GASTPE_Guidelines_SY2015_2016 (1).pdf

7/21/2019 GASTPE_Guidelines_SY2015_2016 (1).pdf

1/43

4/14/20

POLICIES AND GUIDELINES ON THE

IMPLEMENTATION OF THE GOVERNMENT

ASSISTANCE TO STUDENTS

AND TEACHERS IN PRIVATE EDUCATION

EFFECTIVE SY 2015 2016

DepEd Order No. 6, S. 2015

LEGAL BASES


2/43

4/14/20

RA 6728 or GASTPE Law

Section 2. Declaration of Policy

1. Policy of the State to promote quality education andmake it accessible to all Filipino citizens

2. Recognition of the complimentary roles of public andprivate education institutions

3. Recognition of the past and continuing invaluablecontribution of private schools to education

4. The State to provide mechanisms to improve qualityof private education by maximizing the use of itsexisting resources

Government

Assistance to

Students and

Teachers in

Private

Education

1. Education Service Contracting

(ESC) regular and Open High

School Program (OHSP)

2. Teacher Salary Subsidy (TSS)

3. In-Service Training (INSET)

4. Research

R.A. 8545 (Expanded) GASTPE


3/43

4/14/20

GENERAL PRINCIPLES AND

OBJECTIVES

Public Sector Private Sector

Reduce class sizes in public

high schools to manageable

levels - improve the learning

environment

Utilize excess capacities of

private secondary schools

(classrooms and teachers)

Decongest public secondary

schools, esp. those w/

shortages of classrooms and

teachers

Improve viability of private

secondary schools

General Principles of ESC

Democratize and improve access to secondaryeducation

Demonstrate strong public-private relationship


4/43

4/14/20

PROGRAM MANAGEMENT

State Assistance Council (SAC) policy-making body for GASTPE

chaired by DepED Secretary

Department of Education agency responsible for

program implementation

issues annual guidelines

Management

Regional Program

Committees (RPComs)

chaired by DepEd RD and PEACRPD

oversee operations of the

program in a region

Private Education

Assistance Committee

(PEAC)

trustee of FAPE contracted by DepEd

PEAC National Secretariat

manages the program


5/43

4/14/20

Roles of the PEAC-NS

Established by govt. toassist private schools

DepEds partner in theimplementation ofassistance programs forprivate schools

Conducts certificationas a quality assurancemechanism for schoolparticipation in the ESC

EDUCATION SERVICECONTRACTING


6/43

4/14/20

ESC Subsidy

1. Given to elementary graduates who opt to enrollin private high schools under a formal school

setting or Open High School Program (OHSP)

a) covers four (4) years of secondary education

b) given starting at Grade 7

2. ESC is a subsidy because students pay top-ups

the difference between the subsidy and a private

schools actual tuition and other fees

Level Formal SchoolingOpen High School

Program

Grade 7 7,500.00 7,500.00 all-in

Grade 8 7,500.00 7,500.00 all-in

Grade 9 6,500.00 6,500.00 all-in

Grade 10 6,500.00 6,500 all-in

NCR10,000.00

Grades 7 to 10

10,000.00

Grades 7 to 10 all-in

Note: Unless SAC approvesIncrease

Unless SAC approvesincrease

Amount of ESC Subsidy (per

student per year)


7/43

4/14/20

Added provision

Open High School Program

Exception to All-in Provision (no top-up) of Subsidy:

o A school may charge the grantee the cost of

reproduction of the prescribed student learning

modules provided by the PEAC National Secretariat

Private School

Participation in the ESC


8/43

4/14/20

Private School Participationin ESC

For Regular (Formal Schooling)1. Must have government recognition

2. Must pass Certification

3. Schools accredited at least as Level I by any member

of the Federation of Accrediting Agencies of the

Philippines (FAAP) are exempt from Certification

Private School Participation

in ESC

For Regular (Formal Schooling)

3. Actual participation of new schools depends on:

a. Availability of new slots

b. Position based on a queuing system

c. Priority based on seat shortages in the

city/municipality

d. March-end cut-off list for newly-certified schools


9/43

4/14/20

Private School Participationin ESC

For OHSP (Informal Schooling)

