AFI :: Dumas

by: Miguel Santiago-Ramirez

AFI :: Dumas

• Document Control Management System• Web-based application• Cross-browser compatible• Currently used by the Puerto Rico

Infrastructure Financing Authority (PRIFA)• Accessed from the field by Stakeholders,

Project Managers, Inspectors, Contractors

Automateduser registration

Filters outregistration spam

User registration protocol:• User files registration request• Sysadmin receives Email notification• Sysadmin approves or rejects request• Sysadmin assigns user to user groups• User receives confirmation Email• User verifies (validates) Email address• User logs in for the first time

Automated password recovery

Password recovery protocol:• User files password recovery request• User receives Email with temporary

password reset key that expires• User clicks on password reset URL• User changes own password• User logs in with new password

User managesown password

Users see only tabs and programs they may access

Based on 2010 US Census Data

Project Closeout program:• Manages Project Closeout binders• Authorized users navigate projects using:

– Project / Initiatives TreeView pane– Project / Initiatives Grid pane– Simple Text Search

Project Closeout Checklist:• User uploads closeout documents into

appropriate binder sections• Program tallies uploaded documents on

predefined criteria• All document categories are required,

unless configured as optional or waivable

Project Closeout Checklist report:• User selects output format (PDF or Excel)• User may select Notify by Email option • User enters selection criteria• Once submitted, report is queued• System notifies when report is ready• User claims the report• System downloads report

Document Catalog:• Central repository of all project-related

documents (e.g. blueprints, drawings, meeting minutes, daily reports, photos)

• Accessed from the field by Stakeholders, Project Managers, Inspectors, Contractors

• Authorized users navigate the file structure using the TreeView pane, Grid pane or Command ribbon

Document Catalog Index (Quick View):• Scans and Indexes the Document Catalog• Displays project / initiative reports based

on specific selection criteria• Used by managers to access quickly

periodic reports