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Integrity Development Review of

Corruption Vulnerability Matrix: VOLUNTARY OFFER TO SELL

System Activity Corruption Risks Likelihood of

Occurrence(Low, Medium, High)

Importance or

Significance (Low,Medium, High)

Existing Controls

1. Filing ofnotarized LetterOffer (VOS Form1)

a. Selling of forms

b. Influence Peddling byattorneys-in- fact

Low

High

Low

High

None

None

Tepo

Totfof

2. DetermineCompleteness ofDocuments

a. Facilitation in thegathering of documentsby DAR personnel;

b. Loss/misplace of claimfolders/documents

High

High

High

High

Sufficient as to recordshandling of receiveddocuments as there isa checklist andlogbook. However,the risk of facilitationarises when the LOslack some basicdocument.

Basic physical safetyof premises.

eaT

Atmin

a

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System Activity Corruption Risks Likelihood ofOccurrence

(Low, Medium, High)

Importance orSignificance (Low,

Medium, High)

Existing Controls

5.Preparation of FIRand LUM

- same as above- - same- - same- -same-

6. Screening &Selection of qualifiedpotential ARBs.

a. Landownerintervening/ influencingBARC members in theselection of ARBs.

b. ARB receiving grantmore than the maximumlimit provided by law.

High

Low

High

High

Policy guidelines isprovided underA.O.No.2 s.2005;MARO reviews &issue certificate ofqualified potentialARBs

None-No regional andinter-region databaseof ARBs

Atinta

1

2

3

MB

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(Low, Medium, High)


Medium, High)

Existing Controls

7. Forwarding of CFto DARPO w/approved sub/segregation plan-CF TransmittalMemo; ASP withtechnicaldescription &perimeter land usemap

CF or some documentslost in transit ormisplaced for possibilityof facilitation of lostdocuments.

High High CF Transmittal Memostamped received

Tps

8. Evaluation of CFby DARPO

as to sufficiency andprocess-ability of CF &recommendingsubmission of CF toLBP-AOC

Abuse of discretion-delaying of evaluation &

submission of CF toLBP-AOC

Medium High None Aa

9. Preparation ofmemo request tovalue & indorsementof CF to LBP-AOC.

Abuse of discretion-delaying the preparationof memo request tovalue and the transmittalof the request to LBP-AOC

Medium High Transmittal Report AoA

10. Receipt and

acknowledgment byLBP of CF

None N/A N/A N/A N

11. Sending ofmemo valuationworksheet (LVW) toDARPO

None N/A N/A N/A N

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(Low, Medium, High)


Medium, High)

Existing Controls

12. Receipt andreview of memo ofvaluation worksheet(LVW) from LBP-order to deposit LBPtogether with APFU-Posting of notice ofland valuation(NLVA) with MOV,LVW, and LOs replyform for 7 days

NoneN/A N/A Posting o Notice of

ValuationN

13. Issuance

certification of depositto DAR (Cert. Ofdeposit)

None N/A N/A N/A N

14. LOs to respond toNLVA within 30 daysfrm receipt & submitdocument to LBPrequesting forpayment ofcompensation

None N/A N/A N/A N

15. Sending of LOsresponse to NLVA toLBP

None purely ministerial N/A N/A N/A N

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(Low, Medium, High)


Medium, High)

Existing Controls

**LO Acceptsvaluation -16a. Forwards toROD copy ofcertificate of deposittogether with ASPand request transfercert. of title in thename of RP

None N/A N/A N/A N

**If LO rejectsvaluation -

16b. If LO rejects theoffer price or fails toreply w/in 30 daysfrom receipt of NLVA,forwards to RODcopy of cert. ofdeposit, ASP with TDand letter of requestto ROD for issuanceof RP title

None N/A N/A N/A N

17. Issuance by RODof TCT in the name ofthe CF RP and

forwards ownersduplicate copy toDARPO

None N/A N/A N/A N

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(Low, Medium, High)


Medium, High)

Existing Controls

18. Preparation ofrelease form;payment to LO andmortgagee-Bank/creditors ifencumbered

None N/A N/A N/A N

19. Conductssummaryadministrativeproceedings,rendering decisions &inform parties

Note: subject of separatereport.

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Corruption Vulnerability Assessment: LAND USE CONVERSION

ActivityResponsibleunit/person

Objective Risk factorLikelihood ofoccurrence

Significance ofimpact

Control activity/mechanism

A

1. Secureapplication formand checklist ofrequirements fromRCLUPPIsecretariat

Applicant/RCLUPPI

Secureapplication form

Forms may beissued for a feebecause theyare kept andsold or no longeravailable andneed to bephotocopied

Medium MinorSignificance

None N

2. Applicantprepares orsecures therequirements forland conversion.1

Applicant andOfficesconcerned

Ensure thatotherregulations arecomplied with

Submission ofspuriousdocuments dueto lack of trainingin examining theauthenticity ofdocuments

High MajorSignificance

None N

1The requirements are the following among others: project feasibility study, narrative description of the development plan, proof of finan

developer, socio-economic benefit cost study of the proposed project, certification from the HLURB Regional Officer, certification from a

environmental compliance certificate, if applicable.

