Mr. Saindon voiced his concern that it can not be postponed due to other factors as providing adequate time for the other phases of the project and timing of MSBA deliverables that require 7-weeks of lead-time before an MSBA Board of Director approval. Mr. Saindon explained that the MSBA does not meet in July; thus, a May/June 2020 delivery of the PSR would be required for an August MSBA BOD meeting. This would allow SGA an appropriate time to prepare a schematic design for a December 2020 delivery of a schematic design package for MSBA BOD approval in February of 2021. After this topic was discussed among the Committee Members. Leftfield and the SGA, it was agreed that the Educational Visioning process will move forward as planned. The Committee then discussed at length the expectations of the Educational Visioning sessions, goals of the sessions, community outreach, community input, and dates/times of these meetings. That said, the following chart represents what was agreed to at the conclusion of the meeting.

Mr. Saindon presented the concept of Qualitative vs. Quantitative [costs] analysis to assist with the decision-making once options start to develop. Mr. Saindon provided the Committee with Qualitative selection criteria to review.

6. PublicComment‐None

7. NextSteps

Mr. Saindon confirmed the next School Building Committee meeting would be held on November 12, 2019 at 6:00 pm at the Central Office at 344 Main Street in Groton.

8. Adjournment

Meeting Title Meeting Purpose Meeting Participant Composition Date Day Time Location

Estimated Meeting duration

Action Item [BIC]

Educational Working Group kickoff meeting

David Stephan to present and explain the intent of the educational visioning sessions, what to expect, how to organize, answer questions.

Attendance by invitation only 10/29/2019 Tuesday 9:00 AM

Central Office

Conference Room

2.5 hours +/‐

Laura to define

participants for the

meeting and send out invitation.

Community Engagement / Listening Meeting Broad brush explanation

and presentation of the project. Hear feedback from the Community

Open to the public

11/16/2019 THIS NEEDS

TO BE CONFIRMED

Saturday TBD Senior Center TBD

Should this meeting be posted? District to orchestrate how to provide

notice to the public.

Educational Visioning Working Group Meeting

Discuss and develop the educational vision of the project.

Attendance by invitation only 11/26/2019 Tuesday 11 ‐ 3 PM TBD 4 +/‐

Florence Roche Elementary School ‐ Educational Visioning / Community Outreach‐Listening Meeting Chart

866




Ms. Raynor made a motion to adjourn the meeting; the motion was seconded by Dr. Chesson; the motion passed unanimously by those present. The meeting concluded at 8:30 PM.

867

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869

Groton-Dunstable Building Committee Meeting Minutes November 12, 2019


GDBC Minutes_ 11.12.2019 Page 1 of 3



[time arrived]

Fay Raynor Mark Haddad Gail Chalmers Alison Manugian Luke Callahan Brian O’Donoghue Laura Chesson Colby Doody Marlena Gilbert Ryan McLane Jake Lewon Sherry Kersey

Guests: David Saindon [Leftfield], Brian Dakin [Leftfield], Eileena Long [Leftfield], Meryl Nistler [SGA], Steve Michener [SGA]



MOTION Mr. Haddad made a motion to approve the meeting minutes from the 10/22/19 Building Committee meeting; the motion was seconded by Dr. Chesson; the motion passed unanimously by those present.

3. Vote to Approve Invoices and Commitments MOTION Mr. Haddad made a motion to approve Leftfield’s Invoice in the amount of $10,853, and Studio G’s Invoice in the amount of $19,500; Ms. Manugian seconded the motion. A roll call was taken as detailed below.

Voting member In favor Opposed Absent Abstained Fay Raynor

Mark Haddad Colby Doody

Gail Chalmers

870




Alison Manugian Luke Callahan

Brian O’Donoghue Laura Chesson

Marlena Gilbert Ryan McLane Sherry Kersey

Jake Lewon

4. Community Engagement / Listening Meeting (Visioning Workshop 1)

The agenda for the Community Engagement/ Listening Meeting on Saturday, November 16, 2019 from 8:00 am-11:15 am was reviewed. Dr. Chesson confirmed community outreach is ongoing and there are approximately 50-80 people confirmed for the visioning workshop on Saturday. Studio G will work with the District to orchestrate a survey for input from people who cannot attend this Saturday’s session in person.