1. Must have government recognition2. Must be accredited at least as Level II by any

member of the FAAP, or has passed the Certification

Program with a rating of at least 2.50

3. Must have the following:

a. ICT facilities with good internet connectivity;

b. Student Guidance Services

ESC Certification


10/43

4/14/20

ESC Certification

Certification Program Goals1. Determine if a GASTPE participating or applicant

school complies with DepEd minimum standards and

criteria for participation in the ESC

2. Assess the extent of school compliance with standards

3. Evaluate school characteristics, qualitative traits of

excellence and level of performance

ESC Grade 7 Slot

Allocation to

Participating Schools


11/43

4/14/20

ESC Grade 7 Slot Allocation toParticipating Schools

1. Fixed Slot Allocation

Equal to actual no. of Grade 7 ESC grantees last SY provided

school is in good standing: passed last certification/re-certification visit

no adverse findings in last monitoring

demonstrated capacity to utilize slots

New or first time participating schools 50 slots

2. Incentive Slot Allocation

Level II and above accredited schools plus 60 (New Provision)

Level I accredited schools plus 30 (New Provision)

Certification rating of 3.00 and above plus 15

ESC Grade 7 Slot Allocation

3. Total slot allocation is equal to the sum of the ff:

Fixed slot allocation, plus

Incentive allocation, if any, plus

Additional slot if any, minus

Sanctions and penalties, if any

4. A schools total slot allocation is indicated in its online

account in the ESC Information Management System

(ESC IMS) in the PEAC website: www.fape.org.ph
http://www.fape.org.ph/http://www.fape.org.ph/


12/43

4/14/20


6. Letter requests for additional slots must besubmitted to the PEAC National Secretariat on

or before June 1, 2015. Requests received

after this date will not be entertained unless

the request cites extraordinary

circumstance/s.

ESC OHSP Slot DistributionSchools authorized to offer the OHSP

are provided slots depending on their capacityand on the number of applicants they certify as

capable of undergoing this mode of delivery



13/43

4/14/20

ESC Grantee Selection


1. Schools campaign for applicants to fill up their slot

allocations

2. Preference shall be given to public elementary graduates

3. Preference shall also be given to students who need

financial assistance (RA 10533 E-GASTPE)

4. A School Committee (SC) chaired by the principal with a

representative each from PTA and faculty association as

members:

Screen and prepare each applicants profile as basis for selection

Keep applicants profiles for inspection by DepEd and PEAC

5. SC assesses and selects applicants need and capability to

sustain secondary education in the school and selects

applicants for limited ESC slots


14/43

4/14/20


For OHSP applicants, the school mustcertify in writing that it has assessed

student-applicants readiness and

capability to undergo this mode of

learning


6. Principal must conduct an orientation for grantees and

parents/guardians on ESC guidelines:

Emphasize ESC is a program of government under GASTPE

Objectives of ESC

How grantees were selected and out of how many applicants

Requirements for grantees to continue enjoying their subsidies

How much subsidy per student and top-up to be paid, if any


15/43

4/14/20


6. School must keep an attendance sheet as proof of theconduct of the orientation together with individual

contracts signed (sample in PEAC website) for

inspection by DepEd and PEAC

7. School must encode names and info. of selected

grantees as well as those of its regular students in the

ESC IMS


8. School must indicate in student IDs the icon provided

in PEAC website to signify student is an ESC grantee

9. Schools must submit billing statements generated by

ESC IMS along with supporting documents to PEAC

RPC by the August 15 DEADLINE!