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A

3. Applicant erects

billboard, takesphotos ofbillboard, land andstructures

Applicant and/or

photographer

To show

presentcondition of theland

Possible

submission ofpictures nottaken from theactual areabecause there isno validationabout theauthenticity ofthe pictures

Medium Minor

significance

None N

4. Submits 2LUCF withattachments toMARO

Applicant/MARO

To show proofof ownership,location of theproperty, seek

MAROcertification, andprovide copy ofnotice of LUCapplication.

Submission ofspuriousdocuments dueto lack of training

in examining theauthenticity ofdocuments

Medium Majorsignificance

None Satr

3. Applicant erectsbillboard, takesphotos ofbillboard, land andstructures

Applicant and/orphotographer

To showpresentcondition of theland

Possiblesubmission ofpictures nottaken from theactual areabecause there isno validationabout the

authenticity ofthe pictures

Medium Minorsignificance

None N

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A

4. Submits 2

LUCF withattachments toMARO

Applicant/

MARO

To show proof

of ownership,location of theproperty, seekMAROcertification, andprovide copy ofnotice of LUCapplication.

Submission of

spuriousdocuments dueto lack of trainingin examining theauthenticity ofdocuments

Medium Major

significance

None S

atr

5. MARO receivesLUCF copy

MARO To check CARPcoverage,

presence ofFBs, inspectbillboard, postsnotices inconspicuousplaces,prepares MAROcertification

MARO might justsign the

certificationwithout inspectingthe property/billboard andwithout postingthe notice due tohigh level ofdiscretion

High Majorsignificance

Guidelines(AO 1 and

MC 2 bothseries of2002)

to

ris

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A

6. Applicant files 4

complete LUCFsand MAROcertification toRCLUPPISecretariat

Applicant/

RCLUPPISecretariat

To meet

requirements forconversion

Possible

submission ofspuriousdocuments dueto lack of trainingin examining theauthenticity ofdocuments

High Major

significance

Guidelines

(AO 1 andMC 2 bothseries of2002)

P

7. RCLUPPISecretariat

receives andreviewsapplication;assessment offees and cashbond

RCLUPPIsecretariat

To checkapplication

folderscompleteness; ifcomplete issuesassessment offees andcomputation ofcash bond

Discretion to passjudgment on the

application as tocompletenessand lower fees tobe paid


Formula/guideline/

zonalvaluation

Tn

pristhstdthfe

8. Applicant payscorresponding

fees and submitreceipts toRCLUPPI

Applicant/Cashier/

RCLUPPIsecretariat

To pay amountof cash bond

and fees asassessed

None NA NA Order ofPayment

S

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A

9. RCLUPPI

accepts receiptsand mark it as thefiling date of theapplication

Applicant/

RCLUPPIsecretariat

To establish

date of filing ofthe application

None NA NA Date of

payment offees

10. RCLUPPIschedules and

conducts ocularinspection

RCLUPPImember/ PARO

/ MAROconcerned

To verify andevaluate onsite

the veracity ofinformation ascontained in theapplication

Applicant canbribe the OCI

party or the OCIparty candemand paymentfrom the applicantin exchange for afavorable reportdue to thepossibility ofcollusion amongthe OCI partymembers


None

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A

11. OCI team

prepares fieldinvestigationreport

OCI team To document

OCI findings

Applicant can

bribe the OCIparty or the OCIparty candemand paymentfrom the applicantin exchange for afavorable reportdue to thepossibility ofcollusion amongthe OCI partymembers

High Major

significance

None

12. Examinerequirements/deliberation of FIR

RCLUPPIExcom

To confirm OCIfindings

The Applicantcan bribe theRCLUPPIRCLUPPI Excommembers or theEXCOM candemand paymentfrom theApplicant inexchange for a

favorable findingor decision


Threemembercommittee

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A

13. Prepare

favorableendorsement

RCLUPPI

Excom

To inform RD of

RCLUPPIdecision

Collusion among

RCLUPPI Excommembers

NA NA NA

14. RD Approval/Disapproval

RegionalDirector

Formal approvalof the decision

The Applicantcan bribe theRegional Directorin exchange for afavorabledecision


Time frame/appealprocess

15. IssueConversion Order

RCLUPPISecretariat

ConversionOrder document

None/ Ministerial NA NA NA

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2a Successful

2b Not

successful

Case closed

Issue BARC

certification

3. Filecompliant orpetition withRARAD/PAR

AD/PARO

5aRespondentdoes not file

answer

5bRespondentfiles answerwithin 10days fromreceipt of

summons

5c No declaratior judgment by respondent alloparticipate uponexplanation of f

an answer

6a Parties settle/compromise

Agreement

7 Noagreementcompromise. hearing

continues

7a PartiessubmitMemorandawithin 10

days fromterminationof hearing

1 Agrariancase, dispute

or controversy

2. Submit to BARC ofbarangay where propertyis situated for mediationor conciliation by BARC

or PARO within 30 days

4 Summons served onrespondent by DARABSheriff or designatedofficer within 2 days from

filing

6 HearingbyAd udicator

8 RuAdjuday

60 d

9 MRec15 drece

dec

Process Flow: AGRARIAN ADJUDICATION

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Corruption Vulnerability Matrix: AGRARIAN ADJUDICATION

Activity Risk factorLikelihood of

occurrence

Significance of

impact

Control ac

mechan1. Submit to BARC ofbarangay where property issituated for mediation orconciliation by BARC orPARO within 30 days

If successful, case closed.