5. MSBA Reimbursement presentation

Mr. Saindon presented and explained the MSBA Reimbursement-Grant Assessment Presentation.

6. Review of potential option configurations

Mr. Saindon presented and explained the Draft Project Options Under Consideration. Ms. Raynor will work with Mr. Saindon to update the correct enrollment numbers for the options. Mr. Saindon and Mr. Dakin reminded the committee that they should be thinking about what the PSR evaluation criteria is for each option and that the evaluation criteria must be included when the options are eliminated. Mr. McLane reminded committee that when an option is removed the school committee should receive the reasoning for removal. Mr. Saindon reminded the committee that this will all be documented as part of the Preliminary Design Program (PDP).

871




7. Review work plan / schedule / preliminary tasks and deliverables

8. PDP [Preliminary Design Program] overview


10. Next Steps

Mr. Saindon confirmed the next School Building Committee meeting would be held on November 26, 2019 at 6:00 pm at the Central Office at 344 Main Street in Groton. Mr. Saindon presented a calendar that highlighted the 2nd and 4th Tuesday of each month for 2020 for proposed School Building Committee meetings. Ms. Manugian requested the committee come up with a communication plan be put on the agenda for the next meeting. Dr. Chesson agreed to work on this plan.

11. Adjournment Ms. Raynor made a motion to adjourn the meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present. The meeting concluded at 7:40 PM.

872

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873



GDBC Minutes_ 11.26.2019_DS comments Page 1 of 3


Committee Member Present Absent

Late

[time

arrived]

Fay Raynor

Mark Haddad

Gail Chalmers

Alison Manugian

Luke Callahan

Brian O’Donoghue

Laura Chesson

Colby Doody

Marlena Gilbert

Ryan McLane

Jake Lewon

Sherry Kersey

Guests: David Saindon [Leftfield], Eileena Long [Leftfield], Meryl Nistler [SGA], Steve Michener [SGA]

1. Call to order

Ms. Raynor called the Building Committee (BC) meeting to order at 6:04 PM.


MOTION Mr. McLane made a motion to approve the meeting minutes from the 11/12/19 Building Committee meeting; the motion was seconded by Ms. Manugian; the motion passed unanimously by those present.

874




3. Vote to Approve Invoices and Commitments

NONE

4. Review of potential enrollment/option configurations

Mr. Saindon presented the attached powerpoint presentation slide 7 titled “review of potential enrollment/ options configurations.” The BC had a spirted discussion about including PK & Grade 5 in the various options. Mr. Saindon suggested the space summary, educational plan and preliminary design plan (PDP) be presented to the School Committee on 1/28/2020 during a joint School Committee and BC meeting.

5. Review of comparable/probable costs analysis on various options

Mr. Saindon presented the attached “Florence Roche Elementary School Feasibility Study – PDP - Comparable/ Probable Cost Analysis – Detail” as shown on the attached Slides 7, 8 & 9 and explained how the numbers were derived. The BC had a spirited discussion about a 5th grade option. Dr. Chesson will send information from Educational Planning for Grade 5 to Mr. Saindon and he will do a comparable probable cost analysis for the “FR C New Build (All PK +G5)” option with the 859 enrollment. The BC had a spirited discussion about PK. Leftfield will review the Boutwell Early Education Center and do a comparable probable cost analysis for this option, SGA will assist as needed. SGA will include 4 classrooms in the test fit analysis which may be used for PK. The BC had a spirited discussion about which options SGA should do as test fits which included review of financial and a qualitive analysis. The BC decided that SGA will not do a test fit of the 3 “Super Schools” that have a 1,087 enrollment listed, they will do a test fit of the High School option and they will do a test fit of “Site C.”