16/43

4/14/20

Conditions for ESC

Grantees to Maintaintheir Grants/Subsidies

Conditions for ESC Grantees to

Maintain their Subsidies


1. ESC is Government financial assistance to grantees, no

maintaining grade is required

2. Grantee promotion to next year level assures him/her

of continued support through ESC subsidy


17/43

4/14/20

Situations that result in theloss of ESC Subsidy

For Regular (Formal Schooling)3. The subsidy is terminated for any one of the following

situations:

If a grantee drops out for non-health reasons in the middle ofthe school year;

If a grantee does not apply for official leave and does not re-enroll the following year;

If a grantee is retained in the same year level or is not promotedto the next higher year level;

If a grantee is suspended for more than 2 wks. or is dismissed orexpelled by the school for disciplinary violation;

If a grantee transfers to a non-ESC participating school

ESC Subsidy is Portable

Subject to Conditions


4. Guidelines on grantee transfers

Outside the NCR into the NCR is not allowed

Outside NCR to another school outside NCR is permitted

NCR to outside NCR is permitted but subsidy is reduced

If transfer is before July 15, subsidy is paid to the school the

grantee transferred to

If transfer is after July 15, subsidy is paid to school of origin and

grantee has to pay tuition and other fees in school he/shetransferred to for that year


18/43

4/14/20

Conditions for ESC Granteesto Maintain their Subsidies


5. A Grantees Transfer is valid when: School of origin gives written certification that the grantee is a

student of the school indicating his/her student ID number and

submits this to the new/receiving school

School of origin indicates in its online account that the status of

student is a Transfer-Out

Receiving school indicates in its online account that the grantee

is a Transfer-In

Grantee is included in the accepting schools Billing Statement

Conditions for ESC Grantees

to Maintain their Subsidies


1. Complete and pass a given year level within one

calendar year from enrolment

2. Enroll in the next year level within 2 months from

completing and passing the previous year level

3. No maintaining grade is required for retention in the

program


19/43

4/14/20

Situations where ESC OHSPGrantees lose their Subsidy


4. Failure to complete a year level within one calendar

year from enrolment - automatically dropped from

the program

5. Failure to enroll in the next year level within two

months of completing and passing the previous year

level - automatically dropped from the program

ESC Reporting and Billing

Arrangements


20/43

4/14/20

ESC Reporting and BillingArrangements

1. Each participating school is provided an account andpassword in the ESC Information Management System

(ESC IMS) in the PEAC website: www.fape.org.ph2. Schools must annually update information on the

status of their grantees and other informationrequired in order for the ESC IMS to generate:

ESC and TSS Billing Statements

BEIS (Basic Education Information System)

These documents are valid only when they areelectronically generated and coded by the ESC IMS.


Arrangements

3. Schools must have an assigned IT proficient staff to

serve as encoder to ensure complete and correct data

entry in the ESC IMS and to facilitate proper

documentary submission to the PEAC RPC by the

August 15 DEADLINE

4. An annual orientation is conducted by the PEAC

Regional Secretariat for schools IT staff during the

Regional Orientation on the Guidelines
http://www.fape.org.ph/http://www.fape.org.ph/


21/43

4/14/20


5. Supporting documents that need to be submitted withthe ESC and TSS billing statements and BEIS:

DepEd received copy of school tuition and other fees Form 3 for ESC (Certification of Tuition and Other School Fees)

List of qualified TSS teachers

Copy of latest PRC Licenses (for 1st time participating teachers)

Copy of LET Cert. of Rating (for 1st time participating teachers)

TSS payroll of the preceding school year 2014-2015

Photocopy of Land Bank of the Phils. STI1 (Savings Acct.) or IMI1(Checking Acct.)

Official Receipt/s for receipt ESC and TSS in SY 2014-2015


Arrangements

6. A guide/checklist on the order and no. of copies of theall documents to be arranged in six (6) folders isindicated in each schools online account

7. The six (6) folders are for the following:

Billing Statement for the signature of DepEd Regional Director orhis/her representative

PEAC

DepEd Central Office

PEAC Regional Secretariat

DepEd Regional Office School copy


22/43

4/14/20


8. Deadline for submission of Billing Statements, BEISand supporting documents to the PEAC RPC is August

15, 2015. All valid claims shall be paid within the fiscal

year

9. Claims received after the deadline will be subject to

verification and shall result in a delay in payment

TEACHER SALARY SUBSIDY


23/43

4/14/20

Coverage and Amount ofTeacher Salary Subsidy

1. Available to teachers of ESC participating schools that

meet the following:

Are LET teacher passers issued licenses by the

Professional Regulation Commission (PRC) (New

Provision)

Must be teachers of ESC grantees

Note: non-teaching staff are not entitled to the salary

subsidy.