None NA NA NA

2. If not successful, IssueBARC Certification

None NA NA NA

3. Filing of sworncomplaint/verified petition toDARAB

None NA NA NA

4. Receiving clerk checks ifthe complainant has paidfiling fee or not.

None NA NA NA

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Activity Risk factorLikelihood ofoccurrence


Control acmechan

Counsel of the farmer

complainant may ask forpayment of filing fee even ifcomplainant is exempted(pauper litigant)

High Highly significant List of fees (from

rules)

5. If complainant is notconsidered a pauper litigant,litigant is required to payfiling fee at the DAR cashier.

None NA NA NA

COB may ask for paymentof personal service fee

exceeding prescribedamount

High Highly significant List of fees

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Control acmechan

6. Complainant returns to

COB for docketing of thecomplaint/petition

None NA NA NA

7. Raffling of case2 Case may not be actuallyraffled but assigned topreferred sala.

Low Low None

Possible collusion betweenCOBs to get preferred case.

Low Low None

8. PARAD/COB determines ifthe complaint has a BARCcertification and certificate ofnon-forum shopping

None NA NA NA

9. If there is no certificate of

non-forum shopping, PARADissues order directingcomplainant to submit one.

None NA NA NA

2If there is more than one sala in the province.

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Control acmechan

10. If complete, the COB will

prepare summons

COB may ask for exorbitant

fees for serving summons


11. Summons served onrespondent by DARAB sheriffor designated officer within 2days from filing.

Sheriff may ask for fees forserving summons(exceeding actual andincidental expenses subjectto approval of theAdjudicator)


11a If respondent does notfile answer, no declaration

judgment by default,respondent allowed toparticipate upon satisfactoryexplanation of failure to fileanswer

None NA NA NA

11b If respondent filesanswer within 10 days fromreceipt of summons, conducthearing by adjudicator

None NA NA NA

12. If partiessettle/compromiseagreement, adjudicatorapproves agreement afterdetermining validity (thencase closed)

None NA NA NA

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Control acmechan

13. If no agreement

/compromise, hearingcontinues, parties submitmemoranda within 10 daysfrom termination of hearing

None NA NA NA

14. Draft resolution isprepared by COB or LO

LO may extort from partiesfor favorable decision

High Major significance PARAD reviews dresolution

Parties may offer bribe to LOfor favorable decision

High Major significance PARAD reviews dresolution

15. Ruling by Adjudicatorwithin 15 days fromsubmission, 60 days fromfiling. Decision final after 15days, writ of execution andimplementation

Possible collusion betweencomplainant or defendantand the adjudicator.

High Major Significance Motion for recons

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Control acmechan

16. Motion for

reconsideration 15 days fromreceipt of decision

Possible collusion between

complainant or defendantand the adjudicator.

High Highly

Significant

Appeal to the DA

Central Office

17. Decision on the MR Possible collusion between

complainant or defendantand the adjudicator

High Highly

Significant

Appeal to the DA

Central Office

18. Filing of notice of appeal

to DARAB Secretariat/DARAB Adjudicator and payappeal fee

None NA NA NA

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Control acmechan

19. PARAD forwards the

complete case folder toDARAB CO

Records may be lost in

transit

Low Minor significance Parties are furnis

of documents sub

20. DARAB Secretariat

receives the case folder andchecks if appeal fee is paid.

None NA NA NA

21. DARAB Secretariatconducts raffling of case andforwards case folder toponente.

Case may not be actuallyraffled but assigned topreferred ponente.

Low Minorsignificance

None

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Control acmechan

Possible collusion between

Chief of staff and member ofthe DARAB Secretariat toget preferred case.

Low Minor significance None

22. Review of case Possible offer of bribe fromparties

High Major significance Review of ponen

LO may contact parties askfor money in exchange forfavorable decision

High Major significance Review of ponen

Possible collusion betweenLO and ponente

High Major significance Subject to reviewsignature by otheof the Board

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Control acmechan

Possible outside or political

influence

Low Major Significance

23. Rerouting of decisionponente to other members ofthe Board

Possible collusion betweenLO and ponente

High Major significance Subject to reviewsignature by otheof the Board

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Control acmechan

24. Promulgation of decision Delay in the release of

decision

High Major significance None

25. Execution of Decision Possible extortion andintentional delay in theexecution of decision

High Major significance None

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EC-OMB Corruption Prevention Project

Integrity Development Review of the Department of Agrarian Reform

2007 Dar Annex

Documents

Transcript of 2007 Dar Annex