6. Review of selection criteria for option analysis

875




Mr. Saindon presented the “Sample Selection Criteria for the Florence Roche Elementary School PDP Qualificative Analysis” as shown on the attached Slide #11. Mr. Saindon requested the BC review and send comments to Ms. Long about what should be included in the PDP evaluation criteria.


Mr. Saindon gave an update on the MSBA kick-off meeting held on 11/22/19 which was attended by the District, The Town of Groton, SGA, Leftfield and the MSBA. Mr. Saindon presented the attached slides 2, 3, 4, 5 & 6. Mr. Saindon updated the BC that SGA and Leftfield are working on a work plan and updated schedule with MSBA deliverable dates for the PDP (Preliminary Design Plan) and the PSR (Preferred Schematic Report).


9. Next Steps

The next Building Committee meeting will be held on December 12, 2019 at 6:00 pm at the Central Office at 344 Main Street in Groton.

10. Adjournment

Ms. Kersey made a motion to adjourn the meeting; the motion was seconded by Ms. Gilbert; the motion passed unanimously by those present. The meeting concluded at 8:03 PM.

876

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877

Groton-Dunstable Building Committee Meeting Minutes December 10, 2019


GDBC Minutes_ 12.10.19_sent to BC on 01.10.2020 Page 1 of 4



[time arrived]

Fay Raynor Mark Haddad Berta Erickson Alison Manugian Luke Callahan Brian O’Donoghue Laura Chesson Colby Doody Marlena Gilbert Ryan McLane Jake Lewon Sherry Kersey

Guests: David Saindon [Leftfield], Brian Dakin [Leftfield], Eileena Long [Leftfield], Meryl Nistler [SGA], Sylvia Mihich [SGA], Marylee Mercy [SGA], Gail Sullivan [SGA], Keihly Moore [SGA]

1. Call to order Ms. Raynor called the Building Committee [BC] meeting to order at 6:00 PM.


MOTION Dr. Chesson made a motion to approve the meeting minutes from the 11/12/19 Building Committee meeting; the motion was seconded by Mr. Haddad; Mr. Doody abstained and the motion passed unanimously by those present.

3. Vote to Approve Invoices and Commitments MOTION Mr. Haddad made a motion to approve Leftfield’s Invoice in the amount of $10,853, and Studio G’s Invoice in the amount of $31,500; Ms. Gilbert seconded the motion. A roll call was taken as detailed below.

878




Voting member In favor Opposed Absent Abstained Fay Raynor

Mark Haddad Colby Doody

Berta Erickson Alison Manugian

Luke Callahan Brian O’Donoghue

Laura Chesson Marlena Gilbert


Jake Lewon

4. Review of Option Test Fits Ms. Mihich presented SGA Test Fit Option 1; A Code Upgrade to the existing Florence Roche Elementary School as shown on the attached Slide 3. Ms. Mihich presented Option 2 – Renovation/ Addition to the Existing Florence Roche Elementary School as shown on the attached Slide 4; the BC had a spirited discussion about the positives and negatives in regard to this option. Ms. Mihich presented Option 3 – New Construction, behind existing Florence Roche Elementary School as shown on the attached Slide 5. Ms. Nistler asked the BC if the track could be moved to another part of the Town. Ms. Mihich explained the red addition on the test fits is for 4 preschool classrooms; Mr. Saindon reminded the BC that the pre-school decision doesn’t need to happen as part of the Preliminary Design Program[PDP], it can evolve as part of the Preferred Schematic Report [PSR]. Ms. Mihich presented Option 4-New Construction, behind the existing MS South as shown on the attached Slide 6; the BC had a spirited discussion about traffic and the vehicular circulation for this option. Ms. Mihich pointed out that vehicular circulation around the entire building would result in the undesirable situation of requiring students to cross a road in order to access open field and play areas. Ms. Mihich reviewed Option 5; New construction, behind the existing MS North as shown on the attached Slide 7. The BC had a spirited discussion about a potential 3 story elementary school and about the Twomey Center. Ms. Mihich presented Option 6 New Construction, at the G-D High School Campus as shown on the attached Slides 8 & 9. The BC had a spirited discussion about the utility costs for this option. The BC had a spirited discussion about possibly moving the students to modular classrooms, demolishing the existing school and building the new school at the existing school location over an