Coverage and Amount of

Teacher Salary Subsidy

2. TSS is P12,000.00 per teacher (unless SAC approves an

increase) per year or P1,000.00 per month of service

subject to withholding tax

3. Teachers who resigned or retired at time of payment

of TSS due to health reasons are entitled based on

actual services rendered and in accordance with

school regulations


24/43

4/14/20

Coverage and Amount ofTeacher Salary Subsidy

3. Unexpended subsidies must be returned to DepEd

Central Office and are not transferrable to teachers

not listed among those billed by the school for the

school year

4. The government may verify the PRC licenses of

teachers claiming TSS. Any false claim shall result in

suspension of the TSS of a school

TSS Billing Requirements


25/43

4/14/20

TSS Billing Requirements

1. Schools submit to PEAC RPC, together with the ESC BillingStatement:a) TSS Form available in FAPE website for listing teachers and their

PRC license numbers

b) Photocopy of latest issued PRC license

c) Photocopy of LET Certificate of Rating

d) TSS Billing Statement

e) TSS Payroll

Note: - items a to c are only for teachers billed for the first

time under TSS

- teachers successfully billed the previous year only

need updating of their status in online system

TSS Proof of Pymt. & Receipt

Requirement

2. Upon schools receipt of TSS payment, it shall prepare

a payroll in five (5) copies, consisting of the following:

Names of TSS teachers;

Corresponding PRC license numbers;

Amount received; and

Signatures of recipients


26/43

4/14/20

TSS Proof of Pymt. & ReceiptRequirement

3. The payroll must be signed by school authorizedofficials and the head of the faculty organization, or

its equivalent, in the school

4. In case there is no faculty organization in the school,

teachers listed in the payroll must elect a

representative to witness the payment of TSS to them

TSS Proof of Pymt. & Receipt

Requirement

5. The payroll for the SY 2014-2015 shall be submitted

together with the billing statements for SY 2015-2016

6. The DepEd Division Office is tasked to monitor the

implementation of the TSS and to report to DepEd

Regional Office, cc: Central Office, violations, if any,

committed by ESC participating schools


27/43

4/14/20

PROCESSING OF SCHOOL

CLAIMS

Processing of School Claims

The PEAC RS shall do the following:1. Receive school documents - use a checklist to ensure

complete documents in six (6) folders

2. Indicate in the ESC IMS their receipt of complete schooldocuments

3. Checks documents for accuracy and validity

4. Facilitates Billing Statement/s signature by DepEd RegionalDirector or his/her representative

5. Retrieves signed Billing Statements, arranges these in

batches and sends to the PEAC National Secretariat (PEACNS)


28/43

4/14/20


6. Indicates in ESC IMS Submitted to PEACschool docs. sent to PEAC NS

7. PEAC NS receives school docs., indicates in ESC IMSOn-Process PEAC

8. PEAC NS checks billing statement against ESC IMSbilling statement to ensure they are the same andchecks supporting documents for completeness andvalidity

If there is a deficiency or error, PEAC NS will indicate in ESC IMSOn-Hold and the reason for such

Schools must correct deficiency or error in document/s


9. PEAC NS arranges school billing statements in batches

on a first-come, first-served basis for submission to

DepEd Central Accounting Division (DepEd-CAD) for

processing

10. Upon DepEd-CADs acknowledgment of receipt of a

batch of billing statements, PEAC NS indicates

Submitted to DepEd in the ESC IMS and indicates

the batch number


29/43

4/14/20


Schools may view the status of their submission by

checking their online accounts in the ESC IMS

Status: Submitted to DepEd indicates successful

submission await payment

PEAC NS must process and submit to DepEd all valid

claims received by the August 15 deadline not later than

October 30


For the OHSPDue to the irregular entry/enrollment dates of grantees

into the program, only those grantees billed by the school

by the August 15 deadline shall be considered for

payment for the particular school year.

