Mission First… Sailors Always

NC Symposium

RDML Mike White (PERS-4) 24 September 2012

Agenda - Enlisted Distribution Overview - Enlisted Distribution Friction - Status of Initiatives - Billet Based Distribution

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ENLISTED DISTRIBUTION OVERVIEW

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Enlisted Distribution Roles and Interaction

TYCOM

MCA -Establishes Priorities

ISIC

PERS-4013 - Monitors Enlisted Personnel Readiness - Allocates NMP - Represents MCAs for personnel readiness

NPC Detailers -Make selections -Release orders -Negotiate special cases

ASSIGNMENTS

UNIT

CMS/ID

SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences; apply for PTS -9-7 months view available requisitions and apply CCC -Review CMS/ID w/Sailors -Assist Sailor with CMS/ID Negotiations

PLACEMENT

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Develop Requirements

(Demand Signal)

Selects?

Negotiate

Advertise (CMS/ID)

Load CMS/ID

Create & Prioritize Requisition

Generate NMP

Fund Reqs (BA)

Develop Inventory

(EPA)

N Y Orders

Sailor 9-7 Mos.

Intent

N Y Orders

Leave Navy

Strategic View: Distribution System

Manpower Manning/Placement Assignments

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Advertise (CMS/ID)

Pers-4013 Loads CMS/ID

(Business Rules)

Requisition Generated (Monthly)

Create NMP

N Y

REQ Filled?

Orders

PERS-4013 NMP Manager

Directed NMP (MCA)

(Compensation Required)

AIP NPC (Detailers)

Roller List

MCA Direction (FDNF rules, critical billets)

Sailor Negotiation

Process

NEC Priority Module

MCA Requisition Priority Algorithm

Create Requisition

WIS

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Career Management System – Interactive Detailing (CMS/ID)

• PERS-4013 sets CMS/ID based on business rules, Fleet balance, requisition priority, and MCA directions

• CMS/ID is set following a ratio of rollers to requisitions (not all command vacancies are advertised in CMS/ID)

• PERS 4013 control of CMS/ID keeps the assignment function unbiased

• “Green” Reqs: MCA prioritized requisitions (for Sailor applications, all filled each cycle)

• “Blue” Reqs: Reqs not advertised via CMS/ID, used for some ratings, commands, special cases, and “A” school grads. Must be approved by PERS-4013.

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How does CMS/ID work? • Timeliness:

- Monthly requisition cycle which includes 4 days to load, 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections.

• Sailor interaction: - Sailors can make 5 selections per cycle for each of their 3 cycles (15 total). - Sailors can make their own application, but still use CCC and/or detailer guidance.

• Command interface: - Commands can rank from least to most favorable candidate. - Input is one of many which guide detailer action; but all things equal, commands

will get their choice. - Currently used by about 14% of commands.

• Detailer Selection: - Choose best candidate for each requisition and post in CMS/ID. - Process is not complete until orders are written, but this can occur later. - New policy change allows non-voluntary assignments as required.

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Important take-aways • Challenges:

- Skill set of Sailors in window may not match skills needed for priority requirements

- A subset of Sailor selections are made without use of CMS/ID » Ex: Sailors without internet access, special cases

(HUMS, EFM, Dual military…) - Distributable inventory of Sailors is usually less than

total number of vacant requirements. - Many billets are not advertised on CMS/ID due to

policy » Ex: SPECWAR, Recruiting, RDC…

RATING FILL All hands Onboard

vs Billets Authorized

RATING FIT Skill Rating +

Experience (Pay Grade) vs

Requirement

NEC FIT Distributed & Qualified

NECs Onboard vs

NEC Requirement

Rating Fill, Fit and NEC Fit at Required

Levels

Forces Ready

for Tasking

Sailor Onboard

Right Sailor Onboard

Sailor with the Right Skillset and Training

Delivers Measures

Metric

Fleet Fit Metrics

Fleet Readiness Measures

• FDNF – 95% Fit • Ensure units receive only Fit Sailors to support units Full

Mission Capability

• CONUS • Fleet Requirement for manning deploying Units

• Fit – 90% • Fill – 90% • NEC Fit – At least one of each Critical NEC skill-set

onboard • Attainment of levels 60 days prior to deployment and

sustainment throughout deployment

ENLISTED DISTRIBUTION FRICTION

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Distribution of Navy Wide Enlisted Assets

