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8/16/2019 Alfrescoinanhour Dmwcmshare 090316232143 Phpapp01

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Alfresco in an Hour

Jared Ottley

Solutions Engineer www.alfresco.com


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Agenda

● Introduction

● User Interface

● The Basics

● Spaces and Content

● Creating and Editing Content● Permissions

● Searching

● Collaboration

● Versioning

● Check in/out

● orums and !iscussions

● "utomating Tasks

● #ules and "ctions

● Simple $orkflo%

● !emonstration

● urther Information

● & and "


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What is Alfresco?

"lfresco is the 'pen Source "lternati(e to

Enterprise Content )anagement *EC)+

!ocument

)anagement

$eb

Content)anagement

Collaboration

#ecords

)anagement


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What does it do?

● acilitates the collaborati(e creation and organi,ation of all content-

● )anages content lifec.cle and track changes-

● Includes email notifications #SS personali,ed dashboards and

more0

● "ccessible 1 "lfresco $eb Client TP $eb!"V CIS *net%ork

share+ )S 'ffice "dd2in-

● "lfresco $eb Content )anagement

● "uthoring Virtualisation Staging and !eplo.ment for $eb Site

)anagement


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Feature Overview

"lfresco

Virtual )achine

3a(a and S'"P

"PI

"lfresco EC) #epositor.

Versioning

Virtual ile Ser(er

4!"P !irector. !atabase

Site 5

Site 6

Site 7

$orkflo% Securit. )odeling

Search Scripting Templates 82orms

$eb Client

●Document Management

● Multi-Channel We Content

Management

● !ilesystem "nterface

● !#$% WeDA&% C"!S

● Metadata Modeling

● '$M-'ased Wor(flow

● Multi)le A$"s

● Ja*a% JS+-, /JC+0% SOA$ /.1E#%

$H$% +uy% Ja*a0

● 'road $latform Su))ort

Transformations #ules Engine


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Community or Enterprise?

● Communit.● !e(elopment Version

● E9perimental: )inimal Testing

unctionall. E;ui(alent< Same Code Base

●=ightl. builds a(ailable-

● Support (ia $iki and orums< =o S4"

● Enterprise● unctionall. E;ui(alent

< Same Code Base

● #igorous &" and i9es

● Production &ualit.

● #egular )aintenance#eleases

● 'fficiall. Supported< >uaranteed S4"

< Email

< Telephone

< !e(eloper Support *'ptional+

< Certified SI Partners

● "lfresco Connect for

Enterprise *"CE+?

? "(ailable &7 @A


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What is a Space?● 3ust like a folder but capable of

more

● Can hold an. t.pe of content

● >i(e a description and choose an

icon

● "dd sub2spaces and content

● Vie%/)odif. details about a space

● Smart Spaces

● #ules

● $ork %ith other users )ap to

$indo%s net%ork folder


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What is Content?

● 'ften can be thought of as a file ordocument

● )ade of t%o main elements

● The content itself

● Information about the content*meta2data+

● Content

● "n.thingD documents (ideoaudio images 8)4 T)4

● Properties● ormat language creator

dates

● Classifications

● 4inks to related content<

Translations< !ifferent formats *e-g- P!

T)4 Te9t+

< 'C#Fd te9t of scanned image


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Creating and EditingContent

● T)4 or plain Te9t created and edited in2line● $GSI$G> editor in the bro%ser

● Upload content

● Select file from user computer in the bro%ser

● =et%ork folders TP and $eb!"V

● !o%nload from "lfresco to user computer

● Standard bro%ser feature choose %here to sa(e

● =et%ork folders TP and $eb!"V

● Update documents b. uploading changed file

● Edit )icrosoft 'ffice documents directl.


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Searching Content

● Combined search of both contentsand properties

● ull2te9t search

● "n. %ords in contentregardless of format

●

Best2match based on numberof matched %ords

● Propert. constraints● B. categor.

● Bet%een dates

● Custom properties

● Path constraints

● 'nl. content belo% a gi(en

space


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OpenSearch

●Standard Interface

● Client● IEA and irefo9

● Ser(er● "lfresco #epositories● 7rd Part. "pplications

● Shelf and ). "lfresco !ashlet

● 'ne Interface for all Searches● >oogle● eBa.● $ikipedia● "lfresco

● "uto2!isco(er.

● 4anguage "%are

● or setup details seeD● httpD//%iki-alfresco-com/%iki/'penSearch

Alfresco as an

O)enSearch Ser*er

Alfresco as an

O)enSearch Client


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Forums and Discussions

● orum spaces ma. be defined to contain orums● Using "d(anced Space $i,ard Hrom ScratchF

● orums ma. also be associated %ith spaces and content items

● Using the Start !iscussion action

● !iscussions mo(e %ith the item

● orums contain Topics %hich contain Posts

● Posts ma. ha(e #eplies

● Searchable


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Using ersioning

● "llo%s a histor. of pre(ious (ersions of an item to be kept

● " ne% (ersion is created %hen content is sa(ed b. default

● "n item needs to be (ersionable for (ersions to be kept

● Indi(iduall. (ia smart spaces b. t.pe or globall.