Grantees not billed by the deadline may be billed for

payment by the deadline the following school year.


30/43

4/14/20

3

PAYMENT TO SCHOOLS

OFFICIAL LANDBANKACCOUNTS

Schools Paid thru Official

Landbank Accounts

1. DepEd pays the ESC and TSS subsidies through

schools Land Bank of the Philippines (LBP)

accounts

2. School LBP accounts must be in the official

name of the school. No payment shall be

made directly to a person, whether he or she

is a grantee or a school official


31/43

4/14/20

3

Schools Must Issue OfficialReceipt/s

3. For receipt of ESC and TSS subsidies, an officialreceipt must be issued by the school to DepEd

Central Office (part of checklist)

4. Failure of a school to submit an official receipt

shall cause the withholding of the following

years subsidy payments

Overpayment to Schools Must

be Returned

6. Overpayment to schools due to errors and mistakes inthe ESC and TSS Billing Statements must be returnedby the school strictly through checks issued to DepEdCentral Office

Checks must be submitted to the PEAC RS

PEAC RS will acknowledge receipt of check, consolidate and sendchecks to PEAC NS

PEAC NS delivers checks to DepEd Central Accounting Division

DepEd CAD issues official receipts for cleared checks to PEAC NS

PEAC NS sends DepEd ORs to PEAC RS for mailing to concernedschools


32/43

4/14/20

3

QUALITY ASSURANCE OF

PARTICIPATING SCHOOLS



1. Re-certification of ESC participating schools is done

every three (3) years to ensure schools meet DepEd

minimum standards for secondary schools

2. Ratings given are as follows:

3.00 and above Above Standard

2.00 to 2.99 Standard

1.99 and below Below Standard


33/43

4/14/20

3

QUALITY ASSURANCE OFPARTICIPATING SCHOOLS

3. A school must make itself available for re-certification

after 3 yrs. from its last certification

4. It must submit all requirements for re-certification

w/in 2 mos. of receipt of notice for re-certification

even if the actual visit may not follow immediately.

Failure to comply will prevent the school from

accepting Grade 7 grantees the following school year



5. Schools that fail re-certification with a rating of less

than 2.00 shall:

Not be allotted additional slots

Have one school year to improve their curriculum, governance,

school operations to pass a re-certification visit

if they still fail, not be allowed to recruit Grade 7 grantees and

only be allowed to graduate the continuing grantees


34/43

4/14/20

3

GROUNDS FOR PENALTIES,

SUSPENSION AND

TERMINATION OF SCHOOLPARTICIPATION

Grounds for Penalties,

Suspension & Termination

1. Falsification of data or

information in any of the

program forms and related

attachments

Penalty:

a minimum suspension of one (1) year

whereby the school shall not be

allowed to recruit freshman grantees


35/43

4/14/20

3

Grounds for Penalties,Suspension & Termination

2. Padding and/or inclusion of ghost students in the

list of grantees. This refers to the following:

Listed grantees absent during a PEAC field audit of the school,whose existence and whereabouts cannot be sufficiently

explained and supported by school authorities;

Grantees listed as enrolled in a specific school campus or unit

but are actually attending classes in a different school campus or

unit;

Grantees listed as enrolled but who have not been attending

classes since the opening of classes;

Grantees double-listed under the ESC program.

Santions & Penalties:

Immediate return of subsidies otherwise no grade 7 slots

the following year Proof such as presentation of actual grantees must be

provided to dispute findings, among others

Termination from program in extreme cases



3. Charging grantees in excess of

the schools tuition and other

standard and non-standard

fees

4. Non-reimbursement or undue

delay in the reimbursement of

tuition and other fees

advanced by grantees after

the school has been paid byDepEd

Penalty:

a documented return of the excess funds charged by the

school and a 50% discount on any TFOF differential the

grantee has to pay the school the following school year


36/43

4/14/20

3


5. A retention rate on the total

number of ESC grantees

below 80% except for reasons

due to force majeure (e.g.

calamities, armed conflict)

Penalty:

Actual retention rate to be applied on total would-

be Grade 7 slot allocation. Example: if retention

is 75% and total slot allocation is 100 school

gets only 75 slots of the 100



6. Refusal to release transfer

credentials to grantees that

opt to transfer to other

schools.