(Numbers are USN personnel only)

*Student BA Source is OPNAV-N122 and TFFMS Date of Data: 01 Aug 12 POC: Pers-4013C 901-874-4574

216,646

1,100 Total Distributable – 222,603 (85%) (includes LIMDUs and pregnancies which make up 2.7% of the distributable manning)

Total Non–Distributable – 39,971 (15%) TPP&H – 12,628 (5%) to 8,988 auth Students – 27,343 (10%) to 23,009 auth

25,358

12,342

3,265

3,145

LIMDUs (ACC 105)

48%

Pregnancies

from Sea Duty 52%

PEB (ACC 355)

[1,071] 3%

Transients 25%

Patients, Prisoners & Holdees

[1,683] 4%

Students 68% 27,343 9,874

2,877 3,080

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Dual Military Service Members – 13,591 Assignment Limited – 943 Exceptional Family Member – 9,791 Family Advocacy Program - 75

STATUS OF INITIATIVES

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NAVADMINS to Improve Fit/Fill • NAVADMIN 226/12, Changes in Enlisted Distribution to Improve Sea Duty Manning

• Sailors continue use of CMS/ID to negotiate for assignments, but Detailers must fill all advertised jobs and may use non-volunteers to do so. • Immediate impact, will help fill the most critical requirements first and lower TYCOM directed manning actions to meet deployment standards. This is a long term change to procedures.

• NAVADMIN 227/12, Limited Directed Detailing • Pulls Sailors on tail end of shore tours to sea duty early to fill critical fleet deployer needs. Sailors will be financially compensated for each month of shore duty curtailed. • Immediate impact, will improve Fill and Fit for units deploying over the next 12 months. Will allow normal rollers over subsequent months to more efficiently fill needs.

• NAVADMIN 229/12, Voluntary Sea Duty Program-Update 2 • Extends current VSDP program one year and adds HYT waivers for E7-9s. • Will continue to voluntarily pull Sailors from shore to sea duty to improve Fill and Fit. Will likely be a long-term program.

• NAVADMIN 230/12, Chief Petty Officer Early Return to Sea • Pulls shore duty senior leaders to sea to support critical fleet deployer needs; picks up where Directed Detailing leaves off, but for subset of paygrades and no compensation. • Will improve Fit and Fill, and will likely be a long-term program, used as needed.

VSDP Update

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All1306s for VSDP Paygrade Ineligible Disapproved Approved Working Total

E3 8 2 8 2 20 E4 42 11 50 13 116 E5 89 22 149 33 293 E6 34 7 61 18 120 E7 17 6 33 9 65 E8 4 2 8 4 18 E9 0 1 1 1 3 E2 0 1 0 0 1

Total 194 52 310 80 636

BILLET BASED DISTRIBUTION

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Current System vs. Future (BBD)

Unit FIT Measured to BA, Assignments based on NMP

Current Inventory Driven System

“BBD” Vacancy Driven System

FIT Measured to BA, Assignments based on BA,

Balanced by Available Inventory

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BBD Desired Effects • Alignment

» Matches Sailors to specific billets » Provides visibility to all alignments, quality of alignment,

vacant positions, and excess Sailors » Produces requisition based on TFMMS

• Readiness » Provides concise measurement of Enlisted Personnel

Readiness. » Provides an accurate assessment of Fit during assignment.

• Transparency » Allows full visibility and interactive capability with direct

linkage to distribution systems.

QUESTIONS?

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