879




approximately 2-year timeframe; the BC discussed the high costs for the modular trailers and how these costs would be ineligible for reimbursement by the MSBA. Dr. Chesson requested that LF provide an order of magnitude total project cost and probable reimbursement on an option that would provide modular classrooms to house the entire Florence Roche students allowing for demolition and construction of a new school on the existing Florence Roche site. MOTION Ms. Gilbert made a motion that SGA/the Project further study SGA Test Fit Options: - Option 2 [Reno /Add to existing Florence Roche Elementary School], - Option 3 [site A, New Construction behind existing Florence Roche Elementary School] and - Option 4 [site B, New Construction behind MS South] Dr. Chesson seconded the motion, the motion passed unanimously by those present.

5. Review of comparable/ probable cost analysis on various options Mr. Saindon reviewed the updated PDP Comparative Cost Analysis as shown on the attached Slides 7 & 8.

6. Review of selection criteria for option analysis Mr. Saindon reviewed the Leftfield Sample Selection Criteria for the Florence Roche Elementary School PDP Qualitative Analysis as shown on the attached Slide 9. Mr. Saindon requested the BC finalize the evaluation criteria by 1/14/2020. Ms. Long will send out an online survey to the BC for the selection criteria questions.

7. Review work plan/ schedule/ preliminary tasks and deliverables Mr. Saindon reviewed the work plan and schedule for the next 3 meetings. Dr. Chesson will present an overview of the Educational Plan to the BC on 1/14/2020. Ms. Sullivan will send Dr. Chesson SGA’s notes from the Community Listening session. Ms. Raynor and Mr. Haddad requested that SGA’s team have a discussion with the sewer commission to review the capacities. SGA received a report in regards to the arsenic soil and they requested a fact sheet from their hazardous material consultant. There will be more information to follow on this item.


9. Next Steps

880




The next Building Committee meeting will be held on January 14, 2020 at 6:00 pm at the Central Office at 344 Main Street in Groton.

10. Adjournment MOTION Ms. Kersey made a motion to adjourn the meeting; the motion was seconded by Ms. Gilbert; the motion passed unanimously by those present. The meeting concluded at 8:15 PM.

881

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882

Groton-Dunstable Building Committee Meeting Minutes January 14, 2020


GDBC Minutes_ 01.14.2020, Rev. 1_sent to BC on 1.22.2020 Page 1 of 6

Building Committee Members Present/Absent [7 voting members required for a quorum]


Late

[time

arrived]

Fay Raynor

Mark Haddad

Berta Erickson

Alison Manugian

Luke Callahan

Brian O’Donoghue

Laura Chesson

Colby Doody

Marlena Gilbert

Ryan McLane

Jake Lewon

Sherry Kersey

Guests: David Saindon [Leftfield], Eileena Long [Leftfield], Meryl Nistler [SGA], Sylvia Mihich [SGA], Judy Anderson [Public]

1. Call to order

Ms. Raynor called the Building Committee [BC] meeting to order at 6:00 PM.


MOTION Ms. Raynor made a motion to approve the meeting minutes from the 12/10/2019 Building Committee meeting; Ms. Gilbert seconded the motion; Mr. Doody abstained, and the motion passed unanimously by those present.

883




3. Vote to Approve Invoices and Commitments

MOTION Ms. Raynor made a motion to approve Leftfield’s December 2019 Invoice for $10,853, and Studio G’s December 2019 Invoice for $31,850; Ms. Gilbert seconded the motion. A roll call vote was taken as detailed below.