Penalty:

a documented release of the transfer credentials

and reduction in total grade 7 slot allocation by

the number of grantees affected


37/43

4/14/20

3


7. Requiring transferring

grantees to pay for

unattended school

years

Penalty:

a reduction in the total grade 7 slotallocation by the number of affected

grantees



8. Schools unduly withholding

TSS payments to qualified

licensed teachers.

Penalty:

a 10% reduction in the schools fixed slot

allocation and no additional slot allocation


38/43

4/14/20

3


9. Schools with unresolved ownership

disputes filed in court

Once established through receipt of courtdocuments supporting such or when the adverse

party makes a claim over the grants received by

the school, the schools participation in the

programs shall be suspended beginning with

grade 7 recruitment the next school year

Payment for continuing grantees of the school

shall be made only upon the written

Endorsement by the DepEd Regional Office after

consulting its Legal Department.



10. Participating schools whose

SEC Registration has lapsed

must renew this before the

start of the school year.

Failure to do so may result

in the revocation of

Government Recognition

thus preventing the school

from accepting freshmanESC grantees.


39/43

4/14/20

3

Treatment of Findings

Treatment of Findings

Depending on the nature of findings, the

PEAC National Secretariat shall apply

DepEd and PEAC agreed Protocols for

Dealing with Schools with Adverse Findings


40/43

4/14/20

4

PRIVATE EDUCATION ASSISTANCE

COMMITTEE NATIONAL SECRETARIAT

Main Office Makati City

Trunk line (02) 845-0169/(0917)501-

3237

(ask to be connected to ESC staff)

www.fape.org.ph

Inquiries regarding GASTPE may be sent to the following

contact numbers and addresses:

DEPARTMENT OF EDUCATION

Accounting Division

(02) 633-7961 and 633-7233

[email protected]

Office of Planning Service

(02) 633-7216 and 638-8634

Bureau of Secondary Education

(02) 633-7242 and 636-5173

F.A.Q. ON TSS
http://www.fape.org.ph/mailto:[email protected]:[email protected]://www.fape.org.ph/


41/43

4/14/20

4

Frequently Asked Questions

What is the withholding tax on theTSS?Answer

As a salary subsidy, the TSS is a form of additional

compensation that does not part form part of a

qualified teachers basic salary. Hence, a withholding

tax on the TSS is applied separately from that of the

basic salary. Therefore, the P12,000 TSS is subject to a

withholding tax of 10% resulting in a TSS beneficiary

receiving a net amount of P10,800.

However, in cases where what is due the teacher on a

pro rata basis due to the number of months served

entitles him or her to an amount anywhere between

P5,000 to below P10,000 the withholding tax is 5%.

For amounts less than P5,000 no withholding tax isapplicable.

Frequently Asked Questions

Can unexpended/unused TSS amounts bedistributed or shared with other teachersthat also teach ESC grantees who are notlisted among those in the schools TSSbilling statement?

Answer

No. The TSS is only for those teachers listed

in the billing statement. Unexpended funds

must be returned to DepEd Central Office

through a check that is submitted to thePEAC RPC.


42/43

4/14/20

4

ISSUES AND CONCERNS

ISSUES AND CONCERNS

1. The ESC subsidy is not intended to fund any otherundertaking of the school other than those it chargesunder tuition and other school fees.

2. Active public school teachers are not allowed to teach inprivate schools and are therefore not valid TSS recipients.

3. TSS as a subsidy is not part of the regular salary given byschools as stipulated in their employment contracts.

4. Certification and/or accreditation is on a per departmentbasis. The grant to one department does not extend toother departments, if any, in an institution.


43/43

4/14/20

END OF PRESENTATION

THANK YOU!

GASTPE_Guidelines_SY2015_2016 (1).pdf

Documents

Transcript of GASTPE_Guidelines_SY2015_2016 (1).pdf