● "n e9ample of an aspect

● Can look at (ersion histor. (ie% pre(ious (ersions of content 1 future re(ert

to (ersion

● Content id al%a.s points to the most recent (ersion


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Chec! "n and Chec! Out

● Check 'ut locks the item and creates a %orking cop. %hich can be edited*content and details+

● E(er.one else can ust (ie% the item

● Check In replaces the original item %ith the %orking cop. and releases thelock


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#ules and Actions $Conditions

● #ules are applied to a HSpaceF● #ules make a space HSmartF

● #ules are triggered b. an E(ent

● Inbound 2 content arri(ing intoa space

● 'utbound 1 content lea(ing aspace mo(ed deleted

● Update 1 content beingmodified

● #ules are filtered based onconditions

● "ll Items *no filter+

● Items %ith a specific )I)ET.pe *e-g- -pdf+

● Specific Content T.pe "pplied

to a specific aspect ile namepattern *e-g- ?2conte9t-9ml+

● alls %ithin a Categor. *e-g-#egion 4anguage+

● #ule filter can be applied to H='TF

● e-g- not in )I)E T.pe ?-pdf

● =o limit on the number ofconditions that can be applied toeach rule


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#ules and Actions $Actions

●Items that successfull. meet the rule conditions ha(e an H"ctionF applied to them

● "ctions can triggered to run manuall.

● =o limit on the number of "ctions per rule

● #ules are used to organise structure enrich content in the repositor.

● Used in conunction %ithD● "lfresco $eb Client

● TP

● $eb!"V

● CIS *Shared =et%ork older+

● $eb Ser(ices "PI

● Use .our imagination


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Simple Wor!%ow

●Special case of a #ule

● "pplies automated management ofdocument lifec.cles

● )o(es / Copies content based on useractions


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Space &emplates

● #e2useable templates of spaces and content

● Create a librar. of standard proects

● !ifferent t.pes of proects ha(e different structures

● Standardi,ed documents

● Standardi,ed management

● Create a template in the same %a. as a space

● "dd sub2spaces and content

● Create spaces based on other spaces


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Accessing Content Without &heAlfresco Client

●CIS● #oot U#4D JJKmachine

nameLM"J"lfresco● Same as a net%ork share folder ● Can mount as a share dri(e● !rag and !rop files into "lfresco● Edit content directl. %ith other

programs● =et%ork folders can be smart

spaces● Pro(ides user %ith a link to the

same space in the %eb client

● TP/$eb!"V/CIS

● "ll rules are applied● "ll permissions are enforced● If (ersioning is enabled then

content %ill be (ersioned


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Alfresco WC'

● "dd2on )odule to "lfresco Content #epositor.● "ll !) and $C) capabilities a(ailable %ithin a single repositor.

● Complementar. Content and $eb Content ser(ices

● Communit. and Enterprise Versions● Communit. 2 ree to use

<

4imited &"< =' support< Use at .our o%n riskN

● Enterprise 2 =o license fees annual support subscription< Production #ead.< Ser(ice 4e(el "greement< $arrant. and Indemnit.

● See "lfresco in an our in the Content Communit. for more information oncore repositor. ser(ices-


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Alfresco(s 'odel for WC'

● Content Production● Production )odel

< Sandbo9es

< Transparent 4a.ers

● $orkflo%

●

#oles● Content )odelling

● Versioning

● Virtualisation

● iles.stem Proection

● Content !eli(er.● Static (Fs !.namic #untimes

● "lfresco #untimes

● !eplo.ment


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"lfrescoFs )odel for $C)

● 4o% traffic

● #ead / %rite

● "lfresco focuses onD

● Ease of content entr.● Content &" *%orkflo% /

appro(al+

● Version control / rollback

● igh traffic

● #ead mostl.

● "lfresco focuses onD

● !eplo.ment le9ibilit.● Technolog. agnosticism

● Performance / scalabilit.


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Production )odel

P d ti ) d l


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Production )odel 1

Transparent 4a.ers

● =o changes .et made

P d ti ) d l


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Production )odel 1

Transparent 4a.ers

● "lice creates a ne% page called Oproducts-htmlO

P d ti ) d l


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Production )odel 1

Transparent 4a.ers

● "lice edits Oinde9-htmlO to add a link to her ne% page

P d ti ) d l


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Production )odel 1

Transparent 4a.ers

● "lice submits her changes *change set+ to %orkflo% the. are

appro(ed and promoted to staging


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"lfrescoFs )odel for $C)


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!eplo.ment In a =utshell

2

$hat kind of sites can


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$hat kind of sites can

"lfresco manage

● Static 1 T)4 Images

● !.namic 2 3SP "SP Coldfusion PP0--

.