Fay Raynor

Mark Haddad

Colby Doody

Berta Erickson

Alison Manugian

Luke Callahan

Brian O’Donoghue

Laura Chesson

Marlena Gilbert

Ryan McLane

Sherry Kersey

Jake Lewon

4. Review of Space Summary Template

Ms. Nistler presented the attached MSBA Space Summary Template and Proposed Space Summary – Elementary Schools for the Florence Roche Elementary School. Ms. Nistler explained to the BC that this is an MSBA standard template that SGA populated with input from the District. Dr. Chesson confirmed there is no after school program, and the before school program occurs in the cafeteria in the Florence Elementary School; therefore SGA will remove the 500 proposed square feet for “Other” listed on the MSBA Space Summary Template. SGA calculated that to

884




have an all-school assembly space, the school will need a space with 10,875 SF. The BC had a spirited discussion about having a moveable partition between larger spaces, i.e., gymnasium, auditorium, cafeteria. SGA will continue to explore these in the design. SGA will add1 additional Small Group Room/ Reading that will be used for Math– this will be put into the special education category. Ms. Mihich requested that the District review the detailed proposed space summary and ensure that this aligns with the District’s plan. Dr. Chesson will work with the District and provide these requirements to SGA. Ms. Mihich reviewed the floor plans for Option 3 – New Construction – Behind Existing Florence Roche. Ms. Raynor noted that the Community Spaces – i.e., Gymnasium & Cafeteria should be close to each other and being easily able to close off from the rest of the school; Ms. Manuigan agreed. Dr. Chesson noted that the cafeteria should be adjacent to an outdoor play area. Ms. Nistler stated that in February 2020, SGA would meet with the Florence Roche Elementary School’s teachers and the District. Ms. Raynor noted that there is a desire in the community to have the “reading nooks,” which were shown at the Community Meeting. MOTION Ms. Gilbert made a motion to approve the DRAFT Proposed Space Summary – Elementary Schools for Florence Roche Elementary School; the motion was seconded by Ms. Maniguan, and the motion passed unanimously by those present.

5. Review of the community survey

Ms. Nistler presented the attached results of the community survey; 225 community members responded to the survey. The BC had a spirited discussion about the results of the community survey.

6. Update of option test fit

Ms. Mihich presented the updated Option 2 Test Fit - Reno/Add to the Existing Florence Roche Elementary School. Ms. Erickson asked if there was any consideration

885




taken to have 5th and 6th grade included in the Florence Roche Elementary School. Ms. Gilbert confirmed that this was reviewed and discussed before SGA was under contract. Ms. Gilbert will update Ms. Erickson after the meeting about the previous meetings and findings. Ms. Raynor requested that SGA review the existing traffic and drop off flow with the Middle School North, Middle School South and the Florence Roche Elementary School. Ms. Mihich stated that SGA had preliminary conversations with the traffic engineers, and they will take existing traffic flow into consideration as the design moves forward. The BC had a spirited discussion about the traffic patterns on the Twomey Center, Middle School North, Middle School South and Florence Roche Elementary School properties. Ms. Manugian and Ms. Gilbert discussed that a Campus traffic Masterplan Strategy is a separate and independent project from the Florence Roche Elementary School project. This will be reviewed and discussed further during the Preferred Schematic Report (PSR) Phase. Dr. Chesson noted that SGA, Leftfield and the District have met with SGA’s security consultant and had preliminary conversations about the project. Ms. Mihich presented Option 3 [Site A]/ New Construction – Behind Existing Florence Roche test fit. The BC had a spirited discussion about the current use of the existing track and field. Ms. Manugian stated that the existing track is underutilized. Discussions ensued resulting that the track should no longer be considered in keeping or relocating at the existing campus. SGA will remove this program element from the site, should the design determine. The BC had a spirited discussion about having modular classrooms for 2 years during the construction of the renovated or new Florence Roche School. Mr. Saindon commented that cost to house all the students, plus ancillary functions would be astronomical; in addition, all of these temp facility costs would be deemed ineligible by the MSBA. Dr. Chesson commented that her experience with temp facilities has also been extremely expensive. Dr. Chesson also commented that she has heard of procurement and lead-time challenges for temp facilities from colleagues on other school projects. Ms. Mihich presented Option 4 [Site B] – New Construction – Behind Existing Middle School South.

886




7. Review/update on comparable/probable costs analysis on various options

Mr. Saindon presented the Boutwell renovation PDP Conceptual Construction Cost Analysis estimated at approximately $2.1M. Mr. Saindon stated this would be an interior renovation project as the building envelope is in visually observed to be in good condition. In addition, Mr. Saindon mentioned that the delta increase to include the pre-k program into a 645 new construction option would be roughly $4.1 mm, and the probable net cost to the Town after received reimbursement would be $2.3 mm. Thus, this could be considered a neutral cost.

8. Review of selection criteria for option analysis

Mr. Saindon presented the PDP evaluation criteria survey results. Questions 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 & 12 all received favorable votes to remain on the PDP evaluation criteria. Question 11 had 6 votes to remain on the PDP evaluation criteria and 4 votes to be removed from the PDP evaluation criteria. Ms. Long will send out a survey to the BC for the PDP evaluation criteria ranking. MOTION Ms. Manuigan made a motion to remove question #11/ Pedestrian Access and combine questions #3/ Traffic & #7/ Neighborhood Impact PDP evaluation criteria. Ms. Gilbert seconded the motion, and the motion passed unanimously by those present.

9. Review of the educational plan

Dr. Chesson provided an update on the status of the educational plan. Dr. Chesson will update the educational plan based on the feedback from SGA and Leftfield.

10. Review work plan/schedule / preliminary tasks and deliverables

Mr. Saindon reviewed the Building Committee Meeting Work Schedule and deliverables.

887




11. PDP [Preliminary Design Program] overview

Mr. Saindon provided an update for the BC that the District, Leftfield, and SGA are working on the PDP which is scheduled to be approved at the 1/28/2020 BC Meeting and submitted to the MSBA on 2/4/2020.


13. Next Steps

The next Building Committee meeting will be held on January 28, 2020, at 6:00 pm at the Central Office at 344 Main Street in Groton. Ms. Gilbert updated the BC that CPC funding is available for this next coming year; Mr. Saindon will put together a presentation about how CPC funding would affect the overall project budget.

14. Adjournment

MOTION Ms. Gilbert made a motion to adjourn the meeting; Dr. Chesson seconded the motion; the motion passed unanimously by those present. The meeting concluded at 9:05 PM.

888

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889



GDBC Minutes_ 01.28.2020 _Sent to BC on 02.03.2020 Page 1 of 4

Building Committee Members Present/Absent [7 voting members required for a quorum]


Late

[time

arrived]

Fay Raynor

Mark Haddad

Berta Erickson

Alison Manugian

Luke Callahan

Brian O’Donoghue

Laura Chesson

Colby Doody

Marlena Gilbert

Ryan McLane

Jake Lewon

Sherry Kersey

Guests: David Saindon [Leftfield], Eileena Long [Leftfield], Meryl Nistler [SGA], Sylvia Mihich [SGA], Judy Anderson [Public]

1. Call to order

Ms. Raynor called the Building Committee [BC] meeting to order at 6:00 PM.


MOTION Mr. Haddad made a motion to approve the meeting minutes from the 01/14/2020 Building Committee (BC) meeting; Ms. Gilbert seconded the motion; and the motion passed unanimously by those present.