Delivery technology

)age compositing

Deployment mechanism

)ersonali*ation

)erformance

Application developers!ill$sets

Static

We+ servers

Su+mission time

Filesystem

,imited

Ultimate

Freemar!er- .S,&- .S,&$FO

Dynamic

Application servers

#e/uest time

Alfresco #untime

Unlimited

,ess than static

Any we+ technology

● Static or !.namic or Both


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Alfresco #untimes

#untime #epositor. *inproduction+ Can be usedD

"s the search engine for

the %eb site *applicable for

both d.namic and static

%eb sites+

"s a runtime content store

that can be ;ueried b. a

d.namic %eb application-

$eb Scripts #EST *TTP+ Based 1

Technolog. Independent

!ata "ccess "PI

T)4 8)4 Te9t 3S'=

"tom #SS----- Supports cached results

"uthentication

● Can be used to pro(ideD

< Search

< =a(igation

< !.namic Page "ssembl.


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" .brid )odel

.brid 1 )i9 Static and !.namic

Page Composition 'ptions

Inside 'ut

< Each page is d.namic and includes all page components d.namicall.

*regardless of %hether those components are static or d.namic+

'utside In

< Each page is static T)4 %ith static components alread. embedded but

d.namic components included (ia an inclusion mechanism *eg- ser(er side

includes+

=oteD The tradeoff bet%een these t%o models is management comple9it. (s runtime

performance-

Sh


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ShareCore Concepts

● =e% Collaboration "pplication● !ocument )anagement● Collaboration● Social =et%orking

● Sites● Teams or proects maintain their o%n collaboration site● Collaboration sites are %ebsites

< Sites and site pages are bookmarkable< Configurable b. business users from a librar. of UI components

● Site Components● Site !ashboards !oc4ibrar. $iki Blog !iscussions *orums+

Calendar

● "cti(ities Ser(ice● Personal !ashboards


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Share Sites

● Sites

● Collaboration areas for e9tranets ne% products communities ofinterest/practice and more0● Set of themed templated collaboration sites

● Site !ashboard● Configurable b. Site )anager ● 4a.out Templates●

!ashlets● Site Components

● 4ibrar. of $eb2script2based >UI components● "dd/remo(e components

● Personal !ashboard● "cti(ities● #ich profile management 1 a(atars contact info

Sh


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Share)age Components

● !oc4ibrar.

● )ulti2file upload● )ulti2select operations

< e-g cop./mo(e

● Commenting

● Social Tagging

● ilters

● Thumbnails

● lash Pre(ie%s

● $iki

● $GSI$G> editing and Simple $iki )arkup

● Version istor.

● Comments

● Publish )edia$iki

● Blog

● $GSI$G> editing

● Publish to $ordPress Q T.pePad

● !iscussions

● Threaded

● Commenting

● Calendar

● !a./$eek/)onth and "genda (ie%s

● iCal support

Share


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ShareSite and )ersonal

Dash+oards● !rag nF !rop Configuration

● !ashlets● Calendar

< Site and Personal< #ollups 1 consolidate (ie% from all m. calendars

● "cti(ities<

E(ents automaticall. posted b. actions in other components< E-g add document edit document ne% calendar e(ent etc● People inder ● Site inder ● #SS eeds


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Flash Document iewer

● "utomatic >eneration of

lash #enditions includingD

● $ord Po%erPoint E9cel

● 'pen'ffice

● "nd more 0

● Pluggable #endition Engine

● lash Video/"udio

● #educed Band%idth

● igh Performance Vie%ing

● #emo(e Client "pplication

!ependencies 54

Share


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ShareServices

● "cti(ities

● E9posed (ia !ashlets and eeds

● Tagging

● Searching iltering

● Thumbnail● "utomatic Pre(ie%s

● Site

● Creating in(ites membership management

Share


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Share A)"s

● Standardised Public "PI● #EST based● 4anguage independent● !e(eloper producti(it.

● E9amplesD●

Create site● In(ite )embers● Create blog post● Create calendar e(ent● ---

● See httpD//%iki-alfresco-com/%iki/7-@M#ESTM"PI for full details


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Further "nformation

● Content Communit.● httpD//%%%-alfresco-com● ")Ps !ocumentation Tutorial Tech Tips

● "lfresco $iki● Technical information on configuration administration and customisation● httpD//%iki-alfresco-com

● "lfresco orums● Communit. Postings● "lfresco Staff ● httpD//forums-alfresco-com

● "lfresco orge● Contributions from the communit.

< E-g- )etadata e9tractors transformations 0-

< httpD//forge-alfresco-com


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Alfresco in an Hour

Jared Ottley

Solutions Engineer www.alfresco.com

Thank .ou for "ttending
http://forge.alfresco.com/http://forums.alfresco.com/http://wiki.alfresco.com/http://www.alfresco.com/

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