890




3. Vote to Approve Invoices and Commitments- None

4. Review of PDP submission [summary level]

a. Review of space summary template

Ms. Raynor requested that the BC review the Swallow Union Report. Ms. Nistler confirmed that the Swallow Union Report will be part of the Preliminary Design Program (PDP); Ms. Raynor requested that the Committee review this at the next BC Meeting. Ms. Nistler presented the updated Space Summary Template with the modification in the Education Plan that the District submitted. The BC had a spirited discussion about the Health & Physical Education category being 1,700 SF over the standard MSBA Space Summary. Ms. Nistler presented the updated option test fits; these will be included in the PDP.

b. Review/update on comparable/probable costs analysis on various

options

Mr. Saindon presented the updated comparable/probable cost analysis on the 3 test fit options. In addition, Mr. Saindon presented a probable cost update to the committee based on the square footage of 113,650 which represents the space summary that will be submitted to the MSBA. The BC had a spirited discussion on the comparable/probable cost analysis and how the cost of the project will impact the Town. Ms. Manugian asked if the project will be bonded for the full amount of the project or just the District’s share; Mr. Saindon confirmed that the District will need to bond for the full project cost. Mr. Haddad and Mr. Saindon will meet with the Town of Groton bond advisor to review how the project affects the overall Town debt.

c. Review of selection criteria for option analysis

891




Mr. Saindon presented the Florence Roche Elementary School PDP Qualitative Analysis Evaluation Criteria of the 3 options based on rankings received from the committee members; this document will be included in the PDP.

d. Review of educational plan

Dr. Chesson presented an overview of the educational plan; this document will be included in the PDP.

5. Approve submittal of PDP to the MSBA

Ms. Nistler gave an overview of the PDP document which will be submitted to the MSBA on or before 2/4/2020. Mr. Saindon also provided an overview of the PDP contents focusing on these three elements; educational program, space summary, and review of comparable-probable costs. The BC had a general discussion about the PDP submission to the MSBA. Ms. Manugian asked Mr. Saindon if there are contents in the PDP that would bind the District. Mr. Saindon commented no; the PDP document is a fluid document. However, Mr. Saindon did comment that discussion of square footage and how square footage drives costs should be discussed sooner than later. This was in regard to the additional althetic square footage that is being considered. Ms. Raynor requested that going forward, she would prefer to have the ability to review the entire contents of a submittal prior to voting SGA & Leftfield on submitting the package to the MSBA. MOTION Mr. Haddad made motion to have SGA and Leftfield submit, on behalf of the Building Committee, the PDP to the MSBA for review and consideration pursuant to the review of the PDP package as presented tonight by SGA and Leftfield, with emphasis on the educational program, space summary, and review of comparable-probable costs. Ms. Manugian seconded the motion; and the motion passed unanimously by those present.

892





Mr. Saindon reviewed the schedule and work plan in relation to the PSR (Preferred Schematic Report) which will be submitted on May 5, 2020. Dr. Chesson confirmed the District is working on a communication plan; the draft of this plan will be available for the next meeting. Ms. Gilbert will collaborate with the district on this plan. The BC will confirm a date and venue for the next community meeting; this will occur in March 2020. SGA & Leftfield will provide a roadmap for the BC leading up to PSR Submission.

7. Update/review of PDP selected options for commencement of the PSR phase-

None

8. Public Comment - None

9. Next Steps

The next Building Committee meeting will be held on February 11, 2020, at 6:00 pm at the Central Office at 344 Main Street in Groton.

10. Adjournment

MOTION Ms. Gilbert made a motion to adjourn the meeting; Mr. Haddad seconded the motion; the motion passed unanimously by those present. The meeting concluded at 7:18 PM.

893

APPENDIX 8...GDBC Minutes_ 05_14_19_FINAL Page 3 of 3 CM-R vs. D-B-B As requested, Mr. Saindon...

Documents

Transcript of APPENDIX 8...GDBC Minutes_ 05_14_19_FINAL Page 3 of 3 CM-R vs. D-B-B As requested, Mr. Saindon...